1. ELECTRONIC CREDENTIALS & CREDENTIALING Presented by: Sandra Christenson, MN Jay Sween, WI Ken Carey, IRP Staff

2. Show of hands… Who has one of these??? Tablet ComputerSmart Phone

3. Have you ever used your device to: Electronically transmit a signal to pay/validate? This, for all intents and purposes is the first step to Electronic Credentials… Print a document? Electronically send or receive a picture or document? Show someone a picture or document?

4. What is an Electronic Credential? Is it??? A credential sent electronically to print and carry? An electronic copy of credential presented to requesting parties using an electronic device? An electronic copy of credential to download and electronically forward to requesting party? Electronic credential to a transponder?

5. What is an Electronic Credential? ANSWER: All of the above could be true… they are not mutually exclusive options As advances continue in electronic documentation and transfer, the IRP and Motor Carrier Communities should strive to keep pace

6. Electronic Credentials Already in Practice Insurance Companies: E-cards 23 jurisdictions have passed e-card acceptance laws o AK, AL, AR, AZ, CA, GA, ID, IN, IA, KS, KY, LA, ME, MN, MS, ND, OR, TN, TX, UT, VA, WA, WY PrePass system

7. Goal of Electronic Credentials? Ease of transfer and accessibility Minimize turn around time for physical (paper) credentials Increase efficiency at roadside stops Electronic (online) verification will ultimately provide real-time information

8. But what about Electronic Credentialing? What’s the difference?

9. Electronic Credentialing also called On-line Processing 39 Jurisdictions have an on- line system Functionality and user access varies from Jurisdiction to Jurisdiction Covers most IRP transactions New, Renewal, Add/delete vehicles, add jurisdictions

10. Electronic Credentialing also called On-line Processing Credentials are faxed, emailed, mailed or all three Some jurisdictions allow the carrier to immediately print the permanent cab cards themselves.

11. Renewal Process Before the Internet

12. Carrier has to Jurisdiction has to Complete the application and mail Send renewal notice Process application, Calculate and mail an invoice Process payment and send credentials Send or bring funds to Jurisdictional Office Can only do during working hours

13. Renewal Process After the Internet

14. Carrier has to Jurisdiction has to Enter application data directly on line Calculate Fees and pay Print new Cab Cards, Fuel License and Temporary decals Still must submit HVUT, Schedule G, etc Can do 24/7/365 Notify carrier of renewal – (Post card, Email?) Send permanent credentials (Plates, Year and Weight Stickers, Decals, etc)

15. Goals of Electronic Credentialing Improve process and efficiency Enable greater ease of travel for carriers Allows carriers to hit the road sooner

16. Caution Steps to Protect Jurisdictional Data Create remote computing policies both Jurisdiction and Motor Carrier Use trusted Wi-Fi hot spots Control who has access to carrier’s devices Password protection, firewalls, virus and spyware protection

17. QUESTIONS?

18. IRP Quick Tips Presented by: Sandra Christenson, MN Jay Sween, WI Ken Carey, IRP Staff What, Where, When, Why, & How

19. Provide consistent online access for law enforcement to confirm IRP credentials. Answer Motor Carrier questions regarding IRP. Enhance Jurisdictional and Law Enforcement communications

20. For Example: Weights One of the most common questions roadside and IRP offices get from carriers or law enforcement? –How heavy can a motor carrier run? What is the fastest way to answer that? –Go to the IRP web site and click on the Jurisdictional information to view the Maximum Weights for all jurisdictions

21. What else? Cab Cards – especially now with Electronic Credentials Trip permits Restricted Plates Here’s How: http://www.irponline.org/http://www.irponline.org/

22. QUESTIONS?

23. Exempt Vehicles and Reciprocity A twisted tale of confusion - OR - How to navigate the IRP Registration process Presented by: Ken Carey, IRP Staff Sandra Christenson, MN Jay Sween, WI

24. Where to look for each jurisdictions definitions? www.irponline.org/?page=Restricted

25. IRP DEFINITIONS Any Power Unit that is used or intended for use in two or more member jurisdictions and that is used for the transportation of persons for hire or designed, used or maintained primarily for the transportation of property, and: APPORTIONABLE VEHICLE

26. (i) is a power unit having two axles and gvw in excess of 26,000 lb or 1,793.401 kg. (ii) is a power unit having three or more axles, regardless of weight; or (iii) is used in combination when weigh exceeds 26,000 lb or 11,793.401 kg gvw.

27. IRP DEFINITIONS examples EXEMPT VEHICLES: Recreational vehicle Vehicles displaying restricted plates Government-owned vehicles Vehicles having a GVW of 26,000 lbs (11,793.401 kg) or less Charter buses APPORTIONABLE VEHICLE continued: A recreational vehicle, a vehicle displaying restricted plates, a bus used in the transportation of chartered parties or a government-owned vehicle, is not an apportionable vehicle;

28. IRP DEFINITIONS examples RESTRICTED PLATE: Time (less than a registration year), geographic area, distance or commodity restrictions. Because a jurisdiction declares a plate restricted, it may not be honored by all jurisdictions. The “Host Jurisdiction” determines plates reciprocated.

29. IRP DEFINITIONS examples EXAMPLES OF RESTRICTED PLATES: Farm Plates Transporter Plates Dealer Plates Repair Plates Forestry Plates Antique Plates Emergency-Disaster Plates The “Host Jurisdiction” determines plates reciprocated.

30. Recommended directions to go INCVAJurisdictional web sites IRP web siteEducation Technology Work together

31. Questions?

32. Contact Information: Sandra Christenson (MN) (651) 205.4110 Sandra.christenson@state.mn.us Jay D. Sween (WI) (608) 261.2573 Jay.sween@dot.wi.gov Ken Carey (IRP, Inc.)0 (703) 963.1604 kcarey@irpinc.org