1. Validating your data Webpage: http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-validating-your-data

4.  What are validations?  When does the system validate your data? HEPCAT validations HEIMS validations  Understanding the rules  You control validation vs validation controlling you Principles and tips Overview

5. What are validations? A set of rules The system checks your data when you submit

6. HEPCAT Checks your data that you have imported into HEPCAT HEIMS Checks your data against previously reported data When does the system validate data? Two validation processes

7. Validation Relationships Course HELP Due StudentOS-HELPSA-HELPRevisions

8. Course HELP Due file Enrolment file Load Liability file HELP due Snapshot Student Submission

9. Warning Data can be submitted But may cause additional errors in HEIMS Fatal Incorrect data in HEPCAT Must be corrected before it can be submitted Types of HEPCAT validation errors

10. HEPCAT Submission

12. Validation Summary Report

14. HELP Due snapshot Enrolment file Load Liability file Validation Summary Report

15. Errors by validation level Validation Summary Report

16. Errors by validation level Validation Summary Report

17. Enrolment file 5 levels Load Liability file 6 levels Validations

18. Load Liability file data grid

19. Level 1 – Level 1 – Field

20. Level 1 – Level 2 – X-Field Reported HELP Debt of $8,000

21. Level 1 – Level 3 – X-Record

22. Level 1 – Level 4 – X-File

23. Level 1 – Level 5 – X-Sub: Time Reported student submissions will be listed under the status of “Accepted”

24. Level 1 – Level 6 – X-Sub:Type Checks against Course, Student and HELP Due

25. HEPCAT Error Reports

26. Validation Summary Report

32. VET Load Liability Detailed Report

34. VET Enrolment Detailed Report

36. HEPCAT functionality Filter Errors button allows you to view the records that failed a validation rule.

37. Controlling validations

38. Validations

39. Validation Rules

40. clear all validations

41. Preliminary validation checks Select levels 1 and 2 on both files

42. 17 errors listed in previous error report, with preliminary check only 2 errors are listed. Preliminary validation checks

43. Correcting validation errors

47. Validated Submission

49. All submissions are validated ready to be reported. Note: HELP due file is not submitted unless requested.

50. Understanding validation rules If Then Must

53. Checks for data consistency Students Courses Units of Study HEIMS Validations

54. Warning Data is accepted in HEIMS But may impact on verification Fatal Incorrect data reported Data rejected, must be corrected Types of HEIMS Validations

55. HEIMS Online - Submission Reports LORRAINE TO UPDATE NOTES TO REFLECT ERRORS IN THIS REPORT

56. HEIMS Online - Submission Reports

57. Collect the information for reporting Conduct preliminary validations Review your HEPCAT warnings Review your HEIMS warnings Update Student Management Systems Validation principles

58. Save your error reports Validation rules are easier broken down Files share key elements Element documents can help you understand the validation rules HEPCAT training videos Useful tips

59. Check your data - HEIMS Online Data View Reports Fix any errors Then you will be well prepared for verification Next steps

60. Next deadlines DeadlineSubmission 31 August 2015 Census dates 1 April to 30 June 2015) Student data 15 September 2015Verification 2015 first half year data

61. Reporting Getting Started 11 August & 8 September 2015 Simplifying Verification 17 September 2015 Next training sessions

62. Need more help? For all your data questions contact Tertiary Information Management and Analysis Section HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487

63. For all your policy queries Policy and program management Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments HELP IT System (HITS) Contact: TSEnquiries@education.gov.auTSEnquiries@education.gov.au