1. Page 1 2009 CDBG/CHIP Recipients’ Workshop This package must be signed and returned to DCA within 30 days after receiving grant award – What am I?

2. Page 2 2009 CDBG/CHIP Recipients’ Workshop Award Package

3. Page 3 2009 CDBG/CHIP Recipients’ Workshop What type of bank account must be used for CDBG funds?

4. Page 4 2009 CDBG/CHIP Recipients’ Workshop A Separate Non-interest Bearing Bank Account

5. Page 5 2009 CDBG/CHIP Recipients’ Workshop This form notifies DCA of the only signatures that can be used on a draw down request form – What am I?

6. Page 6 2009 CDBG/CHIP Recipients’ Workshop An Authorized Signature Card

7. Page 7 2009 CDBG/CHIP Recipients’ Workshop This form tells us where to deposit funds – What am I?

8. Page 8 2009 CDBG/CHIP Recipients’ Workshop The Authorization Agreement for Automatic Deposits (ACH)

9. Page 9 2009 CDBG/CHIP Recipients’ Workshop The restrictions that are placed on a grant and need clearance from DCA – What are these called?

10. Page 10 2009 CDBG/CHIP Recipients’ Workshop Special Conditions

11. Page 11 2009 CDBG/CHIP Recipients’ Workshop Requests for funds are processed by DCA every Tuesday and Thursday of each week – what are they called?

12. Page 12 2009 CDBG/CHIP Recipients’ Workshop Draw Downs

13. Page 13 2009 CDBG/CHIP Recipients’ Workshop On a draw request form we need at least one of the signatures to be a local _______ representative in order to process the draw down (fill in the blank)

14. Page 14 2009 CDBG/CHIP Recipients’ Workshop A Local Government Representative Signature

15. Page 15 2009 CDBG/CHIP Recipients’ Workshop What is the time period between a draw down and funds being automatically deposited into your bank account after a draw request has been processed by DCA?

16. Page 16 2009 CDBG/CHIP Recipients’ Workshop Seven Days

17. Page 17 2009 CDBG/CHIP Recipients’ Workshop The activity that funds cannot be drawn from – what am I?

18. Page 18 2009 CDBG/CHIP Recipients’ Workshop Contingencies

19. Page 19 2009 CDBG/CHIP Recipients’ Workshop The percentage of CDBG administration funds that must be remaining until the final draw is processed- what am I?

20. Page 20 2009 CDBG/CHIP Recipients’ Workshop 10%

21. Page 21 2009 CDBG/CHIP Recipients’ Workshop A report that is sent to DCA online 4 times a year- what am I?

22. Page 22 2009 CDBG/CHIP Recipients’ Workshop The Quarterly Expenditure and Progress Report

23. Page 23 2009 CDBG/CHIP Recipients’ Workshop After new award acceptance, when is the first quarterly report due?

24. Page 24 2009 CDBG/CHIP Recipients’ Workshop 30 days after the first full calendar quarter (January 31, 2010)

25. Page 25 2009 CDBG/CHIP Recipients’ Workshop If a quarterly report is delinquent what process cannot take place?

26. Page 26 2009 CDBG/CHIP Recipients’ Workshop Draw Down of Funds

27. Page 27 2009 CDBG/CHIP Recipients’ Workshop Any financial information and expenditure of funds must be shown on what page of the quarterly report?

28. Page 28 2009 CDBG/CHIP Recipients’ Workshop Page One

29. Page 29 2009 CDBG/CHIP Recipients’ Workshop *Use quarterly report sample in handout to answer the question: A new contract has been entered into, where on page 1 of the Quarterly Report is the information to be documented?

30. Page 30 2009 CDBG/CHIP Recipients’ Workshop Section III Contract/Subcontract Column

31. Page 31 2009 CDBG/CHIP Recipients’ Workshop If no funds were expended from the contract that quarter, in what column in Section I will the CDBG portion of the contract amount be entered?

32. Page 32 2009 CDBG/CHIP Recipients’ Workshop Section I – Column F Obligated End of Quarter

33. Page 33 2009 CDBG/CHIP Recipients’ Workshop The final quarterly report is due after what has been reported?

34. Page 34 2009 CDBG/CHIP Recipients’ Workshop After Activities and all Expenditures have been completed

35. Page 35 2009 CDBG/CHIP Recipients’ Workshop A request to move funds between activities but not to exceed 10% - What am I?

36. Page 36 2009 CDBG/CHIP Recipients’ Workshop A Budget Revision

37. Page 37 2009 CDBG/CHIP Recipients’ Workshop If there is an addition or deletion of an activity a request for this must be sent to DCA – What am I?

38. Page 38 2009 CDBG/CHIP Recipients’ Workshop A Program Amendment

39. Page 39 2009 CDBG/CHIP Recipients’ Workshop DCA will use this form to notify a local government of changes to the grant – What am I?

40. Page 40 2009 CDBG/CHIP Recipients’ Workshop A Grant Adjustment Notice

41. Page 41 2009 CDBG/CHIP Recipients’ Workshop Funds generated by a DCA grant that must be returned to DCA – this is called what?

42. Page 42 2009 CDBG/CHIP Recipients’ Workshop Program Income

43. Page 43 2009 CDBG/CHIP Recipients’ Workshop If a substantive amendment is proposed, what must take place to notify the area residents?

44. Page 44 2009 CDBG/CHIP Recipients’ Workshop A Public Hearing

45. Page 45 2009 CDBG/CHIP Recipients’ Workshop Within 30 days of project completion, DCA should be notified what action is ready to take place – what is this action?

46. Page 46 2009 CDBG/CHIP Recipients’ Workshop The Closeout Process

47. Page 47 2009 CDBG/CHIP Recipients’ Workshop A visit where a DCA representative will conduct a review of all grant information at the end of the grant – what kind of visit is this?

48. Page 48 2009 CDBG/CHIP Recipients’ Workshop A Closeout Site Visit

49. Page 49 2009 CDBG/CHIP Recipients’ Workshop The latest due date that an audit should be sent to DCA- is when?

50. Page 50 2009 CDBG/CHIP Recipients’ Workshop 13 Months after the end of the Audit Period (City or County dates)

51. Page 51 2009 CDBG/CHIP Recipients’ Workshop The local government contracts with an independent auditor for grants over $500,000 and sends this information to DCA on a yearly basis - What is this?

52. Page 52 2009 CDBG/CHIP Recipients’ Workshop A Single Audit

53. Page 53 2009 CDBG/CHIP Recipients’ Workshop What kind of letter will the local government receive when all monitoring of a project has taken place and after all funds are drawn down and verified?

54. Page 54 2009 CDBG/CHIP Recipients’ Workshop A Formal Closeout Letter