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2. 2 CUSTODIAL COMPUTER ACCESS MANUAL

3. Table of Contents 3 Logging in to School Connect 3 Changing School Connect Password 5 Webmail9 Changing Webmail Password11 Logging Out of Webmail13 Accessing Pay Advice14 Human Resource Services17 Human Resource Services Forms20 Human Resource Services Links21 Employee Handbooks22 WSIB23 HR Seniority List24 Job Postings27 Job Postings from Board28 Job Postings from Home32 Maintenance – Work Orders35 PVNC Board Policies41 Purchase Orders - Swish43 Printing49 Logging Off/Shutdown51 Table of Contents made with an unregistered version of PowerTOC. Please visit www.momsoftco.com to register your copywww.momsoftco.com

4. 4 Logging onto School Connect

5. 5 Logging onto School Connect User name: – First initial followed by last name (jsmith) Make sure the Log on to: box is set to School # and name followed by DOM, NOT (this computer) Turn on any School Connect computer located in library, classrooms or teacher workroom

6. 6 Your Windows Desktop after you log in Your Windows Desktop after you log in

7. Changing School Connect Password Press Ctrl + Alt + Del keys after you see your Press Ctrl + Alt + Del keys after you see your Windows desktop Windows desktop Select the Change Password box Select the Change Password box 7 In the Old Password box enter your current password, use Tab key or mouse to move to next box In the New Password box enter your new password Enter your new password again in Confirm New Password box and select OK

8. 8 Click OK

9. Type your current email password (old password) Type your current email password (old password) Use the Tab key or mouse to move to next line and type your new password Use the Tab key or mouse to move to next line and type your new password Use the Tab key or mouse to move to next line and confirm new password Use the Tab key or mouse to move to next line and confirm new password Select the Save button when completed Select the Save button when completed 9

10. Select Cancel to leave this screen Select Cancel to leave this screen 10

11. Webmail 11

12. Webmail From home or school through Internet Explorer - webmail.pvnccdsb.on.ca From home or school through Internet Explorer - webmail.pvnccdsb.on.ca If there isn’t an Internet Explorer icon on your desktop, If there isn’t an Internet Explorer icon on your desktop, from the Start menu select the icon. By default you should from the Start menu select the icon. By default you should see the PVNCCDSB Intranet Home page when you select Internet Explorer icon (if at a school). 12

13. Enter username and password Enter username and password Select Login Select Login 13

14. Changing Webmail Password Options Menu Options Menu 14

15. If the password change was successful, you will see confirmation at bottom left of screen. If the password change was successful, you will see confirmation at bottom left of screen. Select Close Select Close 15

16. Logging Out of Webmail Selecting Logout will bring you back to the Novell Groupwise login screen Selecting Logout will bring you back to the Novell Groupwise login screen 16

17. Accessing Pay Advice Log on to your Board email account Log on to your Board email account Click on email sent from payroll@pvnccdsb.on.ca Click on email sent from payroll@pvnccdsb.on.ca 17

18. View with Adobe Acrobat version 4.0 + View with Adobe Acrobat version 4.0 + Three choices to access pay advice Three choices to access pay advice 18

19. Secure – prompts for password Secure – prompts for password 19

20. Human Resource Services 20

21. Human Resource Services Accessed from the Internet - www.pvnccdsb.on.ca Accessed from the Internet - www.pvnccdsb.on.cawww.pvnccdsb.on.ca Select Administration under Board Information Select Administration under Board Information 21

22. Select Human Resource Services under ‘Departments’ Select Human Resource Services under ‘Departments’ 22

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24. Human Resource Services Forms Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Select Forms under Human Resources tab at top Select Forms under Human Resources tab at top 24

25. Human Resources Links Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Select Human Resources Select Human Resources Scroll down to bottom of Human Resources main intranet page Scroll down to bottom of Human Resources main intranet page 25

26. Employee Handbooks Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Select Employee Handbooks under Human Resources tab Select Employee Handbooks under Human Resources tab 26

27. WSIB Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Only from within Board through the Intranet (intranet.pvnccdsb.on.ca) Select WSIB under Human Resources tab at top Select WSIB under Human Resources tab at top 27

28. HR Seniority List Only from within Board through the Intranet (intranet.pvnccdsb.on.ca). Only from within Board through the Intranet (intranet.pvnccdsb.on.ca). Select Human Resources Select Human Resources 28

29. Click on the Seniority Lists – Updated bi-annually in March and November Click on the Seniority Lists – Updated bi-annually in March and November 29

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31. Job Postings Can access from home or within Board Can access from home or within Board From Board – intranet.pvnccdsb.on.ca – under Human Resources menu From Board – intranet.pvnccdsb.on.ca – under Human Resources menu From Home – www.pvnccdsb.on.ca – under Employment menu From Home – www.pvnccdsb.on.ca – under Employment menuwww.pvnccdsb.on.ca 31 HOME

