1. Accessing MyUCF & Tools of the Trade University of Central Florida – Orlando, FL Academic Advising Council New Faculty Orientation 2007

2. University of Central Floridawww.ucf.edu Agenda  Welcome & Introduction  Academic Advising Council  Accessing your PID & NID  Faculty/Advisor Self Service  Class rosters  Student records  eCommunity  FERPA

3. University of Central Floridawww.ucf.edu Academic Advising Council  Provide advising leadership and direction for a continual program of academic advisor enhancement  Supports the professional development of advisors  http://pegasus.cc.ucf.edu/~aac/ http://pegasus.cc.ucf.edu/~aac/  Advisor  UCF

4. University of Central Floridawww.ucf.edu How to get your PID & NID PID (EmplID) 1.Log in to the MyUCF portal at http://my.ucf.edu. Follow thehttp://my.ucf.edu link What is my PID & NID ? Forgot your PID Password? Need myUCF help ?

5. University of Central Floridawww.ucf.edu 2. Follow on-screen instructions to get your PID/NID. Once you have your PID, write it down and click on Return to myUCF How to get your PID & NID (cont’d)

6. University of Central Floridawww.ucf.edu 3. If you had your password reset to the default password. Your default password is the letter P followed by your date of birth in yymmdd format. Example: If your birth date is April 16, 1950, enter P500416 After log in, you will need to change your password. Ensure your new password is 6 characters long containing at least 2 letters or number symbols. How to get your PID & NID (cont’d)

7. University of Central Floridawww.ucf.edu How to get your PID & NID (cont’d) If you have Forgot your PID Password? You can reset your password but you need the following information. Your PID, Date of Birth, Last 4 of SSN and UCF ID Card number.

8. University of Central Floridawww.ucf.edu How to get your PID & NID (cont’d) Your UCF ID card number (ISO) is located here. If you need additional help click. Need myUCF help?

9. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service Class Rosters 1. Once you log in, go to Faculty Advisor Self Service located in the upper left hand corner under the myUCF Menu.

10. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 2. To view students enrolled in a course where you are assigned as the instructor, you can View Your Class Schedule Class Rosters (cont’d)

11. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service Class Rosters (cont’d) 3. Be aware that if your class is listed in the Class Schedule as instructor “TBA,” you will need to use Any Class Roster. 4. Choose the appropriate link from the menu Your Class Rosters.

12. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service Use the drop down menu to select the appropriate term. 5. If you are scheduled to teach a course, you can click on Class Roster (people icon) to download your roster. Class Rosters (cont’d) If you want to view grades, click on My UCF Grades icon

13. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 6. After you have clicked the Class Roster (people icon) your students will appear, you can download this roster in an excel format by clicking “Download”. Class Rosters

14. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service Class Rosters 7. If you are having troubles downloading your class roster then click “Trouble Downloading?”

15. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service

16. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service

17. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 8. Save the file to a designated location. You can then open the file in Excel The rows can be manipulated as needed. IDLast NameFirst NameMiddle NameUnitsMajorEmail AddressFERPA 0000301PotterHarry 12Education PhD -Hpotter@hogwarts.edu 0000355SimpsonHomer12Education PhD -SimpsonH@school.edu 0000356 SimpsonMarge12Education PhD -SimpsonM@school.edu 0000357 SimpsonMaggie12Education PhD -SimpsoMM@school.edu 0000358 SimpsonBart12Education PhD -SimpsonB@school.edu

18. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 9. If you wish to view Any Class Roster, then click on the – Any Class Roster. The UCF Class Roster page will appear. Enter in appropriate information, click search. When search results appears, select the appropriate class section.

19. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service How to Advisors can Access Student Record Information 1. Access your myUCF account and then select Faculty/Advisor Self Service then select Advisors

20. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 2. To view a list of the student you are scheduled to advise, go to View Your Advisee Information or View any Student’s Information

21. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 3. To view your Advisees, click on “View my Advisees” tab.

22. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 4. For student information you can pull your assigned advisees by selecting View Your Advisee Information. To select other students not assigned to you select View Any Student’s Information. Student Records (cont’d)

23. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service 4. View any student, enter the Student’s ID (or use the search icon to locate the student). Internal Advising Transcript

24. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service Demographics: Name Birthdate Residency status Local address* Local phone number* Preferred e-mail* Students can update this Information through myUCF. Internal Advising Transcript

25. University of Central Floridawww.ucf.edu Faculty/Advisor Self Service Course/Grade History: (starts with transfer credit then first term at UCF and works to the present) Internal Advising Transcript

26. University of Central Floridawww.ucf.edu In this section you can find Major/program, Test information, Catalog year by term, Degree awarded (only Shows after awarded), Intent to Graduate, Term/UCF/Career GPAs and Academic standing. Term Enrollment Course prefix, number, & section, Course title, Grades, Forgiveness, Units taken (credit hours). If you cannot gain access to myUCF call the help desk at 823-5117. Faculty/Advisor Self Service

27. University of Central Floridawww.ucf.edu eCommunity http://ecommunity.ucf.edu/ecommunity/login_form.jsp

28. University of Central Floridawww.ucf.edu eCommunity Student…  Pictures  Current emails  Biographical sketches

29. University of Central Floridawww.ucf.edu FERPA FERPA is the United States federal law that protects student records privacy review and disclosure rights. The law guarantees these rights for both current and former UCF students.  Student educational records are considered confidential  As a UCF faculty or staff member you have a responsibility to protect and keep confidential educational records in your possession  Posting of grades in public  Leaving assignments for pick up

30. University of Central Floridawww.ucf.edu myUCF Grades  Optional program to post grades to students electronically and securely using the myUCF portal.  Scantron results from Test Scoring will be automatically uploaded to your courses in myUCF Grades.

31. University of Central Floridawww.ucf.edu Academic Advising Council The University of Central Florida’s academic advising programs link the university with its students by providing guidance, information, and assistance to encourage students to make the best possible use of the university's resources. Academic advising is… the process that assists students in the clarification of educational, career, and life goals and the translation of those goals into educational plans. An ongoing, developmental process of communication and information exchanges between an advisor and student, focused on helping each student make informed decisions. These exchanges center on a relationship of trust between the advisor and student, and although advisors provide assistance, each student must take responsibility for his or her decisions. An important component of teaching. All dimensions of advising provide quality service that support student academic progress, contribute to the quality of each student's overall university experience, and address specific individual student needs.

32. University of Central Floridawww.ucf.edu Questions?