3. CHAPTER SIXTEEN THE PURCHASES JOURNAL

4. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-3 1. Record purchases of merchandise on credit in a purchases journal. 2. Total, prove, and rule the purchases journal. 3.Post from the purchases journal. THE PURCHASES JOURNAL Chapter Outcomes:

5. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-4 Recording Transactions in the Purchases Journal This special journal is used to record only purchases of merchandise on credit.

6. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-5 Advantages to using the Purchases Journal All entries for purchases of merchandise on credit are grouped in one place. Important facts about each transaction are written on a single line

7. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-6 Advantages to using the Purchases Journal (continued) There is no need to enter account titles or to write a long explanation for each transaction. The purchases journal allows for great division of labor -- one person can be put in charge of entering purchases.

8. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-7 Posting From the Purchases Journal Posting is simplified using the purchases journal. Money columns are pencil-footed and the totals are posted to the appropriate accounts.

9. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-8 Posting From the Purchases Journal (continued) The single posting to each account saves time and reduces the possibility of error.

10. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-9 Accounting Terminology Posting reference P Purchases journal

11. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-10 Chapter Summary The purchases journal is a special journal for recording purchases of merchandise on credit. The information about each transaction is taken from a purchase invoice and is entered on a single line of the purchases journal.

12. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-11 Chapter Summary (continued) The journal entry for each purchase shows the date the invoice was received, the supplier’s name, the invoice number, the invoice date, the credit terms, and the amount of the purchase.

13. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-12 Chapter Summary (continued) At the end of each month, the figures in the purchases journal are added. The column totals are posted as a debit to the Merchandise Purchases account, a debit to the Freight In account, and a credit to the Accounts Payable account.

14. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-13 Investigating on the Internet As a research assignment, access the Krispy Kreme Doughnuts ® web site and report those sources of information that might concern purchases of merchandise.

15. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-14 1. An advantage to the purchases journal is the division of labor. 2. Posting is simplified using a purchases journal. 3. The purchases journal is a special journal for recording purchases of supplies on credit. Topic Quiz Answer the following true/false questions: TRUE FALSE TRUE

16. McGraw-Hill/Irwin Accounting Fundamentals, 7/e © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. 16-15 (Return to Topic Quiz) 3. The purchases journal is a special journal for recording purchases of supplies on credit. FALSE Only purchases of merchandise for resale are recorded in the purchases journal, not supplies.