1. Date:July 20, 2015 Time:11:00 AM – 1:00 PM Phone:1-866-394-2346 Pass code: 671 382 9672# Webinar: http://connect.moric.org/vendormeeting/http://connect.moric.org/vendormeeting/

2. Welcome and Introductions 2015-16 Data Collection Information a)Staff ID b)Staff Attendance – New Template & Attendance Codes c)Attendance Code – Attendance Codes Type d) Staff Snapshot – Clarifications e)Staff Tenure – Tenure Area Codes f)Student Lite – Career Path Codes g)New Assessment Measure Standard Codes h)New Standard Achieved Codes for NYSITELL i)New Fields for eScholar Templates Additional Resources Questions

3. Staff ID  Staff ID for each staff member must be consistent across all templates.  Use TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567.

4. Staff Attendance – New Template  For teachers only.  Report full-day absences. If out for only part of a day, do not report as an absence.  Report type of absence.

5. Staff Attendance – Staff Attendance Code Long Identifies type of absence

6. Attendance Code – Attendance Code Type  Attendance Code Type can be “STUDENT” or “STAFF.”

7. Staff Snapshot  Starting in 2015-16, Staff Snapshot records should be loaded to Level 2 as early in the school year as possible. They are needed for teacher PIN generation for TAA Accounts for teacher roster access and ePMF teacher form access.  CONTRACT WORK DAYS is a new field in Staff Snapshot in 2015-16 used to report the number of work days the staff person is expected to work in the LEA based on the staff contract or appointment.

8. Staff Snapshot – Original Hire Date  Effective date of first board appointment (or other official hire date if not currently board appointed) of teacher or principal.  If a teacher or principal left and was rehired within the school year, the district may use the earlier hire date.  If a teacher or principal had left service for more than a year and was rehired in a subsequent school year, the district should use the later hire date.  If a teacher becomes a principal, report a teacher hire date and teacher exit date, and then report a principal hire date.

9. Staff Snapshot – Salary  Include the staff member’s salary regardless of whether or not the salary contract is in negotiations. This field cannot be left blank.

10. Staff Snapshot – Race/Ethnicity  The Race/Ethnicity fields are optional for school districts.  If data are provided in field #21 (Race or Ethnicity Code), then data must be provided in field #69 (Hispanic Ethnicity Indicator) and vice versa.

11. Staff Tenure – Tenure Area Codes For 2015-16, TCH is no longer available, and there is an expanded list of Tenure Area Codes. Report one record for each tenure area.

12. Student Lite - Career Path Codes Code used to identify pathway student used to graduate. Can not be left blank for graduates. If not using a new pathway to graduate, use “TRAD.” For more information, see: http://www.p12.nysed.gov/ciai/multiple- pathways/docs/multiple-pathways-4+1-field-memo.pdf

13. New Assessment Measure Standard Codes – CTE

14. New Assessment Measure Standard Codes – CCR

15. New Assessment Measure Standard Codes – Regents

16. New Standard Achieved Codes for NYSITELL For score ranges, see: http://www.p12.nysed.gov/assessment/nysitell/2015/nysitellco nversionchart.pdf http://www.p12.nysed.gov/assessment/nysitell/2015/nysitellco nversionchart.pdf

17. New Fields in eScholar Templates  New fields for 2015-16 are highlighted in yellow in the eScholar templates available at http://www.p12.nysed.gov/irs/vendors/2015- 16/techInfo.html. http://www.p12.nysed.gov/irs/vendors/2015- 16/techInfo.html  Please use the new fields to develop your file formats.  Please complete anytime after August 2015 but no later than the end of October 2015.

18.  2015-16 Templates o http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html  Collection Requirements o http://www.p12.nysed.gov/irs/vendors/techInfo.html http://www.p12.nysed.gov/irs/vendors/techInfo.html  SIRS Guidance o www.p12.nysed.gov/irs/sirs/ www.p12.nysed.gov/irs/sirs/  Google Calendar o http://www.p12.nysed.gov/irs/calendar-irs.html http://www.p12.nysed.gov/irs/calendar-irs.html  Latest News/Memos o www.p12.nysed.gov/irs/news.html www.p12.nysed.gov/irs/news.html o http://www.p12.nysed.gov/irs/memos/ http://www.p12.nysed.gov/irs/memos/  APPR guidance o www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf  Comprehensive Course Catalog o www.p12.nysed.gov/irs/courseCatalog/home.html www.p12.nysed.gov/irs/courseCatalog/home.html  School Management System (SMS) Certification Center o http://sms-certcntr.lhric.org/index.php http://sms-certcntr.lhric.org/index.php

19. General Questions: dataquest@nysed.gov Staff Questions: datasupport@nysed.gov NYSED IRS Office: (518) 474-7965