1. Last Week Lightening Review Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 Formulas – A formula of sorts, usually math based, which always starts with an “=“ (equal sign) (e.g. =A1+B2)) Functions -- A pre-constructed formula that makes difficult computations less complicated (e.g. =SUM(A1:B2)) Logical Functions -- Return an answer when a particular condition is true. IF(logical_test, value_if_true, value_if_false)

2. IF Function Format: =IF(logical_test, value_if_true, value_if_false) Example (would output “5 Cats!”): =IF(B2=5,“5 Cats!”,“Not 5 Cats!”)

3. VLOOKUP Review Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3 Allows for lookup within a vertical table of information Well suited for large tables of data, such as tax tables

4. VLOOKUP Review Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4 Has three arguments: a lookup value stored in a cell a range of cells containing a lookup table the number of the column within the lookup table that contains the value to return VLOOKUP(lookup_value, table_array, col_index_num)

5. VLOOKUP Example Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5 “Vertical Table”

6. VLOOKUP Example Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6

7. VLOOKUP Lab Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7 Grab the file from here: http://users.edinboro.edu/nsullivan Click on our class Go to the bottom Select “Class 9 Lab” link

8. Questions on VLOOKUP? Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8

9. Excel Exam – Next Week Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 Format similar to Word Exam Timed Test: 1.5 hours to complete it. Things to know: General formatting (bold, italics, cell shading, etc. etc.) Functions: Average, Count, IF, VLOOKUP, MINIMUM, MAXIMUM, etc. How to Chart

10. Homework – Excel Topic 3 Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10 Due on 11/5 anything past 11/5 is LATE and will be dropped 1 letter grade. Will NOT accept anything past 11/8, period. Prof. Sullivan stops taking questions on the topic on 11/3 Using MyITLab and the “Assignments”

11. Charts and such Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11 Excel Chapter 3

12. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12 Objectives Choose a chart type Create a chart Modify a chart Print charts

13. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13 Charts A chart is a graphic or visual representation of data Multiple chart types can enhance information, adding visual appeal and making it easy to analyze data

14. 14 Choosing a Chart Type Graphic representation of data Attractive, clear way to convey information Select the type of chart that best presents your message Add enhancements to better communicate your information

15. 15 Choosing a Chart Type Think about what you are trying to show/prove. Tools for your future use (these are good!): Chart Suggestions (from Extreme Presentations) Chart Suggestions Periodic Table of Visualization Methods (from Visual-Literacy.org) Periodic Table of Visualization Methods Chart Advisor (Microsoft Office Labs) Chart Advisor

16. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16 Parts of a Chart Data point - numeric value that describes a single item on a chart Data series - group of related data points Category label - describes a group of data points in a chart The X or horizontal axis depicts categorical labels The Y or vertical axis depicts numerical values The plot area contains graphical representation of values in data series The chart area contains entire chart and all of its elements

17. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17 Parts of a Chart

18. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18 Parts of a Chart

19. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19 Common Types of Charts

20. Column Charts Column chart displays the revenue of software sales by city The height of the column reflects revenue of each city Pittsburgh has the highest revenue and Buffalo has the lowest revenue Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20

21. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21 Add a 3-D Effect 3-D can enhance the display of one set of data

22. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22 Clustered vs. Stacked A multiple data series chart compares two or more sets of data Clustered column chart Groups similar data in columns Makes visual comparison easier Stacked column chart Places (stacks) data in one column with each data series in a different color for each category

23. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23 Clustered Column Chart Shows totals for each software category in a uniquely colored column

24. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24 Stacked Column Chart Total sales in the Y-axis would go up as the total sales go up

25. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25 Bar Charts Column charts with a horizontal orientation Emphasizes the difference between items

26. Bar Chart Clustered bar chart shows totals for each software category in a uniquely colored bar Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26

27. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27 Pie Charts Effective way to display proportional relationships The pie denotes the total amount Each slice corresponds to its respective percentage of the total

28. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28 Pie Chart

29. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 29 Exploded Pie Charts Exploded pie charts can be used to emphasize one or more slices of the pie

30. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 30 Line Chart Shows trends over a long period of time A line is used to connect data points

31. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 31 Line Charts

32. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 32 Doughnut Chart Displays values as percentages of the whole Shows values for each category in each market area Unlike pie chart, displays multiple sets of data

33. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 33 Scatter Chart Shows a relationship between two variables Often used in statistical analysis and scientific studies

34. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 34 Stock Chart Shows the high, low, and close prices for individual stocks over a period of time

35. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 35 Creating a Chart Six main steps to create a chart Specify the data series Select the range of cells to chart Select the chart type Insert the chart and designate the chart location Choose chart options/add graphics in charts Change the chart location and size

36. Print Charts Copyright © 2008 Pearson Prentice Hall. All rights reserved. 36 You can print a chart: Including the worksheet in which it is embedded That is embedded, without printing the worksheet That was placed on a separate worksheet Always Print Preview to ensure you are printing what you intended Select Print from the File menu or click the Print button on the Standard Toolbar

37. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 37