1. Conducting Effective Meetings

2. Workshop on Leadership To African Sisters Collaborative By Pan African Institute for Development – West Africa

3. Conducting Effective Meetings

4. Characteristics of Effective Meetings Purpose and goals are set in advance Appropriate people are attending Agenda (with timeframes) is prepared and distributed in advance Background information is distributed in advance; participatory assignments are made Meeting is actively managed Meeting ends with wrap-up, including action items and assignments Written minutes are distributed promptly

5. 6 Main Functions of Meetings Jay, A. Harv Bus Rev 54:43, 1976 #1 - The meeting defines the team. Those present belong, those absent do not. #2 - The meeting is where the group revises, updates, and adds to what it knows as a group. #3 - The meeting helps each individual understand the collective aim of the group, and the way in which his/her own and others’ work can contribute to the group’s success.

6. 6 Main Functions of Meetings Jay, A. Harv Bus Rev 54:43, 1976 #4 - The meeting creates in all present a commitment to the decisions it makes and the objectives it pursues. –[Real opposition to a decision usually consists of 1 part disagreement with the decision, to 9 parts resentment at not having been consulted before the decision.] #5 – A meeting may be the only occasion where the group actually exists and works as a group, and the supervisor is actually perceived as the leader of the team.

7. 6 Main Functions of Meetings Jay, A. Harv Bus Rev 54:43, 1976 #6 – A meeting is a status arena.

8. Conducting Effective Meetings Introduction

9. Conducting Effective Meetings Why have a Meeting Types of Meetings Establishing Aims & Objectives

10. Conducting Effective Meetings

14. Planning a Meeting

15. Conducting Effective Meetings Preparation Constructing an Agenda Agenda Contents

16. Conducting Effective Meetings

27. Conducting a Meeting

28. Conducting Effective Meetings Chairing a Meeting Who should Attend? Facilities Controlling a Meeting

29. Conducting Effective Meetings

45. Speaking at Meetings

46. Conducting Effective Meetings Questioning Techniques Your Voice Presenting a Case Non-Verbal Communications

47. Conducting Effective Meetings

70. Dealing with Problems

71. Conducting Effective Meetings Straying from the Agenda Achieving Results Team Meetings Problem Solving Dealing with Different Types

72. Conducting Effective Meetings

94. Minute Taking

95. Conducting Effective Meetings Types of Minutes Writing the Minutes Layout of Minutes

96. Conducting Effective Meetings

113. BRIEF EXERCISES IN CONCLUSION

114. Conducting Effective Meetings Test Your Knowledge

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116. Correct

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126. References Jay, A. Harv Bus Rev 54:43, 1976 Training Exchange Services,74 Victoria Crescent Road,Glasgow G12 9JN, www.trainexe.com