1. © 2010 South-Western / Cengage Learning Century 21 Keyboarding  Cycle 1  Office Features 2 Margins, Line Spacing, Fonts, Hyphenations, & Spelling & Grammar Checker, Print, Horizontal Alignment, Tabs, and Envelopes

2. Margins  Use the Margins feature to change the amount of blank space at the top, bottom, right, and left edges of the paper.  The default margin settings are not the same for all software. Office Features 2: Activity 1

3. Line Spacing  Use the Line Spacing feature to change the amount of white space left between lines of text.  Single spacing, one-and-a-half spacing, and double spacing are common to most software. Office Features 2: Activity 2

4. Font  The Font is the type, or letters, in which a document is printed. Office Features 2: Activity 3

5. Font  The size can be changed by changing the Font Size. Office Features 2: Activity 3 This is 24-point font size in Times New Roman font. This is 36-point font size in Times New Roman font. Click here

6. Font  The font size can also be changed by using Grow Font to increase the font size or Shrink Font to decrease the font size. Office Features 2: Activity 3

7. Font  The default color of the font is black. Use the Font Color feature to change the color. Office Features 2: Activity 3

8. Font TThis is 30-point font in Lucida Handwriting. TThis is 32-point font size in Comic Sans MS font. TThis is 54-point font size in Calibri font. Office Features 2: Activity 3

9. Hyphenation  The Hyphenation feature automatically divides (hyphenates) words that would normally wrap to the next line.  This evens the right margin, making the text more attractive. Office Features 2: Activity 4

10. Spelling & Grammar Check  Use the Spelling and Grammar Check to check for misspellings and grammar errors.  The Spelling Check feature compares each word in the document to words in its dictionary (or dictionaries). Office Features 2: Activity 5

11. Spelling & Grammar Check  If a word in a document is not identical to one in its dictionary, the word is flagged by a wavy red underline.  Usually the Spelling Check lists words it thinks are likely corrections (replacements). Office Features 2: Activity 5 Dr. Smith met with the students on Friday to reviiw for for their test.

12. Dr. Smith met with. the students on Friday to review for there test. Spelling & Grammar Check  Note: The Grammar Check may or may not catch incorrect word usage (too for to or two). Office Features 2: Activity 5 Should be “their”  The Grammar Check feature flags potential grammar errors with a wavy green underline.

13. The too students decided they wood go to collage together. Spelling & Grammar Check  Even when using these features, it is important to proofread your documents. Office Features 2: Activity 5 should be: two, would, and college.

14. Print  The Print feature under the Microsoft Office Button offers three options:  Print  select the printer,  indicate which page(s) and the number of copies to be printed,  etc. Office Features 2: Activity 6

15. Print  The Quick Print option sends the document directly to the default printer.  The Print Preview option allows you to preview the document and make changes before printing it. Office Features 2: Activity 6

16. Horizontal Alignment  Use left alignment to start text at the left margin. Office Features 2: Activities 7 & 8

17. Horizontal Alignment  Use center alignment to center lines of text between the left and right margins. Office Features 2: Activities 7 & 8

18. Horizontal Alignment  Use right alignment to start text at the right margin. Office Features 2: Activities 7 & 8

19. Horizontal Alignment  Use justify alignment to align text to both the right and left margin. Office Features 2: Activities 7 & 8

20. Tabs  Left tabs align all text evenly at the left by placing the text you key to the right of the tab setting.  Left tabs are commonly used to align words. Office Features 2: Activity 9

21. Tabs  Right tabs align all text evenly at the right by placing the text you key to the left of the tab setting.  Right tabs are commonly used to align whole numbers. Office Features 2: Activity 9

22. Tabs  Decimal tabs align all text at the decimal point or other character that you specify.  If you key numbers in a column at a decimal tab, the decimal points will line up, regardless of the number of places before or after the decimal point. Office Features 2: Activity 9

23. Text Wrapping Break  The default settings leave space after a paragraph each time the ENTER key is tapped. Office Features 2: Activity 10

24. Text Wrapping Break  The space can be removed by using the Text Wrapping Break feature (hold down the Shift key and tap the ENTER key). Office Features 2: Activity 10

25. Envelopes  Use the Envelopes feature to format envelopes for the documents you create.  This feature allows you to select the size of the envelope, enter the return address and the delivery address, and print the envelope. Office Features 2: Activity 11

26. Envelopes  The delivery address can be keyed, inserted automatically from the letter file, or inserted from your Address Book.  Electronic postage software can be used with this feature. Office Features 2: Activity 11