1. Region 4 Communications Committee Greg Burk – Communications Committee Chair Bob Parro – Communications Committee Member Region 4 Meeting January 22, 2011

2. Region Information Management Coordinators (IMCs) Each of 10 IEEE global regions has Region Information Management Coordinator (IMC) –Formerly ECC Region IMCs are trained on vTools –vTools = Volunteer Tools –Online training available…vtools.ieee.org One of Region IMCs roles – train Section IMCs –Section Chairs must designate Section IMC –Region 4 IMC (Greg Burk) will train them Oct 16, 20102

3. 3 vTools Online…vtools.ieee.org

4. 1. vTools Meetings and L31 –Including credit card payment functionality 2. WebInABox 3. Voting 4. Web Conferencing –DimDim now Oct 16, 20104 vTools Projects (Tools) in Production

5. Oct 16, 20105 vTools Meetings Meetings Posting – Collection of meeting data – Credit card handling  Available to R1-R7 sections with CB accounts  R8-R10 support planned for 4Q11 – Complements family of products from Conference Services for larger events – Internet Conferencing – Meetings and Conferences Management – Teleconferencing

6. Oct 16, 20106 vTools Meetings Features –On-line meeting registration –Form for entering meeting info –L31 Meeting report (only need to add attendee information) –RSS, iCal, and other feeds of meetings and L31s –Calendar support –Badge printing, meal tickets –Notice of meeting for display on a web site without webmaster involvement –Feeds meeting information to myIEEE –Credit card support now available

7. Oct 16, 20107 WebInABox Simple web site creation – Wizard-like interface – Data driven and automatically updated (set it and forget it) – Calendar for all units automatically pulled from meetings tool – Automatically pulls officer data from IEEE databases – Enables common look and feel – No webmaster involvement required – Stable, in Production

8. Oct 16, 20108 WebInABox Simple web site creation – Wizard-like interface – Data driven and automatically updated (set it and forget it) – Calendar for all units automatically pulled from meetings tool – Automatically pulls officer data from IEEE databases – Enables common look and feel – No webmaster involvement required – Stable, in Production

9. Oct 16, 20109 WebInABox Generated section websites provide: –Home Page – welcome message, auto expiring announcements, and a picture –Calendar Page - lists section events from vTools.Meetings –Officer Information Page - lists section officer information* (Volunteers can specify what officers' information should be shown: name, position, e-mail, phone, etc.) –Other Units Page - information on chapters, affiliate groups, student branches* –Blog Page – pulls information from your blog on EWH or elsewhere –Links Page - a number of IEEE links plus custom links specified by volunteers * Data pulled from central IEEE data source as reported to IEEE.

10. Oct 16, 201010 Voting Simple ballot creation – Wizard-like interface – Available on demand – vTools.Voting is a Software As A Service accessible via browser. No installation is required. – No webmaster involvement needed – Secure, Stable, in Production

11. Dimdim Pro –Available since 2010 –Dedicated ‘rooms’ for regions and sections –50 attendee capacity –Just purchased by another company –Being end-of-life’d October 2011 Replacement solution analysis underway –Will be rolled out by Sections Congress 2011 in August Oct 16, 201011 Web Conferencing

12. Section Chairs ACTION ITEM Send Section IMC contact information to Region 4 IMC Greg Burk –gregory.a.burk@ieee.orggregory.a.burk@ieee.org Oct 16, 201012