1. Brent Tufts Alex Ferreira Drew Durham Arnie Anderson Vinitha Liyanage

2. Introduction  A new operating system has been released by Microsoft titled Windows 7. We had figured that it would be a great idea to upgrade the current computers at Sheridan College.  Testing the operating system in order to make sure it is compatible with the necessary software and hardware will be a major part of project planning.  There are risks involved in performing such a task so we had decided to take a significant amount of time for various testing and also for the installation procedures.  We will be using an image created which will have all the necessary applications for student and faculty use around the campus. To start us off we would initially purchase 5 licenses of Windows 7 Professional 32-bit for all of our testing needs.  We had decided upon Windows 7 as it is the most recent Operating System from Microsoft and it is a great improvement from Windows Vista and XP in regards to security, bugs and glitches. It requires fewer resources than Vista and features a very user friendly interface.

3. Core Project Team Members NameRolePositionContact Philip StubbsSponsorCEOphilip.stubbs@sheridanc.on.ca Vinitha LiyanageProject ManagerManagervinitha.liyanage@sheridanc.on.ca Drew DurhamTeam MemberInstallation Expertdrew.durham@sheridanc.on.ca Arnie AndersonTeam MemberInstallation Expertarnie.anderson@sheridanc.on.ca Alex FerreiraTeam MemberTesting Expertalexander.ferreira@sheridanc.on.ca Brent TuftsTeam MemberTesting Expertbrent.tufts@sheridanc.on.ca

4. Reason for Our Project  Members of the team work for ITSC Sheridan.  Allows for further research about the new Windows 7 Operating System.  Users with Windows Vista OS experiencing difficulties.  Allows for overall greater experience when using computers.

5. Project Charter Project Title: Windows 7 Installation on the Sheridan College Desktops Date of Authorization: October 6, 2009 Project Start Date: October 6, 2009End Date: August 24, 2010 Key Schedule Milestones:  Complete gathering information about the current applications used by December 4, 2009.  Complete the system requirements test by April 1, 2010.  Complete the installation of Windows 7 and require software by August 17, 2010.  Provide training reference materials for new users by early summer to be ready for the start of the new school year.

6. Project Charter Continued... Budget Information: Sheridan College has allocated $250,000.00 for the project and additional funds are available if needed. The majority costs of the project will be for internal labour. Project Manager: Vinitha Liyanage (vinitha.liyanage@sheridanc.on.ca)vinitha.liyanage@sheridanc.on.ca Project Objectives: To test and implement Windows 7 on the Sheridan College desktop computers to replace Windows XP. Main Project Success Criteria: Once the project has been implemented, it would maintain or exceed the current levels and performance of the computers and printing servers.

7. Project Charter Continued... Approach:  Begin hiring part-time staff as soon as possible.  Within the first month, develop a clear work breakdown structure, scope statement and produce the Gantt chart detailing the work required to complete.  Research the differences between the different versions of Windows 7 to determine which one will be the best application for the Sheridan College environment. (i.e.: Home Premium, Professional, Ultimate, 32-bit, 64-bit).  Purchase all required hardware upgrades for the current computers within the first two months.  Purchase all required licenses for Windows 7.  Hold weekly progress review meetings with the core project team.  Conduct thorough software tests per the approved testing plan.

8. System Installation Requirements  1 GHz or Faster 32-bit (x86) or 64-bit (x64) Processor  1 GB RAM for 32-bit or 2 GB RAM for 64-bit  16 GB Hard Drive Space (32-bit) or 20 GB Hard Drive Space (64-bit)  DirectX 9 Graphics Device with WDDM v1.0 or Higher Driver  For Use of Windows XP Mode: Additional 1 GB of RAM and 15 GB of Hard Drive Space is required.

9. Upgrade Process  Computers using Windows XP require a clean installation of the new operating system.  Those using Windows Vista are able to upgrade using Anytime Upgrade which installs the OS over top of the previous within 10-15 minutes.  Note: Since computers are to be loaded with Windows 7 Professional, those with Windows Vista Home Premium and below are required to have two installations. First an Anytime Upgrade to Windows 7 Home Premium and then a second Anytime Upgrade to Windows 7 Professional.

10. Tools and Documents  Project Charter (MS Word)  Gantt Chart (MS Project)  Work Breakdown Structure (MS Visio)  Report (MS Word)  PowerPoint Presentation (MS PowerPoint)  Website (www.wordpress.com)  Risk Management Plan (MS Excel)

11. Work Breakdown Structure

12. Gantt Chart

13. Gantt Chart Continued...

14. Risk Assessment Risk NumberR1R2R3R4 Rank1234 RiskNew Operating SystemLack of Skillful StaffSupplier IssuesInclement Weather Description Never been done before and it is new to the market place. Staff members are not skillful enough to perform tasks. Supplier could provide insufficient number of products than required. During the winter months there could be ice or snow storms that may impede workers from work. CategoryTechnology RiskPeople RiskSupply RiskClimate Risk Root Cause Went ahead with the project without knowing the possible errors. Hired the project members without knowing their skills and knowledge. Supplier is unable to cope with demand. Launched full deployment without knowing a bad change in climate ahead of time. Triggers Previous projects had complicated times trying to install a new operating system. Project manager realizes that new members are having a hard time working with each other. Products ordered are either not in the quantities as requested or the proper items. After reviewing the Scheduled Performance Index, the project manager realizes the project may fall behind. Potential Response Confirm with vendors about any specifications or patches needed. Assign responsibilities and keep track of the members. Communicate with additional suppliers in case original supplier is unable to fulfill orders. Plan for possible downtime or extra time needed due to complications. Risk OwnerProject Manager ProbabilityMedium Low ImpactHighMedium Status Members will communicate with vendors to make sure integration with applications and hardware. Project manager will communicate with staff every week for feedback. Project manager will communicate with suppliers ahead of time to make sure that supplies will be adequate. Project manager will plan for overtime with staff members and adjust the Cost Performance Index.

15. Obstacles and Challenges  Large quantity of work difficult to divide between team members.  One of the group members is unable to attend school on a regular basis.  Creating the Gantt chart and deciding which tasks and what order. This had been revisited many times while progressing along in the project.  It had been noted that a significant amount of time is required when planning out the stages of a project.

16. Summary  Project was an excellent learning experience.  Discovered the amount of effort required for planning a successful project.  Dividing the work had made the project less challenging as a group.  We were able to conquer through the challenges and obstacles and find adequate solutions.  Contribution from each and every group member allowed for the project to be a success.  Learnt from our mistakes and did everything possible to make the implementation of Windows 7 on the Sheridan Network a success with a reasonable amount of time and resources.