1. Principals CFN 609 February2014

2. What’s new in SOLAS New leave types New roles Pedagogical: Maternity/Childcare Maternity Disability Restoration of Health Health Sabbatical 2

3. Role Assignments in Galaxy Each school must assign two roles in Galaxy: Leave Secretary: – Receives the automated email notifications generated from SOLAS – Currently defaulted to the staff person(s) that serve as the School Secretary (Assignment = Payroll) – Principals can reassign the role to other staff as needed Principal’s Leaves Designee: – Receives the automated email notifications generated from SOLAS – Has the ability to acknowledge, approve, or deny a leave request as a designee of the Principal – Principals can reassign the role to other staff as needed

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5. Restoration of Health: Process overview 5 1-Employee submits application and supporting documentation 2-Secretary verifies timekeeping and stops EFT (if applicable) 3-Principal acknowledges or disapproves leave 4-HR Connect reviews supporting documentation, timekeeping, FMLA eligibility 5-Application goes through Medical review if necessary 6-HR Connect enters determination 7-If approved, leave is entered into EIS * NOTE on Maternity Applications: -If application is submitted more than 7 days prior to projected birth date, applicant will be prompted to stop and re-apply within 7 days of the birth -If application has a start date more than 10 days prior to the projected birth date, the applicant will be prompted to apply for maternity disability instead

6. Employee Application Screens 6

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10. 10 Leave always begins on first day of absence CAR balance reflects current balance in EIS

11. 11 Employee is responsible for reading Guidelines on Borrowing and Grace

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15. 15 Employee’s Responsibility to Provide Documentation

16. SOLAS Secretary Role 16 DOE Email Username and Password

17. Verifying Leave Applications

18. SOLAS prefers to show only the leave applications that still require action. To display all the leave applications for employees at the school, uncheck the “Only display leave applications requiring verification of timekeeping” box.

19. The “Status” column at the right indicates where the leave application is in the process. Verifying Leave Applications

20. There may be more than one page of leave applications in different stages of the process. If so, you will see “Previous” and “Next” navigation at the bottom of the list.

21. Working with the SOLAS screens: You can sort the table by clicking the up and down arrows in each column heading. If there is more than 1 page of leaves, however, and you sort the list using the arrows, it will only sort the page you are viewing. If you want to sort all the leaves for the school, you can export the entire list to Excel and sort it there.

22. 22 Details on the Employee’s request – Do they want to borrow? Do they want to go on Grace? Current CAR balance based on your entries in EIS 1.Did you stop the employee’s direct Deposit? 2.Did you verify that the employee’s Timekeeping is correct? Enter the CAR info that will be entered into EIS

23. What Should the Principal Do? 23

24. Principal Next Steps 24 Principal must click Awaiting Action to Approve/Deny/Acknowledge a leave of Absence

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26. What’s next? Phase III:Study Sabbaticals, LODI Phase IV:Military Leaves Hourly Workers & CSA: Medical/Non-Medical Phase V:Community Titles: Medical/Non-Medical Worker’s Compensation (all dates tentative)