1. eProcurement Meeting April 22, 2010 Office Equipment Gina Kerr, Indiana Department of Administration

2. Agenda Updated Requisition Requirements & Reminders –Justification Questions –Multiple Fiscal Year encumbrance –Adding Accessories –Invoice Payments Contact Information Questions Friendly Reminders & Meeting Recap

3. How to REDUCE denied Requisitions?

4. Justification Questions Include completed justification questions on: –New Lease or Purchase –Fax Purchase –Printer(s) Adding Accessories –Forthcoming Justification question section

5. New Lease? Multiple Fiscal Year Encumbrance All (4) Years must be represented on requisition Itemize each: Equipment Maintenance/Minimum Volume Overages (optional) Color Impressions (optional) NOTE: DO NOT put Overages & Minimum Volume on same line item

6. Adding Accessories OR Overage Payments Adding Accessories Forthcoming Justification question section Include component identification Make & Model of Base Machine, Serial # or Equipment ID All later added accessories are purchased outright Overage Payments Must include Serial # or Equipment ID associated with Overages Bill Name of month & # of months covered on Purchase Order

7. Contact Information IDOA website for Office Equipment –http://www.in.gov/idoa/2449.htmhttp://www.in.gov/idoa/2449.htm Department of Administration Project Manager: –Gina Kerr –gkerr@idoa.in.govgkerr@idoa.in.gov –317-234-4998

8. Questions

9. Friendly Reminders & Meeting Recap 1.Include the Serial # or Equipment ID 2.Include completed justification questions on: –New Lease or Purchase –Fax Purchase –Printer(s) 3.Itemize the Charges Equipment Maintenance/Minimum Volume Overages (optional) Color Impressions (optional)