1. Access 2007 Database Application Managing Business Information Effectively BCIS 1 and 2

2. What do you know about Access Access

3. What is a database? (DB)  Organized collection of facts or data about a subject  A way to organize vast amounts of data  Access 2007 is a database management system  Access 07 provides functions to store, search, filter, query, and report data in a DB  Data management can be done manually with index cards, files, folders  Access is an electronic file cabinet

4. Database

5. Define  Field  Record  Table  Data  Datasheet  Database  File  Sort  Primary Key  Query  Report  Database Object  Form  Design View  Datasheet View  Form View

6. Database Terms  Field – a category or type of information Ex: first name; last name; address; city, state A field name can be up to 64 characters including spaces.  Data - Distinct pieces of information, usually formatted in a special way.formatted  Database - Often abbreviated DB. A collection of information organized in such a way that a computer program can quickly select desired pieces of data. You can think of a database as an electronic filing system.computerprogramselectdatadatabasesystem

7. Database Terms  Database objects are tools that are created to store, maintain, search, analyze, and report data. (Ex: table, form, query)  Table appears in spreadsheet format. Each row in the table represents a record.  Tables are referred to as datasheets.  Fields are items of data that make up a record. (each field has a field name)  A table can have up to 255 fields.  Field content is specific data in a field.

8. Database Terms  When designing a DB you should create at least one field in each table that provides a unique code or number to identify each record. This is a primary key.  Forms are used to display one record at a time and can contain fields from several different tables. It is easier & more accurate to update data using the form.  Queries are a structured way to tell Access to search the records and retrieve data that meets certain criteria from one to more DB tables.

9. Database Terms  Reports display information retrieved from databases.

10. Relational Database Management System  Data is divided into separate, subject- based tables that you can bring together in reports.  Link data in the 2 tables together by customer number & create reports with information from both tables.  Prevents data redundancy (repeating data) Names & Addresses Sales Info

11. What is a Relational Database?

12. Ribbon of Tabs Navigation Pane Work Pane Status Bar displays current view in work pane Golf Member Table Close Button

13. Fields and Records Records Fields are columns (up & down)--Records are rows (left & right)

14. Create a new table in Design View

15. Creating Fields in Design View

16. Friends Table – Home Tab

17. Form

18. Field Types  Text  Memo  Number  Date/Time  Currency  AutoNumber  Yes/No  Ole Object  Hyperlink  Attachment  Lookup Wizard

19. Design View Data Type

20. Input Mask for Zip Code 1 – Click on phone 2 – Click on Input Mast at the bottom under General Tab 3 – Click next 4 – Follow prompts but read selections. 5 – Be sure to select data symbols

21. Lookup Wizard for City Name Look-up Wizard

22. Create a Report Using the Wizard

24. Real world examples of database applications  Credit Cards  You are a customer in your favorite Dept. Store.  Your favorite CDs or DVDs  Data in a school  Address Book on your email account

25. What have you learned?