1. Mississippi Student Services Coordinators Appraisal Rubric (M-SSAR)
Reaching Professional Excellence Subtitle

2. Office of Student Assessment
Winter 2012 DTC Training
Goals of this Session
General introduction through Power Point and Process Manual.
M-SSAR aligned with the SSC Technical Assistance Grid and Performance Assessment Tool.
To provide orientation and framework for feedback
To provide an overview of M-SSAR Process Manual
Review the goals of this session. This is a brief overview; you will see that this evaluation tool mirrors the M-STAR process.
2014 M-SSAR Training
©MDE – Office of Career, Counseling and Support Services
Insert Program Name Here

3. Office of Student Assessment
Core Reason for the Change in ALL Evaluation Systems
Winter 2012 DTC Training
Under previous systems of evaluating educators, the scores received have become separated from the key output – student learning and successful completion
To put into place effective tools for evaluation for ALL educational professionals
This focus is a result of our ESEA Flexibility Waiver
Read and discuss the reason for a change in All Mississippi educator evaluations. A new evaluation system was needed because historically there has been a misalignment between our evaluation ratings and student learning.
2014 M-SSAR Training
©MDE– Office of Career, Counseling and Support Services
Insert Program Name Here

4. Office of Student Assessment
Federal and State Theory of Action
Winter 2012 DTC Training
Improved Evaluation System
Improved Educator Quality
Improved Student Outcomes
The research and data are clear - educator quality is the single most important variable impacting student achievement. It is imperative that evaluations be held with a high degree of integrity to support this theory of action and support all students in Mississippi.
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services
Insert Program Name Here

5. Office of Student Assessment
Implementation Timeline
Winter 2012 DTC Training
M-SSAR Developed with Student Services Input and feedback from Student Services Coordinators and
Directors and CTE Contact Persons………
Statewide Field test …...… August
Statewide Full Implementation .……August
Review the implementation timeline with participants.
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services
Insert Program Name Here

6. ©MDE - Office of Career, Counseling and Support Services
How is M-SSAR Different?
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services

7. ©MDE - Office of Career, Counseling and Support Services
M-SSAR Flow Chart
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services

8. Office of Student Assessment
M-SSAR Overview
Winter 2012 DTC Training
Five domains (weighted equally)
Planning
Assessment
Instruction
Learning Environment
Professional Responsibilities
20 Standards
Four levels of effectiveness:
Unsatisfactory
Emerging
Effective
Distinguished
These Domains were already defined in the M-STAR and for the M-SSAR were aligned with the Student Services Program of Work.
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services
Insert Program Name Here

9. ©MDE - Office of Career, Counseling and Support Services
Levels of Performance
Performance ratings
DISTINGUISHED
Level 4 is the most effective level of performance. Rating at this level indicates that the performance is exemplary; consistently exceeding expectations.
Level 3 is the expectation for all educators. Rating at this level indicates the performance consistently meets expectations. Those who receive this rating should receive professional development and support designed to address the identified area(s) for growth.
Level 2 indicates either a beginning educator or one who needs focused professional development. Rating at this level indicates the counselor is sometimes meeting expectations, but not doing so consistently. Those who receive this rating should receive professional development and support designed to address the identified area(s) of challenge
Level 1 is the least effective level of performance. Rating at this level indicates the performance is not acceptable. Those who receive this rating rarely meet expectations. Those who receive this rating should receive immediate and comprehensive professional development and support designed to address the identified area(s) for growth.
EFFECTIVE
EMERGING
UNSATISFACTORY
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services

10. ©MDE - Office of Career, Counseling and Support Services
Examples of Evidence
Daily Planners and schedulers
Scripting of Student Services Coordinator comments
Descriptions of Student Services Coordinator and student actions
Documentation that supports activities and planning
Data on student performance from district and school based information
Data and information based on surveys and inventories
Observations about the environment created by the Student Services Coordinator
Evidence could include: assessments, program and activity evaluation, contact information, referrals, outcome data, pre- and post- tests, needs assessments, opinion surveys, achievement data, attendance and behavior reports/data, graduation rates, grades, skills attainment.
Winter 2012 DTC Training
©MDE - Office of Career, Counseling and Support Services

11. ©MDE - Office of Career, Counseling and Support Services
Forms are very similar to M-STAR
Pre-Observation forms
Post-Observation forms
Walk Through
*As with M-STAR, the forms are optional if you prefer others, but for each SSC a score for each domain will be reported to MDE.
Winter 2012 DTC Training
©MDE - Office of Career, Counseling and Support Services

12. Office of Student Assessment
Pre-Observation Form
Winter 2012 DTC Training
This is completed by the SSC prior to the observation. Talk about the observation possiblities.
Winter 2012 DTC Training
©MDE - Office of Career, Counseling and Support Services
Insert Program Name Here

13. Office of Student Assessment
Post Observation Form
Winter 2012 DTC Training
In the post observation form, the SSC completes the first 5 elements and the elements on the second page are completed by the administrator.
Winter 2012 DTC Training
©MDE - Office of Career, Counseling and Support Services
Insert Program Name Here

14. Office of Student Assessment
Walk Through
Winter 2012 DTC Training
The forms are not the focus; they were designed to begin the process but if evaluators develop forms that work better for them, that is alright with MDE. The focus is on the final scores. Those will be submitted to MDE in the spring after the process is completed.
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services
Insert Program Name Here

15. ©MDE - Office of Career, Counseling and Support Services
Scoring The M-SSAR
Scoring the M-SSAR is easy
Each Standard get a rating from 1-4 based on the criteria above
Domain ratings are calculated by added the scores for each Standard and dividing by the number of Standards in a Domain
The Total Score is obtained by adding the averaged score for each Domain and dividing by 5.
This is the score that is reportable at the end of the academic year.
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services

16. ©MDE - Office of Career, Counseling and Support Services
Scoring – Scoring is very easy; each Domain score is the average of the Standards score. The Total Score is the average of each domain score Example:
DOMAIN TOTAL is the sum of the scores of each standard divided by the number of standards.
Domain I
Standard 1 = 3
Standard 2 = 2
Standard 3 = 4
Domain I score is the Sum of the Standards divided by 3
9/3 = Score of 3
TOTAL FOR THE YEAR - Sum of all Domains divided by the number of Domains
Domain I = 3
Domain II = 2
Domain III = 2
Domain IV= 4
Domain V = 4
TOTAL FOR THE YEAR /5 = Total Score of 3
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services

17. Contact Information
Gail Simmons,
Office Director
Mississippi Department of Education
Office of Career, Counseling and Support Services
Keshia Washington, Program Supervisor
Mississippi Department of Education
Office of Career, Counseling and Support Services
2014 M-SSAR Training
©MDE - Office of Career, Counseling and Support Services