1. ODINCINDIO Marine Information Management Training Course 13-24 February 2006 Organizing the collection Murari P Tapaswi National Institute of Oceanography, Dona Paula 403 004 Goa, India murari@nio.org murari@nio.org APUAP

2. ODINCINDIO Info Mgmt Trg Course Feb 2006 You will study Organise the collection physically: physical library design, layout, etc. Classification schemes – to organize the collection Indexes, thesauri - Tools to retrieve what is in the organized collection

3. ODINCINDIO Info Mgmt Trg Course Feb 2006 Physical library design.. 1 ‘Library is a growing organism’ – Ranganathan Adequate horizontal/ vertical space for expansion Quiet place Centrally located in an organisation Open access – single door entry Circulation counter at entrance/ exit

4. ODINCINDIO Info Mgmt Trg Course Feb 2006 Physical library design.. 2 Areas in the library Stack room Reading room Librarian Library staff Circulation counter Reprographic section

5. ODINCINDIO Info Mgmt Trg Course Feb 2006 Physical library design.. 3 Stack and reading area adjacent as possible but the user passage should not distract readers Place for computer terminals within the reading room /easy reach Height of the racks within the reach of users

6. ODINCINDIO Info Mgmt Trg Course Feb 2006 Physical library design.. 4 A small library lay-out circulation D wwwww wwwww LibrarianLib staff DDc T Rack -1m- Reprography D ww c --------3m-------- Computer table wwww wwww www wwww

7. ODINCINDIO Info Mgmt Trg Course Feb 2006 Library furniture suppliers Select library furniture suppliers The library Store Ltd. http://www.librarystoreltd.com/ http://www.librarystoreltd.com/ Demco http://www.demco.com/ http://www.demco.com/ Gaylord http://www.gaylord.com/ http://www.gaylord.com/ Smith Systems http://www.smithsystem.com/library.asp http://www.smithsystem.com/library.asp Brodart Library furniture http://www.brodartfurniture.com/ http://www.brodartfurniture.com/

8. ODINCINDIO Info Mgmt Trg Course Feb 2006 Physical arrangement of material on racks, etc. Subject wise – e.g. books Alphabetical – e.g. reprints (by author), journals – (by title), Annual / technical reports (by organization) Accession number – e.g. CDs, microforms Size – e.g. oversize/ undersize collections Other – media type, collection of archival value, language

9. ODINCINDIO Info Mgmt Trg Course Feb 2006 Organization by subject: Classification schemes Purpose: Bring related documents together and nearly related on either side (APUPA pattern) –Alien Region: Documents not at all relevant to the information need –Penumbral Region: Documents in the fringe on auxiliary subjects of value –Umbral Region: Documents directly relevant to the purpose of the reader APUAP

10. ODINCINDIO Info Mgmt Trg Course Feb 2006 Knowledge classification: History.. 1 Vedic period (India) 1500-326 B.C.: 4 Fundamental Values of the Upanishads Dharma (Social Order): Law, religion, ethics, sociology Artha (Pragmatic Order): History, politics, economics, applied sciences Kama (Creative Order): Pure science, arts, literature Moksha (Individual Order): Spirituality, philosophy

11. ODINCINDIO Info Mgmt Trg Course Feb 2006 Knowledge classification: History.. 2 Historical, medieval period Aristotle (384-322 B.C.) –Base – Philosophy and Arts Sir Francis Bacon (1561-1626) –Base – Memory, Reason and Imagination

12. ODINCINDIO Info Mgmt Trg Course Feb 2006 Library classification.. 1 Faceted classification schemes: Each facet has meaning - assigned values (e.g. ‘Colon Classification’ of Ranganathan) Enumerated classification schemes: Assigns each subject a place in the arrangement (e.g. Dewey Decimal Classification) –Mixed schemes: With the evolution of time, no library classification scheme remained enumerated!

13. ODINCINDIO Info Mgmt Trg Course Feb 2006 Library classification.. 2 How does the document find specific place on the rack Understanding the subject of the book Assigning the code number (notation) to the subject as per the classification scheme Individualizing each document by additional characteristics (author marks, year of publication, accession number, etc.)

14. ODINCINDIO Info Mgmt Trg Course Feb 2006 Specific subject classification Universal / General classification schemes vs specific subject scheme Specific subject schemes examples –‘Depth schedules’ of Universal Decimal Classification (UDC) –Aquatic Sciences and Fisheries Abstracts (ASFA) subject categories (http://www.fao.org/documents/show_cdr.asp?url_file=/DOCREP/005/Y2810B/y2810b 0g.htm)http://www.fao.org/documents/show_cdr.asp?url_file=/DOCREP/005/Y2810B/y2810b 0g.htm

15. ODINCINDIO Info Mgmt Trg Course Feb 2006 Subject indexing Alphabetical terms with syntax to find a document – common during 20 th century Chain indexing – SR Ranganathan (1930): Providing access with the terms in classification schedules PRECIS (Prescribed Context Subject Indexing)- Derek Austin (1974): A development of chain indexing which was used for the subject analysis of material in BNB

16. ODINCINDIO Info Mgmt Trg Course Feb 2006 Subject indexes Tool to find a document in the library Classification vs Indexes –Classification helps in organizing the collection easily – the notation –Indexes help in retrieving/identifying a document from the collection – the words in human language Examples: LoC Subject Headings, DDC indexes (general); ASFA thesaurus (specific subject)

17. ODINCINDIO Info Mgmt Trg Course Feb 2006 Thesaurus: what is it A list of controlled vocabulary terms allow users to identify synonyms and related words Usually designated by codes –SN: Scope note – where the term is used –USE/UF: Use/Used For – uncontrolled vocabulary –BT: Broader Term(s) –NT: Narrower Term(s) –RT: Related Term(s)

18. ODINCINDIO Info Mgmt Trg Course Feb 2006 Thesaurus: used for Selecting right terms for –Indexing during cataloguing –Making a search expression for searching on the databases Do you know the thesaurus is also built in the word processing software?

19. ODINCINDIO Info Mgmt Trg Course Feb 2006 Searching with controlled vocabulary ? Do you know the difference between searching on ‘Google’ and any bibliographic databases ? Search on ASFA Thesaurus to find the appropriate terms to retrieve items about “white-spot among fishes”. ASFA Thesaurus is available at: http://www4.fao.org/asfa/asfa.htm http://www4.fao.org/asfa/asfa.htm

20. ODINCINDIO Info Mgmt Trg Course Feb 2006 For your info and reading… Dewey Decimal Classification: http://www.oclc.org/dewey/ http://www.oclc.org/dewey/ Universal Decimal Classification http://www.udcc.org/ http://www.udcc.org/ Library of Congress Classification Outline http://www.loc.gov/catdir/cpso/lcco/lcco.html http://www.loc.gov/catdir/cpso/lcco/lcco.html Colon Classification http://en.wikipedia.org/wiki/Colon_Classification http://en.wikipedia.org/wiki/Colon_Classification Library of Congress Subject Headings http://www.lib.duke.edu/libguide/fi_books_sh.htm http://www.lib.duke.edu/libguide/fi_books_sh.htm