1. Steps to Successful Recruiting Spring Workshop 2015 Lori Robinson Lt. Governor

2. Recruitment Recruitment refers to the overall process of attracting, selecting and appointing suitable candidates for jobs within an organization, either permanent or temporary. Recruitment can also refer to processes involved in choosing individuals for unpaid positions, such as voluntary roles or training programs.

3. Zonta Clubs Three Steps to having new members 1.Attracting 2.Selecting – Engaging 3.Inducting

4. Business Recruitment Zonta Club Application In the HR world there is a set cycle of adding candidates to the work force. 1.Analysis and Design: WHY and WHO 2.Recruitment: WHERE and HOW 3.Selection: WHEN……Ends with the “Hiring” or joining a Zonta Club Orientation/Mentoring

5. How do you grow a club - Recruit First you must make sure that the Club supports a Recruitment Strategy. Ask the following questions? 1)Why 2)Who 3)Where 4)How 5)When

6. Why do you want to Recruit?  Grow the club - small numbers  Succession planning - as current members age, relocate, leave  New skills – lawyer, accountant, webmaster  New ideas – fund raising, service projects, advocacy

7. Who do you want to recruit? Younger members Professional skill set Members with Experience Passionate about Zonta Willing to engage

8. Where are you going to Recruit? Your Community (traditional clubs) Club fund raising events Club Service events Club Advocacy events Your Personal Network

9. How are you going to recruit? Create a Data Base of Prospective Members Newspaper clippings Professional Directories Chamber of Commerce Placemats in diners Business cards in restaurants Non-profit newsletters/inserts in bills Yellow Pages/Yellow BookBlue pages of phone books

10. Free or regional newspapers/weeklies Business sections of phone books or separate business phone books Special supplements to papers Local Government brochures/directories Clients or Vendor suppliers of club members Attendance sheets at events Social Media

11. When do you recruit? NOW Building a data base is a lot of work Keep an list of the names that attend every event. Weekly/monthly update your list through the methods above This needs to be in a time sequence that is relevant to the event

12. Successful Steps to Recruiting 1)Enlist a committee 2)Start a plan 3)Set a goal 4)Follow and Work your plan

13. What tools do you need? Data base system Follow up templates What is Zonta Cards? Up dated club brochures ZI brochures “Book marks” Business Cards https://www.zonta.org/MemberResources/M anuals.aspxhttps://www.zonta.org/MemberResources/M anuals.aspx

14. Draft Template Zonta Club of Any Town in Distirct 4 NameTitleAddressPhone NumberE mailRefered byEvent AttendedInvited to Club meetingGiven InformationFollow up PhonedE mailedMailed InfoAsked to JoinResultNotes 1 Jane SunshineAccountant 123 My Street, Your Town, N4K 1J1 555.123.4567JaneSun@me.comMilly RainIWD March 6th/2015April 5th attendedyesLR April 21 2 3 4 5 6

15. Zonta International North America Task Force Proposals are currently being worked on by teams of Governors and Lt. Governors along with SOM appointed members from Districts and International The International Board will be reviewing and making final recommendations on the tools and the process to be formulated as a standard template.

16. Who is responsible for Recruiting?

17. DISCUSSION BEST PRACTICESQUESTIONS

18. THANK YOU Thank you for your interest and continued support of District 4. This presentation will be posted on the District 4 web site following the Spring Work Shops. Please visit the Zonta International web site for more information. Lori Robinson Lt. Governor D4