1. Presentation for the EXTR@Web Sub-contractors’ Kick-off Meeting 7 April 2003 Andrew Winder ISIS

2. Role of the Benchmark Group and Sub-contractors Similarities and differences

3. 1.Context of national programme and project level reporting 2.Scope of reporting by EXTR@Web partners and sub-contractors 3. Role of the High Level Advisory Group 4. Role of the Benchmark Group (BG) 5.Interfaces between EXTR@Web partners, sub-contractors and the BG

4. Context EXTR@Web Work-Package 2 “Monitoring, analysis and information preparation” Sub-WPs: WP2.1 - Completion of Fourth Framework RTD Programme activities WP2.2 - Transport RTD reporting system WP2.3 - Monitoring of national transport RTD activities (programme level) WP2.4 - Analysis of national RTD activities (project level) WP2.5 - Analysis of EU transport RTD WP2.6 - Intermodal transport and telematics

5. Context EXTR@Web Work-Package 4 “Management of Knowledge Transfer” Sub-WPs: WP4.1 - Dissemination strategy WP4.2 - Contact database and e-mail enquiry service WP4.3 - Awareness raising activities WP4.4 - Evaluation

6. Scope of Reporting Programme level National governmental programmes and sub-programmes National research funding mechanisms (major state- sponsored research not part of a formal programme) Major regional programmes Bilateral and multilateral programmes between countries Major national non-governmental research programmes Project level Selected national projects of European interest within any of the above programmes

7. Scope of Reporting European Research Area countries covered (1) 30 countries in total EXTR@Web partners in bold underlined AustriaFGM-AMOR BelgiumGOPA-Cartermill International BulgariaCTC Engineer CyprusSystema Czech RepublicDorsch Consult DenmarkCOWI EstoniaVTT FinlandVTT France ISIS

8. Scope of Reporting European Research Area countries covered (2) GermanyIABG (Industrieanlagen-Betriebsgesellschaft) GreeceSystema HungaryTransman IcelandTØI (Transport Economics Institute) IrelandFaberMaunsell ItalyUniversity of Rome - DITS (Dipartimento Idraulica, Trasporti e Strade) LatviaVTT Tech. Research Centre of Finland LithuaniaVTT Tech. Research Centre of Finland LuxembourgGOPA-Cartermill International MaltaDorsch Consult

9. Scope of Reporting European Research Area countries covered (3) NetherlandsUniversity of Delft NorwayTØI (Transport Economics Institute) Poland Dorsch Consult PortugalTIS RomaniaGIE (Group of Independent Experts) Slovakia Dorsch Consult SloveniaDorsch Consult SpainETRA Investigación y Desarrollo SwedenTFK Institutet för transportforskning SwitzerlandINFRAS United KingdomUniversity of Leeds ITS (Institute for Transport Studies)

10. Scope of Reporting Reporting of Programmes and Projects on standard forms, to be completed in English part of the Common European Transport Research Reporting Scheme (see Wolfgang Helmreich’s presentation) html version on-line or Word format off-line ­Programme Profiles ­Project Profiles ­Progress Summaries ­Results Summaries

11. Scope of Reporting Procedure (1) Research relevant national programmes or other important funding streams (WP2.3) Identify key national projects which could be of European interest (WP2.4) Validate with Benchmark Group member Fill in forms as far as possible with information available ­ programme and project websites ­ brochures, reports, etc ­ information or contact persons supplied by BG member ­ existing personal contacts in national programmes/projects

12. Scope of Reporting Procedure (2) Provide textual overview of national research programmes ­ 1 page summary for TRKC Website country introduction Validate outputs from subcontracting partner (for consistency) and BG member (for accuracy and advice on completing any missing information if possible) Update forms periodically, following: ­ establishment of new programmes or significant changes in existing programmes ­ new projects of interest ­ evolution of existing projects (interim and final results) ­ mid-term and end of project update/review in any case

13. The High Level Advisory Group The political link between the TRKC to the national administrations Role is to support EXTR@Web activities on a generic and policy level ­ overall direction of the project ­ feeding the views and needs from the ERA countries ­ supporting the feedback and enforcement of agreed standards and structures at national level Should facilitate access to national information, by appointing and overseeing a Benchmark Group (BG) member who will work with the project partners and sub-contractors One senior level representative from each ERA country Approx. 2 meetings per year to be convened by DG TREN

14. The Benchmark Group Appointed by the Advisory Group member (or may be the same person) Role is to support EXTR@Web activities on a practical level ­ inform on national programme and project activities ­ “open doors” to project team and national subcontractors, providing access to information sources/contacts as far as possible ­ encourage filling in of forms by national programme and project leaders themselves ­ check and validate work provided by EXTR@Web and others ­ assist in project dissemination and national feedback One or more representatives from each ERA country Approx. 2 meetings per year to be convened by DG TREN

15. Interfaces between EXTR@Web partners, sub-contractors and the BG Sub-contractors are responsible to their sub-contracting partner, not to the Benchmark Group BG members are responsible to their national AG member A certain overlapping of tasks between the BG and the sub- contractors, but in general: ­ the sub-contractors fill in the forms and produce output ­ the BG facilitates, advises and validates ­ some BG tasks may be delegated to sub-contractors (especially where a country has no BG member) ­ sub-contractors’ output is checked by their contracting partner and then by the WP2.3 or 2.4 leader (ISIS / DITS)

16. Conclusions  Limited budget for national activities: need to prioritise where there is a large number of projects and programmes  BG is there to help the sub-contractors and advise on prioritisation  Advice also from the PAG (Programme Analysis Group) and the WP leader, via sub-contractors’ contracting partner  Small tasks, e.g. publicising the EXTR@Web TRKC to existing professional contacts, may be carried out in conjunction with the BG member

17. Thank-you for listening