1. CG Trojan Lacrosse 2014 Annual Meeting October 8, 2014 Centergrovelacrosse.com

2. Welcome & Opening Welcome Introductions: – Board, Officers, & Coaches Meeting Agenda: – Review of 2014 Season – Plans for 2015 Season – Discussion of Board & Volunteer opportunities – Questions Thank You to: – Scott Knapp and CGHS for allowing us use of their facility tonight – Our sponsors who help make lacrosse possible in Center Grove

3. Meeting Objectives Demonstrate organizational transparency to the membership Solicit feedback on the 2014 Season and plans for 2015 Identify members to expand leadership of the club Solicit input on potential facility acquisition

4. 2014 Season Objectives Develop Depth in the Program – Increase the number of participants & retain them through high school – Increase the number & quality of coaches within the organization – Develop broader more inclusive board and officers – Secure permanent playing facilities Improve our skill level & competitiveness – Focus first on individual technical skill development and conditioning – Learn the rules, teach game strategy, and team play – Make sure everyone plays so they will develop Improve the Reputation of our Program: – Poorly organized, undisciplined, physical, and poorly led – Not well thought of within the lacrosse, school, and local community – Every action of our organization, coaches, & players is important.

5. 2014 Season In Review Organizational – Obtained IRS 501C3 designation – Maintained positive relationships with Center Grove & SS Francis & Clare Teams & Players – 156 players in grades 3 – 12, down 12 from prior year – 3 girls high school US Lacrosse all academic honors – 2 boys IHSLA academic all state & 1 boy IHSLA all academic team – Both high school teams in state playoffs Financial: – Achieved operating surplus of $29k, while reducing participant fees – Revenue = $81K, Expenses = $52K, – Current liabilities of $4K, Fundraising = $9K, Concessions + Gate = $4K – Reinstated credit cards for 2015 season.

6. 2015 Season Schedule Fall Season – In progress, 53 total participants – Girls HS and expanded Boys HS to include 7 th & 8 th Grade – Both teams playing two tournaments Winter Season – Starts early December ends late February – Looking to expand opportunities for younger ages – Girls HS M/W 3:30 to 5 pm CG Soccer – Boys HS T 3:30 to 5 pm CG Soccer & TH 6 to 8 pm Indy Indoor Spring Season: – High School: all games scheduled, playing again at SS Francis & Clare – Schedule will be posted on the website next week – Youth: games to be scheduled in February

7. 2015 Coaching Girls Youth: – Brian Riddle returns for 6/7/8, coach for 3/4/5 is vacant Boys Youth: – Scott Bauer returns for 5/6 and Nate Anderson returns for 7/8 – Coach for 3/4 is vacant Girls High School – Ralph Vargas & Steve Cobb return – New assistant added for 2016 season Boys High School: – John Callender & John Crawford return, Morgan leaves for college LAX – Rob Harrison moves up from middle school to coach defense – Trevor Blossom joins to coach offense

8. 2015 Potential Changes Girls Youth: – Considering whether to add elementary team (grades 3  5) Boys Youth: – Will consider allowing younger participants on 3/4 team for team play or development Girls High School – Succession plan for coaching turnover at end of season – Will add paid assistant to become head coach in 2016 Boys High School: – Playing in Louisville to get more early season competition to help with playoff seeding – Adding more games against local teams (Columbus & Bloomington)

9. 2015 Season Objectives Develop Depth in the Program: – Increase the number of participants from 2014, retain > 80% of players – Diversify board membership & fill all board and volunteer positions – Secure permanent playing facilities Improve our skill level & competitiveness: – Obtain US LAX coaching certification for 100% of coaches – Identify a long term coaching solution for the girls high school team – Continue focus on individual skill development and conditioning – Play more skillful technical lacrosse – Win at least one playoff/tournament game at each level Maintain 2014 gains in program reputation: – Conduct regularly schedule board meetings & run a surplus in 2014/15 – Continue to receive compliments from parents and our opponents.

