1. Practical PC, 7th Edition Chapter 5: Organizing Files and Folders

2. Organizing Files and Folders
FAQs:
What’s in the File Explorer window?
How are files categorized?
How do I navigate to various folders and storage devices?
Can I create my own libraries and folders?
How do I change the name of a file or folder?
Practical PC, 7th Edition

3. Organizing Files and Folders
How do I keep my files organized?
How do I delete files and folders?
Technology: USB Flash drives
Practical PC, 7th Edition

4. What’s in the File Explorer window?
Files are stored in a hierarchical arrangement of folders and subfolders
Folders group files to keep them organized
Folders can hold other folders (subfolders)
Windows groups folders into libraries
Documents
Music
Pictures
Videos
Practical PC, 7th Edition

5. What’s in the File Explorer window?
File Explorer has several components
Navigation pane
File list
Toolbar
Details pane
View tab
Contains options to change the way the file is displayed: List view or Details view
Hidden files are not displayed in the list
Practical PC, 7th Edition

6. What’s in the File Explorer window?
Practical PC, 7th Edition

7. How do I get a list of my files?
Practical PC 6th Edition

8. How are files categorized?
The navigation pane categorizes devices and folders for easy access
Select a device, folder or library from list
Contents of the item are shown in file list
Figure 5-2
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9. How are files categorized?
Navigation pane is divided into categories
Favorites
Libraries
Homegroup
Computer
Network
Practical PC, 7th Edition

10. How are files categorized?
Figure 5-3
Favorites
Fast access to frequently used folders
Libraries
Virtual folders containing links to folders and files
Homegroup
Offers access to shared folders, files, and printers on a home network
Practical PC, 7th Edition

11. How are files categorized?
Figure 5-3
Computer
Access to folders on all devices connected to your computer
Network
Provides a link to folders stored on local area network file servers
Practical PC, 7th Edition

12. How do I navigate to various folders and storage devices?
Windows displays a unique icon for each type of storage device
Each local storage is identified by a unique device letter
Figure 5-4
Practical PC, 7th Edition

13. How do I navigate to various folders and storage devices?
Some hard disks are divided into sections
Each section is called a disk partition
Each is treated like a separate drive
Drive C might contain the operating system
Drive D could house the data files
When partitions exist, user needs to know what files are stored where
Practical PC, 7th Edition

14. How do I navigate to various folders and storage devices?
Figure 5-5
Practical PC, 7th Edition

15. How do I navigate to various folders and storage devices?
Folders in navigation pane are arranged in a hierarchy
Expand or collapse by clicking or touching a device or folder icon to displays its contents
Double-click (touch or hold) an icon or select the small arrow to display additional levels of folders in the navigation pane, rather than the file list
Select the angled arrow to hide levels of folders
Practical PC, 7th Edition

16. How do I navigate to various folders and storage devices?
Practical PC, 7th Edition

17. How do I navigate to various folders and storage devices?
A device letter, folder, file name, and extension specify a file’s location
Often referred to as a file path
Practical PC, 7th Edition

18. How do I navigate to different folders and storage devices?
Practical PC 6th Edition

19. How can I create my own libraries and folders?
To create a new folder:
Right-click a folder
Select New
Select folder
Enter folder name
Libraries
Contain links to files stored elsewhere on your hard disk
Windows has four predefined libraries: Documents, Pictures, Music, Videos
Practical PC, 7th Edition

20. How can I create my own libraries and folders?
A library is not a “real” location
It is like an index in a book
Figure 5-7
Practical PC, 7th Edition

21. Can I create my own libraries and folders?
Practical PC 6th Edition

22. How do I change the name of a file or folder?
There are several ways to rename a file/folder:
Right-click the file name, select Rename from shortcut menu, and type the new name.
Another way is to click the file name, then click it again. After a brief pause, you can set the new name
Select the file name, then select the Rename button on the Home tab
Be careful not to change file extensions
Practical PC, 7th Edition

23. How do I change the name of a file or folder?
Figure 5-8
Practical PC, 7th Edition

24. How do I change the name of files and folders?
Practical PC 6th Edition

25. How do keep my files organized?
The key is to create a clearly structured set of folders
Use descriptive names for files and folders
Always store data files in a folder
Store files in your personal folders: My Documents, My Music, My Pictures, etc.
Create subfolders of your personal folders
Avoid storing data files in application software folders
Delete unnecessary files and folders
Practical PC, 7th Edition

26. How do I keep my files organized?
Files can be moved from one folder to another
Drag and drop
Cut and paste
File is removed from its original location, temporarily placed on the Windows Clipboard, and then pasted in its new location
Practical PC, 7th Edition

27. How do I keep my files organized?
Figure 5-9
Practical PC, 7th Edition

28. How do I move files and folders?
Practical PC 6th Edition

29. How do I keep my files organized
Files can be copied
Copying a file creates a duplicate of the original
Copied file is sometimes modified and saved under a different name
Can be copied to another location on the hard drive, a USB drive , or to an internet-based cloud storage site
Practical PC, 7th Edition

30. How do I keep my files organized?
Figure 5-10
Practical PC, 7th Edition

31. How do I copy files and folders?
Practical PC 6th Edition

32. How do I delete files and folders?
Steps for deleting files:
Select desired file and click Delete button on the Home tab
Right-click desired file; select Delete from shortcut menu
Delete a folder using the same procedure
Deleting a folder removes all its contents
Use the Ctrl key, Shift key, or Select All to delete more than one file or folder at a time
Practical PC, 7th Edition

33. How do I delete files and folders?
To free up disk space:
Empty the Recycle Bin
Uninstall software that you no longer use
Delete data files you no longer need
Practical PC, 7th Edition

34. How do I delete files and folders?
Practical PC, 7th Edition

35. Technology: USB Flash Drives
Compact and portable solid state storage drives
Also referred to as UFDs, thumb drives, keychain drives, and jump drives
Practical PC, 7th Edition

36. Technology: USB Flash Drives
Range in size from 16MB to 256 GB
Contain no mechanical parts
Use solid state technology, which holds data in erasable, rewritable circuitry, rather than on spinning disks
Immune from mechanical failures that affect CD, DVD, and hard disk drives
Require only a small amount of power from the computer
Practical PC, 7th Edition

37. Technology: USB Flash Drives
Figure 5-14
Practical PC, 7th Edition

38. Technology: USB Flash Drives
Plug into USB ports on a computer
The USB port is a rectangular socket on the front, side, or back of the system unit and are typically labeled with the USB symbol
When inserting USB drive, make sure it is correctly aligned with the port.
When ready to remove USB drive:
Click the eject icon in the notification area
Wait for Windows to display the Safe to Remove Hardware message
Practical PC, 7th Edition

39. Technology: USB Flash Drives
Figure 5-15
Practical PC, 7th Edition