1. AASHTO Subcommittee on Construction 2010 Annual Meeting Summary of C&T Section Work Plan Surveys August 16–20, 2010 Summary of C&T Section Work Plan Surveys August 16–20, 2010

2. There were There were two surveys conducted by the Computers & Technology Section over the past year. Construction Cost Containment Identify the programmatic approaches used by different agencies to address construction cost containment. Construction Document Management Systems Identify the digital data storage systems different agencies use to document construction project activities. Construction Cost Containment Identify the programmatic approaches used by different agencies to address construction cost containment. Construction Document Management Systems Identify the digital data storage systems different agencies use to document construction project activities.

3. Construction Cost Containment

4. Which of the following alternate bidding measures has your agency recently implemented? Construction Cost Containment

5. Has offering bid alternates influenced the unit cost of the items bid? Construction Cost Containment

6. Two different methods were noted by several agencies: If Yes, how was this quantified and monitored? Has offering bid alternates influenced the unit cost of the items bid? Contractors were required to bid both alternates which allowed for comparison Contractors bid prices were compared to historical bid prices Construction Cost Containment

7. Which of the following standardized elements/features has your agency recently implemented? Construction Cost Containment

8. If you answered Yes to Options A or C in the previous question, please list the various Bridge Structure Elements and/or Pavement Typical Section Types. Construction Cost Containment

9. List any other design initiatives implemented to contain costs, for example Practical Design. Include details on how these efforts were quantified and monitored. There were a total of 22 responses to this question. Construction Cost Containment 7 agencies noted Practical Design 7 agencies noted Value Engineering Additional initiatives noted by various agencies Change order review for plan errors and omissions Allow short term road closures instead of detour construction Incentive for use of recycled pavement Implemented steel price indexing Construction cost oversight and tracking Balanced lettings / dividing mega contracts into smaller ones

10. Which of the following bidding procedures/measures has your agency recently implemented? Construction Cost Containment

11. If you answered Yes to any items in the previous question, please provide details as to how the efforts were quantified and monitored. Electronic bidding produced the following cost savings There were a total of 9 responses to this question. Construction Cost Containment Reduction or elimination of printing and mailing cost Reduction of man hours to produce paper documents Increased number of bidders which produced increased competition

12. Construction Document Management Systems

13. Please identify activities where electronic construction document management systems are used regularly in your state to capture information:

14. Construction Document Management Systems To what extent do your document management systems interface with construction management systems such as Trns-port (SiteManager), Field Automated Communication System (FACS), etc.?:

15. Construction Document Management Systems Please identify any external hardware that supports your construction document management systems? Please identify any external hardware that supports your construction document management systems?

16. Construction Document Management Systems What experience have you had with the use of external hardware that supports your systems? Most states use laptops for their systems Several states use camera and hand-held devices as well Several states reported IT support issues related to increased workload Several states reported network connection issues related to increased data transfer

17. Construction Document Management Systems Does your State own the document management software, or are there licensing agreements with proprietary software companies?

18. Construction Document Management Systems What is your experience with the use of consultant construction management firms that provide document management services? Several states are successful with consultant software Several states mentioned issues related to: Additional cost for customization Continuity issues due to using different firms from one project to another project Proprietary issues have limited use of date Some states develop their own software to address issues listed above

19. Construction Document Management Systems What types of software are used for your systems?

20. Construction Document Management Systems Are your document management systems web based?

21. Construction Document Management Systems What are your experiences with maintenance and/or upgrades of the document management system? Several states mentioned that maintenance is not a major issues and occurs as needed Several states mentioned that upgrades are: Costly Labor intensive Time consuming Some states develop their own software to address issues listed above Required to address the ever changing needs of the end user

22. Construction Document Management Systems Please identify any external (non-DOT) reporting systems that your document management systems link to:

23. Construction Document Management Systems Does your agency provide specific training on the use of your systems?

24. Construction Document Management Systems Has your agency experienced any proprietary / legal issues related the use of document management system software?

25. Construction Document Management Systems Does your agency allow/use digital signing of documents?

26. Construction Document Management Systems Please identify any project stakeholders that have access to your document management systems.

27. Construction Document Management Systems Does your agency allow local jurisdictions to use your document management software for their construction project management needs?