1. Confidential and Proprietary CASE Training Script February 2015

2. 1 Confidential and Proprietary Project information screen On the project information screen, users input key characteristics of their project, such as the published summary, duration, and contributors. PurposeData to enter during trainingField name Additional describer of the projectOtherProject sub-category Clear and concise purpose of the project Increase public safety by ultimately reducing red light violations Increase revenues to the State by increasing detection rate of violations Project rationale Year the project started or will start2016Start year Secretariat for the projectTransportation & public worksSecretariat and independent offices Agency for the projectDepartment of transportationAgencies Clear and concise summary that is publishedA project to install "red-light cameras" at the busiest intersections in Washington DC and automate the end-to-end ticketing process (e.g., automate issuance of ticket after detecting a violator, enable online payment, etc.) Project summary Project ID, new projects likely won't have this; existing projects willABC123Project ID "Non-discretionary" for projects that are required (e.g. legislatively mandated; "discretionary" for those that aren't required DiscretionaryCategory A field that is no longer available to edit; ignore this fieldIgnore (it will say ERP/COTS)Implementation type Year the project is scheduled to complete2017Proposed completion year Members who will contribute either in completion of modules or review (e.g. SCIO, project advisor, other team members) Steve Goliger_CapAdv (read only), [Your SCIO] Users for contribution "New" for projects that didn't receive capital funding the prior year; "existing" for those that did NewProject type Most commonly used name for the projectTraining red light project_FY16_[yourlastname] Project name The year for which you are requesting funds2016FY submission year Click on “Save and continue to benefits”

3. 2 Confidential and Proprietary Increase in revenues: revenues from new services or products Financial benefits The financial benefits section is where you identify benefits that will impact the Commonwealth’s budget (e.g. reduced Mass IT hardware costs) New revenue from collecting tickets for red-light violators Short, one-line description of the benefitBenefit description Automated ticket collection will catch more violators Short, one-line explanation of why the project captures this benefitRationale No"Yes" for benefits that will be realized in one specific year only, "No" for benefits that will be realized across multiple years Is this a one-time benefit? 4,500,000 The highest value the benefit will reach in any year Peak annual benefit 2016The first year the benefit is realized (may be in the past for existing projects) Start year ContinuousThe last year the benefit is realizedStop year Choose your own distributionHow much of the benefit is realized per yearBenefit distribution We will not have to hire two new patrol officers Short, one-line description of the benefitBenefit description Driving behavior will improve, requiring fewer patrollers Short, one-line explanation of why the project captures this benefitRationale Yes"Yes" for benefits that will be realized in one specific year only, "No" for benefits will be realized across multiple years Is this a one-time benefit? 200,000The highest value the benefit will reach in any yearPeak annual benefit 2017The year the benefit is realizedYear benefit is realized IndirectDirect benefits are realized within the budget (e.g. purchased less paper than expected); indirect benefits are those that aren't realized from the projected budget (e.g. FTEs that are redeployed) Direct or indirect Yes"Yes" if benefits are likely realized over time (e.g. long term contracts); "No" if realized immediately (e.g. lower price of competitive bid) Cost avoidance Reduction in non-IT costs: reduction in labor costs PurposeData to enter during trainingField name Click on “Save and continue to non-financial benefits”

4. 3 Confidential and Proprietary Non-financial benefits The non-financial benefits module is where you identify benefits that the Commonwealth’s budget won’t realized (e.g. time saved to citizens) Benefit descriptionSave some citizens 10-15min of time by letting them tickets pay online Short, one-line description of the benefit Slider scale1: Minor time savingsThe type of impact, this will be specific to the benefit (e.g. time saved per person per year) Multiplier10,000The size of the impact (e.g. # citizens per year) Start year2016The first year the benefit is realized (may be in the past for existing projects) Benefit descriptionChoose your own distributionHow much of the benefit is realized per year Benefit descriptionWe can reduce traffic accidents by reducing red-light violations Short, one-line description of the benefit Slider scaleProperty damage without injuryThe type of impact, this will be specific to the benefit (e.g. time saved per person per year) Multiplier100The size of the impact (e.g. # citizens per year) Start year2016The first year the benefit is realized (may be in the past for existing projects) Stop yearContinuousThe last year the benefit is realized Benefit descriptionChoose your own distributionHow much of the benefit is realized per year Are there metrics in place? No"Yes" if the metric is currently tracked CommentsHow many people who got in accidents would have stopped if there was a red light camera Write what your ideal statistic would be Stop yearContinuousThe last year the benefit is realized Are there metrics in place? Yes"Yes" if the metric is currently tracked Commonwealth residents benefit: Time saved Commonwealth residents benefit: Public safety, prevention of accidents (e.g. traffic accidents) PurposeData to enter during trainingField name Click on “Save and continue to benefits summary”

5. 4 Confidential and Proprietary Project cost estimate questionnaire The questionnaire allows CASE to produce cost estimates, which you can compare with your own estimates. How many self-service users? 0 How many standard users? 100 How many super users?20 QuestionData to enter during training User information Total one-time software licensing costs $500,000 Estimated total labor that will be external labor 50 How many people will use the system for less than 5% of their own time? How many people will use it as a significant amount of their time (5-25%?) How many people will use the system as a significant amount of their time? (over 25%) Explanation How much will it cost to buy everyone access to the system? How much of the project’s total labor costs will be used on outside labor (e.g. consultants) Explanation QuestionData to enter during training Licensing and labor costs Project complexity assessment Includes a list of 10 questions about the project. Pick any random choices for the purpose of this exercise Click on “Save and continue to total one time investment”

6. 5 Confidential and Proprietary One-time and ongoing costs Choose any cost and click on CASE’s best estimate, by analogy, and bottom up Fill in the fields for each to see how the cost is the average of the three estimates Remember to click on “Cost distribution” to allocate your costs across multiple years Choose a confidence level near the bottom of the module Click save and continue to the steady state cost module Repeat the above for a steady- state cost and its distribution Complete the following steps

7. 6 Confidential and Proprietary Funding screens Review the funding object codes Use any two object codes to input funding information; repeat on subsequent funding screens (3 total) Complete the following steps

8. 7 Confidential and Proprietary Likelihood of success Read through a few likelihood of success questions Complete 2-3 criteria Click on “Save and continue to submit” Complete the following steps

9. 8 Confidential and Proprietary Submit for review Scan the document upload features Confirm your SCIO and project advisor are added to the project Click on “Submit for internal review” (you should get an error telling you to complete LOS) The SCIO then reviews all information, adds the director of capital planning, and clicks “lock for editing and submit funding request” Complete the following steps