1. 3 Gaps Growth through Knowledge

2. Editing - Problems Growth through Knowledge Offline Editing Long winded: Check out->download->edit->upload->Check In Forget to delete local copy Multiple versions everywhere Using mail system as file-system Still saved on network drives No real collaboration Not acceptable in secure environments People not really using DMS, unless forced

3. Editing - Problems Growth through Knowledge Current Online Editing Simple Files only – text/html Option for Webdav/CIFS CIFS slow and very chatty over WAN Really Windows only Can edit from network drive via CIFS Mount webdav as network place With mounting – not really in DMS

4. Editing - Problems Growth through Knowledge Webdav Online Editing Only limited applications Only Internet Explorer Only MS Windows Apart from above, good option

5. Editing - Problems Growth through Knowledge Sharepoint protocol Online Editing Only limited applications – MS Only Only Internet Explorer Only MS Windows Apart from above, good option

6. Editing - Problems Growth through Knowledge GoogleDocs Online Editing Really offline editing in the cloud Same problems as with online editing Checkout to Google Checkin from Google

7. Editing – What would be ideal? Growth through Knowledge Editing Ideal Documents does not leave Alfresco Documents secure Seamless editing Secure online editing Platform independent Available for all applications Edit anywhere

8. Editing – What is the solution? Growth through Knowledge Firefox Webdav plugin Developed with NWU Same problems as with Webdav online Editing But, Internet Explorer dependency gone Updates needed every time firefox upgrades Only still for MS Windows

9. Editing – What is the solution? Growth through Knowledge Browser Online Editing Secured partnership with 3 rd party Will be available Q4 2011 No need for native office apps Available from anywhere Only Office documents currently Following formats: Doc: doc, docx, rtf, odt, sxw, html, txt Sheet: xls, xlsx, ods, sxc, csv, tsv Present: ppt, pps, odp, sxi

10. Editing – What is the solution? Growth through Knowledge Native Online Editing Client side editing using native applications Emulate drive on client machine in background Direct editing through webclient using browser plugins Protocols CMIS & Proprietary REST All native applications Platform independent Client-side driver/app needed

11. 3 Gaps Growth through Knowledge

12. Document - Problems Growth through Knowledge Need to do everything offline Standard Header & Footers Watermarks Signatures Annotations Comments Review Remarks

13. Document - Problems Growth through Knowledge Not so easy Split Documents Compare Documents Combine Documents Compile Document parts & Assemble

14. Document - Problems Growth through Knowledge Scanned Documents Smaller Better quality Searchable

15. Document – What would be ideal? Growth through Knowledge Ideal Single Format for all documents Same tools for everything Tools online available in environment Portable format for any device Long-term storage Compare versions online Secure Artifacts stored with document, always

16. Document – What is the solution? Growth through Knowledge PDF – Portable Document Format Same format for everything Web tools for redlining, drawing, writing Not word processing, but good enough for reviews and others Insertion of watermarks, headers, footers Combining of documents Splitting of documents And various others

17. PDF– Problems Growth through Knowledge OpenOffice transformation Engine Transformations does not work Formatting lost Pictures disappear Tables out of proportion Font problems Sizing problems Powerpoint even worse

18. PDF Transformation – Can we change this? Growth through Knowledge Different Transformation Engine Tried several options Different versions of OpenOffice The Forge was not with us Decided to go for Aspose Much better but still some problems Decided to try Adlib Express 95% but still problems Just could not get others to work

21. PDF Transformation – What is the solution? Growth through Knowledge Microsoft Office Only one app that can do this properly REST API server on Windows Accepts remote files and transforms Best fit Exactly as MS does it Fast Reliable Available NOW!

23. Summary Growth through Knowledge

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