10. 2015 Budget Expense 2014/15 BudgetActualSummerFallWinterSpring Organizational Overhead $ 8,040 $ - $ 180 $ 4,250 $ 850$2,760 High School Boys $ 20,510 $ - $ 3,355 $ 5,250 $ 11,905 High School Girls $ 18,510 $ - $ 2,855 $ 4,750 $ 10,905 Boys 78 $ 3,821 $ - $ 411 $ 1,100 $ 2,311 Boys 56 $ 3,821 $ - $ 411 $ 1,100 $ 2,311 Boys 34 $ 3,260 $ - $ 380 $ 600 $ 2,280 Girls 678 $ 3,821 $ - $ 411 $ 1,100 $ 2,311 Girls 345 $ 3,260 $ - $ 380 $ 600 $ 2,280 Totals $64K, versus $52K in 2014, coaching is contributor Costs are not a function of number of participants

11. 2015 Organizational Overhead Expense 2014/15 Comments BudgetActual Insurance $ 1,200 Bollanger Director's Insurance through US LAX Website Hosting $ 400 Go Daddy and League Athletic IHSLA $ 500 Annual fees per team, see calculation INGLA $ 500 IYLA Boys 78$400 IYLA Boys 56$400 IYLA Boys 34 $ 200 IYLA Girls MS $ 200 IYLA Girls Elementary $ 200 New for 2014 Incorporation Fees $ - One time expense (Mark Mauck), Steve Plaster donated balance of fees Annual Filing Fees $ 10 Legal Fees $ - Uniforms $ 1,000 $12K purchase agreement with Susan Southern, paid 2015 fees in 2014, miscellaneous goalie, 5/6, 3/4, girls 3/4 Equipment $ 1,460 4 x lacrosse goals, 4 heavy nets, 4 light nets, Bank Fees $ 100 does not include credit card processing Portable Toilet $ 720 assume not there in Dec, Jan, Feb Advertising $ 750 signs, news paper for registration, JMV Total $ 8,040 $ -

12. 2015 Team Expenses Expense 2014/15 Comments BudgetActual Coaching $ 22,000 SS Francis & Clare Field $ 4,200 SCSA Indoor Facility $ 9,000 CG Field Fees $ - Portable Toilets $ - See organizational overhead League Fees $ - See organizational overhead Tournament Fees $ - Individual fees Transportation $ 3,600 Officials $ 12,800 Balls $ 1,620 Field Expenses $ 1,984 Field Equipment $ - Speciality Uniforms $ - Facility Expenses $ - Budget for Coaching Expenses $ 1,800 Other $ - Donations $ - Bank Fees $ - See organizational overhead Total $ 57,004

13. 2015 Board & Volunteer Opportunities Board of Directors: – Authorized for 9 members, currently 5 members, turnover expected – New members are nominated to the existing board who will select new members – Diverse representation by age & team – Board members vote for 4 officers: president, vice president, secretary, & treasurer Coaches & Assistant Coaches: – Middle school assistants – Elementary head coaches Commissioners: – Parent leader for each age group (6 or 7 total) – Collect parent input, interface with coach and board

14. 2015 Volunteer Opportunities (continued) Director of Administration Director of Coaching Director of Communications Director of Fundraising Director of Facilities & Equipment Lacrosse Organization Representative Concessions Webmaster

15. Facility Options SS Francis & Clare: – Available on a season by season rental basis for games – No lights, difficult to accommodate more than two games – Insufficient room for practice Maple Grove – Good low cost fields for youth and practice with limited maintenance – Not acceptable for high school games, no protection from bad weather – Inadequate parking and no restroom or concession facilities – Subject to continued good will with school and limited development Walnut Ridge Golf Course – Currently for sale, good flat location for youth games and practice fields – Potential parking, restroom, and concession facilities – High visibility which may help recruiting “build it & they will come”

16. Walnut Ridge Golf Course

17. Wrap-up & Path Forward Questions & Feedback Board & Volunteer Nominations – Due by October 24th – Board & Volunteers selected by November 2nd – Officers selected by November 9th Facility Options – Membership survey by October 24th – Fundraising options by December 1 st Thank You for Participating