1. FTE SELF-REVIEW 2007-2008 SECONDARY SCHOOLS
Attendance Services
Ms. Mary Lee Snipes
Administrative Director
Ms. Yvette Senior-Stewart
Coordinator

2. FTE SELF-REVIEW 2007-08 Survey Dates Review Areas
Department Checklists
Guidelines to conduct an FTE Self-Review
Student Record Review
FTE Report
Self Review
Summary Memorandum

3. Survey Dates 07-08 Survey 2 October 8 – 12, 2007
Attendance Eligibility Window 9/ /12/07
07-08 Survey 3
February 4 – 8, 2008
Attendance Eligibility Window 1/ /8/08

4. REVIEW AREAS Self-Review will include the following areas:
FTE Materials
Attendance
Teachers Certification
Special Education (SPED)
English Language Learners (ELL)
Vocational On-The-Job Training

5. FTE MATERIALS CHECKLIST

6. FTE MATERIALS CHECKLIST
Final FTE Report(s)
Verification of Earned FTE
(Balanced with the School Funding Certification signed and dated by the principal)
School Funding Certifications
(Balanced with Verification of Earned FTE signed and Dated by the principal)
ESOL Techniques Roster
(Verified, signed and dated by teachers)

7. ATTENDANCE CHECKLIST

8. Eleven Day Eligibility Windows
ATTENDANCE CHECKLIST
Review attendance data during the eleven day window period for both surveys.
Eleven Day Eligibility Windows
October Survey 9/28/ /12/07
February Survey 1/24/ /8/08
Students are eligible to receive funding, if in membership one day during the eleven day window, if not withdrawn prior to the survey week.

9. ATTENDANCE CHECKLIST
Compare Teachers’ Official Daily School Attendance (ODSA), Daily Reason and ISIS attendance database for accurate reporting.
Daily Attendance Bulletins
Substitute Rosters signed and dated by person who takes attendance
Principal’s Report on Attendance

10. ATTENDANCE WORKSHEET OK X

11. ATTENDANCE RESOURCES Attendance Review Form
Student Attendance Reporting Procedures Grades Pk-12 Handbook

12. ATTENDANCE RESOURCES Electronic Gradebook

13. COMMON ATTENDANCE FINDINGS
Student funded for the survey, but did not meet attendance eligibility (i.e., DNE, withdrawn prior to survey)

14. TEACHER CERTIFICATION

15. TEACHERS’ CERTIFICATION CHECKLIST
Verify all teachers are certified in their assigned subject areas.
Copy of state license for the following positions:
Audiologist (either certificated or licensure)
Physical Therapist
Speech and language Pathologist (either certificated or licensure)
Occupational Therapist

16. TEACHERS’ CERTIFICATION CHECKLIST
Statement of Eligibility in the assigned subject area
Review META requirements to ensure coursework is completed within the required timelines.
Documentation (College transcripts or completed in-services) of required coursework for in-field designation
Language Proficiency Test

17. TEACHERS’ CERTIFICATION CHECKLIST
Out-of-Field teaching assignments must be approved by the board by submitting one of the following waiver forms:
FM-5783 (ESOL) – Agreement
FM-5784 Agreement for teachers Accepting Out-of-Field Assignments

18. MASTER SCHEDULE EDIT REPORT
Verify each teacher is certified in their assigned subject area
Each line # identifies a program (i.e. 300 = Vocational, 130 = ESOL, etc.)
Each line # identifies a program (i.e. 300 = Vocational, 130 = ESOL, etc.)

19. CERTIFICATION RESOURCES
Florida Course Code Directory and Instructional Personnel Assignments
Procedures for Monitoring Teachers’ Certification
For additional information, please contact Ms. Charlene Burks at

20. COMMON CERTIFICATION FINDINGS
Out-of-Field teacher did not have a board approved waiver.
Parent did not receive teacher out-of-field letter
Missing copies of teachers’ certification and therapists’ licenses.

21. SPECIAL EDUCATION (SPED) CHECKLIST

22. SPECIAL EDUCATION (SPED) CHECKLIST
Notification of Meeting FM-4851
Individual Educational Plan (IEP) FM-4953
Matrix of Services FM-5582
The Informed Notice of Proposal or Refusal to Change Evaluation Identification, Educational Placement, or Free Appropriate Public Education (FAPE), FM-4877

23. DIVISION OF SPECIAL EDUCATION (SPED) STANDARDS RECORD REVIEW FM-7069

24. SPED FORMS AND CHECKLIST
Policies and Procedures for SPED Addendum /2007
SPED FORMS

25. SPED FORMS AND CHECKLIST
Matrix of Services Handbook, 2004 Revised Edition, Florida Department of Education
Matrix of Services Form

26. Common SPED (ESE) Finding
Missing documents (IEP, Notification of Meetings form, Matrix of Services form, etc.)
Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)
Student funded on an incorrect FTE Domain Rating line number (111, 112, 113, 254, and 255)

