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Enhancements and Updates to FUSION CCFC 17 th Annual Conference November 8-10, 2010
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Background Facilities Management before FUSION FUSION – Developed to Support Facilities Planning A Suite of Associated Programs Assessments Architectural Drawing Database FUSION Forum
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Introductions (Greg Owsley) FUSION Forum Architectural Drawings Database (Kim Meador) Facilities Assessments (Tracie Callahan) FUSION – What’s New CO Grant Financing Program (Cheryl Larry) Quarterly Reports (Eric Mittlestead) 14D and Key Project Dates (Jim Rogaski) Closing Remarks and Questions What We Will Cover
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The FUSION Partnership Community College Districts Chancellor’s Office – Facilities Planning Unit ACBO Facilities Taskforce / FUSION Steering Committee FUSION Team at FCCC Introductions
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Open Access Contents Program Information Training Important Links Documents Section FAQs, Glossary, and Help System Contacts FUSION Forum http://cccfusion.org
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What is ADDB? Key Features WEB Access District Level Security Large Format Scanner and Printer Can Also Print Locally Dedicated Staff Architectural Drawings Database
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Architectural Drawings Database (ADDB) Database Size and Content 62,121 Drawings - New Drawings Added Monthly
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Architectural Drawings Database (ADDB) How to Participate The Foundation has a Large Format Scanner and Printer Available Contact Kim Meador to Schedule a Scanning Session – Assist with Scanning and Loading Drawing Sets into the Database Alternative Methods – Load Digital Images into the Database Contact Information is in FUSION Forum
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What is the Facilities Assessment Program? Current Status The Assessment Process Viewing Assessment Data Facilities Assessments
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Facilities Assessments The Assessment Process 1.Scheduling 2.District & Assessor Preparation 3.Perform the Assessment On-site Pre-Assessment Meeting Escorted Campus Walk-Through Post-Assessment Meeting 4.Post-Assessment Off-site Data Entry by Assessors District Review of Information
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Facilities Assessments Viewing Assessment Data – Facility Condition and Cost
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Facilities Assessments Viewing Assessment Data – Deficiencies
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CO Grant Financing Quarterly Reports Form 14D (in progress) FUSION New Developments
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Overview Reimbursement Claims CO Grant Financing Program How It Works Capital Outlay Grant Financing Program
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CO Grant Financing Navigate to the Claims Area in the Project Module
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CO Grant Financing Create a Claim
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Calendar and Cash Projection 1.Select Cash Flow Tab 2.Set up the Calendar Enter Start Month/Year 3.Enter Expected Cash Flow for each Month 4.Select Save The System Calculates Totals for each Quarter, Year, and the Cumulative Total
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CO Grant Financing Submit Grant Claim to FPU The Cash Flow Projection is Transferred to the Claim Form Next Step – Submit the Claim.
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CO Grant Financing FPU Claim Review/Approval 1. Review Calendar and Requested Amount 2. Revisions/Request Resubmit 3. Grant Finance Form
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CO Grant Financing Navigating Within a Grant Claim Form Tabs: 1)Claim A - Set Up Claim 2)Claim B – Release Retained Funds 3)Cash Flow – Projected vs.. Actual Expenditures 4)Expenditures 5)Interest 6)Attachments 7)Comments 8)History
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CO Grant Financing Expenditures Expenditures Tab From the Expenditure List, Select an Existing Expenditure Form or Add a New One.
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CO Grant Financing Expenditures
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CO Grant Financing Tracking Interest Interest Tab Select the ‘Add New Interest’ Button
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Overview How it Works Quarterly Reports
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Quarterly Reports Navigate to Quarterly Reports in the Project Module
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Quarterly Reports Creating a Quarterly Report
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Quarterly Reports Entering Data Key Items: System Generated Fields Control Buttons District Entered Fields Comments Attachments Tab
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Quarterly Reports Submit to FPU Steps: 1. Select Submit to FPU 2. Fill in “Are You Sure” Prompt The report and Attachments are Submitted The System Saves the Submit By Name and Date
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Overview How it Works Form 14D
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Form 14D Project Detail
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Form 14D Navigate to the 14D Section of the Project Module
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Form 14D Creating a Form The form is prepared by the FPU The 14D is used to Request Project Actions to be Taken by the Department of Finance (DOF). Key Items: System Generated Fields Control Buttons FPU Entered Fields and Data Attachments Tab
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Form 14D Printed form The hard copy 14D is Sent to the DOF for Processing and can be Attached to the Electronic Copy in FUSION to Document the Approval Details.
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Form 14D Navigate to Cost Summary Access the Cost Summary from the 14D List or from each 14D Form
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Form 14D Cost Summary
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Form 14D Attachments
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Recap and Closing Remarks Background and Introductions FUSION Forum Architectural Drawings Database (ADDB) Facilities Assessments Program FUSION CO Grant Financing Program Quarterly Reports Form 14D with Key Project Dates
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Recap and Closing Remarks Questions?
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Enhancements and Updates to FUSION CCFC 17 th Annual Conference November 8-10, 2010
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