2. Resources Saving Templates E-mail NAL Troubleshooting Web Site

3. New Mobile SmartBoard Coined the “Behemoth” Uses rear projection Includes Laptop (wireless) Has VCR (can use without computer) Good sound system Can crank down to little kid level Ask office to have it moved $9,000 unit Intended for staff with no SmartBoard or for use in library, art, gym Sign up through John Lesson ideas, in-class training available Reminders Tech Teams working Laptops deployed: borrow on battery Digital Camera under table in lab (batteries, blurry, download service) Camcorder available (Tech Team trained) Lab is open ½ of every day; sign up for special sessions or recurring ones Lab can be used for watching videos, DVDs Course coming up. Can run courses any time, small group, 1:1 Coverage after April vacation Status of wireless problems

4. “Servers” in each building Places to SAVE and Retrieve documents Network “Drives” H : private home folders you get when logged-in S : shared drive (formerly “K” drive): a place where documents can be shared. J : student drive: a place where kids’ projects are stored. Teachers have access to these. W : web drive: place where teachers can put their web sites. Other “Drives”

5. What are Templates? Pre-designed forms to complete Restricted “fill in” areas called “Fields” Where are Templates? Shared Drive Attached to E-mail What Templates are Available? Report Cards IEPs Certification Forms DRA Reports Writing scoring guides Copying and Saving Templates Locate Open up Use “SAVE AS” to save for you Using Templates Keeping a MASTER copy Using SAVE AS to duplicate for each kid Filling in “Form Fields” (use TAB) Updating over time Using Templates at Home Must have same software Use “TAB” How to attach to e-mail and send home

6. GroupWise Panels Folder View (View Menu) Quick View (view menu Main Panel (columns) Resizing Mail Window (and all windows) Columns Sorting by columns Stretching columns Adding or deleting columns Creating Mail Formatting options What is HTML vs. Plain Text Spellchecking Copying and Pasting Text (from newsletter) Managing E-mail Creating folders Accessing Folders Deleting Mail (not really) Read vs. Unread mail Opening, Replying, Forwarding What is CC: BCC: Courtesy Copy Blind Courtesy Copy E-mail at Home Web-based E-mail at mail.spsd.org (see slide) Mirrored E-mail E-mail Cautions and Courtesies E-mail is forever, careful Privacy policy unclear Parent policy unclear Private e-mail addresses protect Routine checking (reasonable) Time consuming; make a call? Forward and CC, BCC cautions Confidentiality issues Attaching or Downloading Attached Files See next slide

8. Sorting Your Mail

9. Forwarding Your Mail

10. What is an Attached File A separate document in Word, Excel, etc. Connected to an e-mail message Electronic sharing of documents How to Attach Create, Save and close your document Open E-mail, choose “attach” paper clip Browse to your document’s location Attach, address your e-mail and send Downloading (Saving) an Attachment Locate the file Can view only by double clicking Right click on icon, choose SAVE AS Choose where to Save it (can rename) Try “Drag & Drop” Problems Need software both ends Format, fonts, layout can be affected Can attach multiple files, careful of size Some attachment are blocked (Gwava) Careful of viruses Forwarding Attachments Just choose “forward” & file will go too

11. Attached Files

12. Attachments

13. Saving Attachments

14. Wrong Way to Open Attachments

15. South Portland School’s Web Site: Web-based E-mail Link

17. What is This Things? Network Application Launcher Controlled by network, won’t disappear Agreed to eliminate, came back Recommend not to use Can “hide” see next screen or minimize Other Related Network Control Issues My desktop background changed My home page is different A window called “Sophos” appears “New iPrint client” appears

18. Can’t Save? Error Network or wireless “down” Save your work to the DESKTOP for now Move it later to your Home Folder Shut Down and Start up to reestablish connection No Internet Most likely wireless or network. Shut Down and Restart Internet does go down statewide What is Border Manager What is BESS Monitor Squealing? Report it, 10 have to be replaced so far Can’t Print? Always SAVE before you try to print Check “STATUS” of printer (should say “idle”) Printer may have no paper Network or wireless may be down (see above) What is “Spooling” and why is it a problem Changing Printers What printers are available? How to change a printer How to ADD a printer (printers.spsd.org) Printing Concerns Multiple quantities (can now do in B & W. Okay to print 20x) Careful to type 20, not 200! Careful on web pages (some are 50 pages long) Color printing: concept of density. Multiple copies OK. Color printing (special paper for color only) Confidentiality (the “spooling” issue) Need Help? John best first contact; will refer, but please follow up Disregard latest memo info@spsd.orginfo@spsd.org

19. How Wireless Works The Cell Phone Analogy Wireless Access Point Checking Connection Troubleshooting Log-off Check Wireless Icon Save Locally (desktop)

20. You can work on your computer without being connected to the network Choose Workstation Only Put in “teacher” and “iteach” in the window Work on documents, save to desktop Remember, you have no network resources (e-mail, web, saving) Eventually move documents from desktop in case they get erased by I.S. Technicians use this and leave it on. Watch for the Checkbox Workstation Only

21. What is this thing?

22. John’s Web Site: Removed by Network Administrator. Button on Small and Kaler Page Redesigned Can add teacher pages and links Computer section has resources (multimedia) School Web Site Sending electronic files Identifying information Photos Working at home: converting files (John) Teacher Web Sites Teachers can put stuff on the web now The “G” drive Your Internet address Training available Safety Issues Use of Google Filter problems Student e-mail, Instant Messaging