27. Common SPED (ESE) Finding
Matrix of Services was incomplete, missing or added incorrectly.

28. ADVANCED ACADEMIC (GIFTED)

29. ADVANCE ACADEMICS CHECKLIST
Notification of Meeting FM-4851
Gifted Student Educational Plan (EP) FM-6329
Gifted Student Educational General Educational Teacher’s Statement FM-6865

30. GIFTED SECONDARY PRE-AUDIT CHECKLIST
The checklist is accessible on the Advanced Academic website:

31. COMMON ADVANCED ACADEMICS FINDINGS
Missing documents (EP, Notification of Meetings form, General Education Teachers Statement, etc.)
Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)

32. ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)

33. English Speakers of Other Languages (ESOL)
Home Language Survey FM-5196
Parent/Guardian Notification Letter
Elementary FM-6576
Secondary FM-6577
Individual Student LEP Plan
Elementary FM-4649
Secondary FM-4650

34. English Speakers of Other Languages (ESOL)
Copy of student’s schedule
Testing instrument

35. END OF YEAR BILINGUAL PROCEDURES CHECKLIST – SECONDARY SCHOOLS
Click the “document” link to access the page

36. ESOL CHECKLIST AND RESOURCES
ELL website from the DOE
District LEP Plan
ESOL - New Codes Presentation
Individual Student LEP Student Plans
Meta Training Requirement
WLEP

37. COMMON ELL FINDINGS
Missing documents (Home Language Survey Form, Notification Letter Parents, LEP Plan)
Incomplete documents (Missing dates, signatures, Tests, LEP Committee information, LEP Plan)

38. STUDENT RECORD REVIEW
Compare the reported information from your FTE report listed in the Special Program, ESOL Rosters, and OJT student listing with students’ documents.

39. STUDENT RECORD REVIEW
Submit DECO amendments for corrective transmission to Attendance Services

40. SECONDARY FTE SPECIAL PROGRAM ROSTER

41. FUNDED STUDENTS; ESE LISTING
Verify students’ program Line #
What is the issue?

42. Ensure student’s Domain Rating and program line # is correct
Verify student’s Matrix of Services is correctly totaled with accurate consideration points
Verify in the IEP if the student is either consultative and logs are available
Verify student’s services, hours, exceptionality and IEP documentation

43. FTE ESOL PROGRAM ROSTER

44. What is the issue here?
Ensure students are eligible for the ESOL program and receive the correct services and hours

45. ON-THE-JOB TRAING PROGRAM

46. ON-THE-JOB TRAINING CHECKLIST
Job Training Attendance Record FM- 5248
Job Search Record Log FM-5888
Job Training Attendance Record Receipt FM-5889
OJT Teacher’s Class Roster

47. MASTER SCHEDULE EDIT REPORT
OJT student samples are selected from seq/sec class list

48. ON-THE-JOB TRAINING RESOURCES AND CHECKLISTS
Cooperative Education Teachers handbook and review forms are accessible at the following link:

49. COMMON ON-THE-JOB TRAINING FINDINGS
Missing OJT time cards
Incomplete OJT time cards
OJT time cards not signed by either student, employer, or teacher
Missing Job Search Record Log
Student not employed
Work hours were less than 15 hours per week

50. FTE REPORT AND REVIEW AREAS
All findings from your FTE Self-Review must be immediately corrected.
As appropriate, DECO adjustment must be submitted to attendance Services

51. DECO/ATTENDANCE FORMS
Student DECO Amendment Form (FM-5502)
Student DECO Amendment Special Program (ESE, ESOL, Vocational) FM-7191
Teachers Course DECO Amendment (FM-5503)
Teachers Course DECO Out-of-Field Amendment (FM-5673)
These forms are available on the internet at

52. DECO/ATTENDANCE FORM Attendance Correction Form (FM-5556)
This form is available on the internet at

53. FTE SELF REVIEW FINDINGS AND DUE DATES
Compile the results from your FTE Self Review and submit findings on the form accessible on the FTE website by the required date:

54. SUMMARY OF FINDING MEMORANDUM

55. FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES
Meeting Dates
Self Review
Memo Due Date
Mon., May 5, 08
Tues., May 13, 08
Tues., May 6, 08
Wed., May 14, 08
Wed., May 7, 08
Thurs., May 15, 08
Thurs., May 8, 08
Fri., May 16, 08
Mon., May 12, 08
Wed., May 21, 08
Thurs., May 22, 08
Fri., May 23, 08

56. FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES
Meeting Dates
Self Review
Memo Due Date
Thurs., May 15, 08
Tues., May 27, 08
Mon., May 19, 08
Thurs., May 29, 08
Tues., May 20, 08
Fri., May 30, 08

57. ATTENDANCE SERVICES
Additional information can be obtained from the Division of Attendance Services, FTE office. Below are contact numbers to address your questions and concerns.
Ms. Mary Lee Snipes,
Administrative Director (305)
Ms. Yvette Senior-Stewart,
Coordinator
FTE Specialists (305)
Ms. Cynthia Johnson Ext. 2406
Ms. Betsy Nadal-McCray Ext. 2402
Ms. Pamela Sturrup Ext. 2405
Ms. Mariana Vega Ext. 2401