1. Managing Research Data at StFX Prepared By: James Stewart Student Research Tools Workshop Date: May 2013

2.  Wireless Network (webFX)  EDUroam  Webmail  Outlook, Mac Mail, Mobile  Network Drives  H Drive  W Drive  Off-Campus Access (VPN Connection)  Resources: TSG Guides and Tutorials  sites.stfx.ca/tsg/guides_and_tutorials TSG Services 2

3. ProsCons  Easy File Sharing  Multiple File Revisions  Redundant Storage  Mobile Access  Mobile Editing  No VPN Required  Data on U.S. servers  May not Comply with Policies  Not Supported by TSG / StFX  Smaller File Limits  Storage Restrictions Cloud Services (Dropbox) 3

4.  Logical Folder Structures  Separate by project, file type, etc.  Naming Conventions:  Readable  Consistent  Searchable Folder & File Structure 4

5.  Windows:  Start Menu Search  Mac OSX:  Spotlight  Smart Folders  Search File Names and Content Search Tools 5

6.  USB Drives  DVDs  Internal Hard Drive  H Drive  Cloud Storage  External Backup Disk  Best Practice: 3-2-1 Rule  3 Copies of any important files  2 Different types of storage media  1 Copy offsite Backup & Recovery 6

7.  W Drive (Public URLs)  Cloud Services  Email  Using PDFs  Multi-Platform  Reduces File Size  Not dependent on software  Non-Destructible  Password Protected (Encrypted) File Sharing 7

8. ACENET SPRING WORKSHOP SERIES ----------------------------- To help prepare for the coming research season, ACEnet is offering two workshop series this spring. The first, 'ACEnet Basics', is designed to get researchers with little prior experience up and running quickly. The second, 'ACEnet Focus', is a set of workshops, often held via video- conference in our ACEnet Collaboration Rooms, which explore more in-depth or specialized topics, including MPI, GROMACS, Python, Matlab, and R. View the full schedule here: http://bit.ly/11nM3vU To ensure local preparations are in place for you, please register for any workshop you plan to attend: Registration: http://acenet-workshops.eventbrite.cahttp://acenet-workshops.eventbrite.ca ACEnet 8

9. James Stewart Supervisor of Academic Technology & Pedagogy Support Phone: 867-5748 Email: james.stewart@stfx.ca Questions & Comments 9