32. Job Postings from Board Through Internet Explorer icon Through Internet Explorer icon Select Human Resources Select Human Resources 32

33. Click on +sign beside Employment Click on +sign beside Employment 33

34. Click on Opportunities Click on Opportunities 34

35. 35

36. Job Postings from Home www.pvnccdsb.on.ca www.pvnccdsb.on.ca www.pvnccdsb.on.ca Click on Employment Click on Employment 36

37. Select the postings you want to see Select the postings you want to see 37

38. Using your mouse, select the Posting Number of the position you want to see Using your mouse, select the Posting Number of the position you want to see 38

39. Maintenance Work Orders 39

40. Maintenance – Work Orders Can only be accessed from within the Board through the Intranet (intranet.pvnccdsb.on.ca). Can only be accessed from within the Board through the Intranet (intranet.pvnccdsb.on.ca). Once you have logged on to your computer, select Internet Explorer Icon from Windows Desktop or Start menu. Once you have logged on to your computer, select Internet Explorer Icon from Windows Desktop or Start menu. From the main PVNCCDSB Intranet home page, Select Maintenance From the main PVNCCDSB Intranet home page, Select Maintenance 40

41. Select Online Forms Select Online Forms 41

42. Enter School Number and Password assigned to your school and click Submit Enter School Number and Password assigned to your school and click Submit 42

43. Depending on the type of work required, select the appropriate option 43 Shows history of school work orders

44. Select the Priority and enter as much detail as possible of work to be done Select the Priority and enter as much detail as possible of work to be done in box provided (be specific with location) in box provided (be specific with location) Once completed, select who the work order is submitted by and choose Submit Once completed, select who the work order is submitted by and choose Submit 44

45. Submission confirmation Submission confirmation If another work order needs to be entered, select Enter another Work Order. If another work order needs to be entered, select Enter another Work Order. Select Maintenance Home to go back to Maintenance Home Page or click on red X to close Select Maintenance Home to go back to Maintenance Home Page or click on red X to close 45

46. PVNC Board Policies 46

47. PVNC Board Policies Accessed from the Internet - www.pvnccdsb.on.ca Accessed from the Internet - www.pvnccdsb.on.cawww.pvnccdsb.on.ca Select Policies and Procedures under Board Information Select Policies and Procedures under Board Information 47

48. Policies are listed in alphabetical order Policies are listed in alphabetical order 48

49. Purchase Orders Swish 49

50. Purchase Orders - Swish Once you have logged on to your computer, select Internet Explorer Icon from Windows Desktop or Start menu. Once you have logged on to your computer, select Internet Explorer Icon from Windows Desktop or Start menu. Enter https://www.swishclean.com from the address line Enter https://www.swishclean.com from the address linehttps://www.swishclean.com Enter Username and Password assigned to your school (sign-in IS case sensitive) Enter Username and Password assigned to your school (sign-in IS case sensitive) 50

51. Select the Favourites List which has been created for PVNC (note that it is the SECOND Favourites List) Select the Favourites List which has been created for PVNC (note that it is the SECOND Favourites List) 51

52. Scroll through list until you see the item you need Scroll through list until you see the item you need Ensure you enter the proper Quantity and then place a checkmark in the Add box (note Ensure you enter the proper Quantity and then place a checkmark in the Add box (note that default Quantity is always set to 1 – change default by using backspace). If you do not check the Add box, the order will not be processed. that default Quantity is always set to 1 – change default by using backspace). If you do not check the Add box, the order will not be processed. When completed scroll down to bottom of page and select Add Item(s) to Cart or Complete/Review Cart if finished When completed scroll down to bottom of page and select Add Item(s) to Cart or Complete/Review Cart if finished 52

53. If you select Add Item(s) to Cart, you will be brought back to original Favourites List If you select Add Item(s) to Cart, you will be brought back to original Favourites List This gives you the opportunity to add additional items This gives you the opportunity to add additional items 53 Once order is complete, select Complete/Review Cart

54. You will see your Shopping Cart You will see your Shopping Cart 54 Enter Customer PO Insert name of who entered requisition

55. Summary of order Summary of order Have the option of Updating, Submitting, Deleting or Printing Have the option of Updating, Submitting, Deleting or Printing Choose the appropriate option Choose the appropriate option 55

56. General Information 56

57. Printing When you are logged on to a School Connect computer you can print from any software application When you are logged on to a School Connect computer you can print from any software application File, Print File, Print 57

58. A print dialog box will appear showing you the printer your document is going to print to A print dialog box will appear showing you the printer your document is going to print to Select Print and your document will start printing Select Print and your document will start printing 58

59. Logging Off/Shutdown From the Windows desktop select the start button and choose Logoff or Shutdown From the Windows desktop select the start button and choose Logoff or Shutdown If you choose logoff, you will see the PVNCCDSB Usage Policy Screen If you choose logoff, you will see the PVNCCDSB Usage Policy Screen If you choose Shutdown, the computer will power itself off If you choose Shutdown, the computer will power itself off 59