1. PERKINS COORDINATOR PREPARATION NACTEI MAY 10, 2011 PERKINS 101

2. Carl Dewey Perkins Representative from Kentucky 1949-1984 Legacy of support to education and the underprivileged  Perkins Student Loan  Carl D Perkins CTE Program

3. Evolution of Perkins Program 1905: Advocates for “practical education” argue for broader public school curriculum that prepares graduates for jobs 1917: Smith-Hughes Vocational Education Act ($1.7M) 1936: George-Deen Act increased funding ($14.5M) 1968:Replacement legislation introduced by Rep. Perkins ($365M) 1984: Perkins I-vocational education improvement, special pops 1990: Perkins II-integration of vocational and academic education 1998: Perkins III-technology and workforce preparation 2006: Perkins IV-local accountability, increased academic preparation; preparation for high wage, high skill occupations for tomorrow’s workforce 2011: Elimination of Tech Prep funding and future implications

4. Purpose of Perkins Program Develop more fully the academic, vocational and technical skills of students enrolled in CTE: Develop challenging and rigorous academic and technical standards so that students are prepare for high skill, high wage, high demand, and emerging occupations Link secondary and postsecondary education for effective student transition Develop, implement and improve CTE Professional development and other activities that improve the quality of CTE teachers, faculty, administrators and counselors Partnerships among educational institutions, state agencies, and business and industry Provide lifelong learning opportunities that will produce the knowledge and skills needed to keep the U. S. competitive.

5. Oversight and Authority Federal U.S. Department of Education Office of Vocational and Adult Education Carl D. Perkins Act of 2006 State Eligible Agency Sole state agency responsible for administering program State Plan/Improvement Plan Local Eligible Institution (postsecondary) Eligible Recipient (secondary) Local Plan/Annual Plan/Improvement Plan

6. Distribution of Funds Split of local funds between secondary and postsecondary determined by State Eligible Agency and described in State Plan Consortia $15,000 Secondary $50,000 Postsecondary

7. Perkins Cycle: PY 2011-12 (Arkansas Postsecondary Sample) DateEvent 2010 October 2010Pell/BIA reported for AY 2000-10 (for PYE12 funding) November 2010Accountability reports for AY 2009-10 (for PYE11 improvement plans) 2011 April 2011Local performance targets negotiated with State May 2011OVAE announces funding levels for 2011-12 May 15 2011Consortia for 2011-12 formed May 31 2011Annual Plan for 2011-12 submitted (for approval by June 30) July 1, 2011PYE12 funds available 2012 February-April 2011 Compliance reviews June 30, 2011Deadline to spend PY2011 funds (unless encumbered) August 2011End of Year Financial and Program reports September 30, 2011Deadline to spend encumbered funds November 2011Accountability reports provided December 30, 2011CAR Report 2013 February, 2012Improvement Plan submitted You must layer the multiple years to identify ALL deadlines.

8. Role of the Local Coordinator Local Institution State Agency Local Coordinator

9. LOCAL STATE Administration  5% of funds used Program Improvement  Annual Plan  Required use of funds  Permissive use of funds  Improvement Plan Administration  5% of funds used State Leadership  Required use of funds  Permissive use of funds  Improvement plan Reserve Funds Use of Funds

10. Accountability Elements (Arkansas Postsecondary Example) May add additional state indicators

11. Required & Permissive Use of Funds Section 135. Local Use of Funds REQUIRED Strengthen CTE through integration of academics and technical programs Link secondary and postsecondary through programs of study All aspects of industry Develop, improve, or expand CTE Professional development CTE evaluation Initiate, improve, expand and modernize CTE programs, including technology Activities for special populations PERMISSIVE Involve stakeholders Career guidance and academic counseling Business partnerships Programs for special populations CTE student organizations Mentoring and support services Equipment and instructional materials Teacher preparation Accessibility of postsecondary instruction Transition to baccalaureate Entrepreneurship, family and consumer science, automotive New courses Career-themed learning communities CTE for adults and dropouts to complete secondary or to upgrade skills Career assistance Activities for nontraditional fields Pooling of funds

12. Use of Funds 1. Core indicator improvement plan2. Core indicators below overall target3. Sub-populations performing lower than general population4. Indicators supporting state CTE goals and objectives5. Programs of greatest size and scope6. Rigorous programs of study7. General improvement of CTE programs! ACTIVITIES THAT IMPROVE STUDENT OUTCOMES

13. Application Process Paper/Online Development of Annual Plan Submit/Approve or Reject/Spend or Resubmit Must be in substantially approvable form by June 30 in order to spends funds on July 1; very important for salary based activities

14. Compliance Review ProgramFiscalAccountability Annual Plan and associated documents Selection process Activity progress Interviews Professional development Reimbursements to date Remainder of year Planned amendments PARs Inventory check Random sample invoices Core indicators Improvement plan Data quality Program of Study documentation TECHNICAL ASSISTANCE OPPORTUNITY

15. 5-STEP IMPROVEMENT PROCESS STEP 1 Document Performance Results STEP 5 Implement Solutions STEP 4 Pilot Test and Evaluate Best Solutions STEP 3 Choose Best Solutions STEP 2 Identify Root Causes Overall Race Gender Special Pops CIP

16. 5-STEP IMPROVEMENT PROCESS Sample Improvement Plan for Data Quality Step 1 Document Performance Data Integrity Data Sources Data Analysis Findings Step 2 Identify Root Causes Sufficient Staff Staff Expertise Data Process Technical Infrastructure Findings Step 3/4: Select Solutions Professional Development Resources Hardware Software Findings Step 5: Implement Solutions Perkins Funded Institution Funded 2011-12 Annual Plan

17. Step 1: Document Performance Data Integrity Is all data complete and correct? Are you submitting data in accordance with the Perkins timeline and AHEIS deadlines? Is the AHEIS manual understood and followed? How are special pops collected for all terms and input into the data system? Are the CIPS accurately identified by programs? How do degree codes fit into data collection and analysis? Data Sources What campus data sources are available? What other campus-based programs collect data? Are student surveys for faculty performance available for analysis for CIP categories? Are there informal or anecdotal data available? What is the path of data collection (from the source to the keyboard)? Data Analysis How does the coordinator track data? How does the coordinator organize and use data reports? Who on campus can assist coordinator with data analysis? Who does coordinator keep informed on campus regarding data requirements and reports? Is the local IR engaged in and supportive of the Perkins data process? Are there gaps in data availability, quality, validity, and reliability? Findings

18. Sanctions Entering potential 3 rd year Typical steps toward sanctions  Year 1: Technical assistance and monitoring  Year 2: Directed use of funds  Year 3: Sanctions implemented Defined in State Plan

19. Make It Work! Learn the timeline Understand the core indicators Understand fiscal responsibilities Establish a local team; use them Seek and participate in technical assistance provided by State staff Organize electronic and paper files Monitor and adjust

20. The Bible

21. Thanks! Monieca West Federal Programs Manager Arkansas Department of Higher Education 501.371.2018 monieca.west@adhe.edu www.adheperkins.com