1. Monthly Special Education Coordinator Meeting November 13, 2012

2. Agenda Updates –IDEA Funds –Onsite Audit December 1 Counts Transfers Referrals –Intervention Academic Behavior –School Coordination SharePoint/DropBox Calendar

3. UPDATES

4. General Updates IDEA Budget –11/1//2012: “No timeline at this point. We are just beginning to go through all the applications” SC Department of Education SC Department of Education Onsite Monitoring –Have not received a notification of the school-level onsite visit. –Anticipate a visit the week of November 26 – December 7.

5. DECEMBER 1 COUNTS

6. December 1 Counts The purpose of December 1 (Tables 1 and 3) is to capture the State’s (each district’s) child count. This report is a reflection of every child at your school: –who is a student with a disability under IDEA, and –who has an active and current IEP, and –who is receiving special education and related services as written on the child’s IEP.

7. December 1 Counts This report is requires the assurance of our superintendent and the assurance of our principal. Assurances will be given out tomorrow at the Leaders’ Meeting This report IS audited by the District’s finance auditors since it’s a “money” report.

8. December 1 Counts Once submitted to the SCDE, the report must be accurate and cannot be changed. ESL: –Remember, that the default for ESL is “select” which is reported as a Y (yes, the child is a ESL student). –The following schools are still showing that they are serving a child with an IEP who is also a student coded as an ESL student 1 – 7: Imagine (1) Lake City (9) PSE (1) Royal Live Oaks (4) Connections (3) Whitmore (11) Spartanburg (27) YPA (1) –These schools need to verify and correct by 9am on Thursday (11/15). Please email Zenobia after you have done so.

9. December 1 Counts Dates: –Week of November 26 th : Follow-up, with all schools, after the SCDE’s pre-check. –During the week of November 26 th (we’ll notify the schools via email) no changes can be made in placement history until Thursday, December 6. If you think you need to make a change, because of a decision of an IEP team OR because of a child enrolling with a start date of prior to November 30, you’ll need to contact Zenobia.

10. TRANSFERS

11. Transfers Here are the order of events for a “transfer into the district” with a current IEP (done within the first few days): –After verifying the child is transferring in with a current IEP (no more than 4 months expired), contact the parent about holding the comparable services IEP meeting. Option A: typical face-to-face IEP meeting to discuss “comparable services” –Requires letter of invite –Comparable services consultation meeting form (will be added on Thursday) –Minutes –PWN Option B: if LEA and parents agree, meet without “meeting” –Requires comparable services consultation without a meeting form

12. Transfers –After holding this meeting, go into Excent, and officially “add” as a transfer. –Within 30 calendar days from the 1 st day of enrollment, an IEP team will need to meet again to either accept the IEP, amend the transfer IEP, or conduct an annual review.

13. REFERRALS

14. Referrals For school initiated referrals, it is expected that the child has been part of the school’s intervention process PRIOR to submitting the referral packet. A school-initiated referral should be interpreted as: –The student was struggling academically or behaviorally, AND –The child was part of the school’s intervention process (6 – 12 weeks) and failed to respond to researched-based interventions. –Because the child failed to respond to these research based interventions, we have reason to suspect that the child might have a disability and need special education. School-initiated referrals that lack evidence of the intervention team process could be returned until the intervention data are gathered.

15. Referrals These are not reasons to refer: –1 st 9 week grades came out and the child is making a insert any grade here (even a failing grade). This might be a trigger to put the child through the intervention process –The child will not follow classroom rules

16. Referrals: School Coordination Remember, the only person who should be communicating with Beckie regarding referral questions, referral packets, individual components of the packet, or completed reports. This person is the school’s assigned special education coordinator. Other special education teachers should not send these items into Beckie. Packets should be submitted fully (as a complete packet).

17. Referrals Because of the constant growth of the district and the number of the referrals, several schools will be contacted in the upcoming days about a new point of contact to submitting referral packets. The district will be contracting with a school psychologist to serve the role that Beckie serves (referral, eval planning, eligibility determination). This person WILL NOT be the person conducting the testing.

18. SHAREPOINT/DROPBOX

19. SharePoint/DropBox The district has moved away from the DropBox and has gone to SharePoint. –http://sccharter-web.sharepoint.com/http://sccharter-web.sharepoint.com/ On this website, the forms, and other resources that were normally found in DropBox have been placed here. We will try to indicate (via an icon ) that the form has been updated.

20. SharePoint/DropBox You’ll also notice that we’re replacing Word documents with fillable PDF’s –Eval/Reeval Report –Summary and PWN As you use these forms, please let us know if you have any feedback. Next round of forms to be converted: –Agreement to Amend the IEP without –PWN (only) –Transfer – Comparable Servcies

21. SharePoint/DropBox Some files on SharePoint are password protected. These are indicated with either “school only” or “district only.” The password for the school only forms is the same password to open your December 1 Counts.

22. SharePoint/DropBox SharePoint is for “school use” only. While the site is “public,” this is not the site to share with parents. Parents are to be directed to our district site: http://www.sccharter.org. http://www.sccharter.org

23. CALENDAR

24. Calendar 11/26: December 1 Feedback Provided to the Schools 11/19: District hosting the SCDE SIMs session (pre-registration required) 11/26 – 12/6: Do not access placement history 1/14 – Mid-year Face-to-Face meeting at DO –9:30am – 3:30pm