1. Resource Pack NEBOSH International General Certificate
Ian Harries CMIOSH
© 2013 Ian Harries. All rights reserved. No part of this material may be reprinted or reproduced or utilised in any form or by any electronic, mechanical or other means, now known or hereafter invented, including photocopying and recording, or in any storage retrieval system without permission in writing from the publishers.

2. NEBOSH International General Certificate
in Occupational Safety and Health
IGC1.2
Health and Safety Management Systems 1: Policy
Chapter 2

3. Unit contents Learning outcomes
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Unit contents
Learning outcomes
The key elements of a health and safety management system
(c) Providence Training Limited

4. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Learning outcomes
Outline the key elements of a health and safety management system
Explain the purpose and importance of setting policy for health and safety
Describe the key features and appropriate content of an effective health and safety policy.
(c) Providence Training Limited

5. Key elements of a health and safety management system
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements of a health and safety management system
(c) Providence Training Limited

6. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Group discussion
ILO-OSH 2001
OHSAS 18001
Key elements of all H&S management systems
Auditing & Improvement
HSG 65
All recognized occupational health and safety management systems follow the same basic and common elements:
A planning phase
A performance phase
A performance assessment phase
A performance improvement phase
(c) Providence Training Limited

7. Key elements Setting policy Communication Active monitoring Review
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Group discussion
ILO-OSH 2001
OHSAS 18001
Key elements of all H&S management systems
Auditing & Improvement
HSG 65
Planning phase
Performance phase
Assessment phase
Improvement phase
Setting policy
Communication
Active monitoring
Review
Organizing
Employee participation
Reactive monitoring
Continual improvement
Identification & assessment
Acceptance monitoring
Procedures
(c) Providence Training Limited

8. Key elements Common basis for HSG 65, OHSAS 18001 and ILO-OSH 2001 Do:
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
Common basis for HSG 65, OHSAS and ILO-OSH 2001
Do:
Implement plans to achieve objectives and standards
Plan:
Establish standards for health and safety management based on risk assessment and legal requirements
Act
Review against objectives and standards and take appropriate action
Check:
Measure progress with plans and compliance with standards
Plan
Act Do
Check
(c) Providence Training Limited

9. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
HSG 65 is published in the UK by the Health & Safety Executive (HSE) as a guide to successful health and safety management.
The guide is more concerned with continual improvement than the attainment of minimum health and safety standards.
This framework is used by HSE Inspectors when auditing the health and safety management arrangements of employers.
(c) Providence Training Limited

10. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
POLICY
Review
Review of performance – actual vs. planned taking into account relevant experiences and applying lessons learnt
Audit:
Planned assessment of arrangements to ensure they are effective, suitable and meet any legal requirements as well as in-house standards
Plan and Implement:
Establish, operate and maintain good systems to deliver the policy’s aims and objectives effectively
Measure:
Measure performance against agreed standards to reveal where improvement is needed also praise instances of good working practice, compliance with procedures, etc.
Organize:
Put in a structure and arrangements to deliver the policy effectively
Policy:
Set a clear direction, aims and objectives for the organization to follow
ORGANIZE
PLAN & IMPLEMENT
MEASURE PERFORMANCE
REVIEW
(c) Providence Training Limited

11. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
OHSAS is an internationally recognized accredited standard for occupational health and safety management.
The standard is similar in structure to ILO-OSH 2001, with the main exception that it is only awarded to organizations following a successful audit by an awarding institution.
(c) Providence Training Limited

12. Key elements POLICY PLANNING IMPLEMENTATION & OPERATION
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
POLICY
Appropriate to the nature and scale of organizational risks
Commitment to the prevention of injury and continual improvement
Commitment to at least comply with legal requirements
Provides a framework for setting and reviewing occupational standards
Communicated
Is reviewed periodically
On-going hazard identification, risk assessment and establishment of necessary control measures.
Results of risk assessments considered when determining risk control measures.
Results documented and kept up-to-date.
Establish, implement and maintain a procedure for identifying and accessing legal and other OH&S requirements.
Establish, implement and maintain OH&S objectives which must be measureable.
Provide adequate resources
Define roles, responsibilities and accountabilities.
Appoint a senior manager with specific OH&S responsibilities.
Competent persons in place.
Effective internal communication structures.
Procedures for employee consultation.
Appropriate level of documentation.
Appropriate operational controls – purchasing, emergencies, etc.
Procedures to monitor and measure OH&S performance.
Procedures for evaluating legal etc. compliance.
Procedures to record, investigate and analyse accidents.
Procedures for dealing with actual or potential non-conformity including taking corrective action.
Records demonstrating compliance with the management system &
Internal audit programme.
Results of internal audits and evaluations of compliance
Results of consultation
Communications from external parties (including complaints)
OH&S performance
How well objectives have been met
Status of investigations and corrective actions
Follow up from previous reviews
Recommendations for improvement
PLANNING
IMPLEMENTATION & OPERATION
CHECKING & CORRECTIVE ACTION
MANAGEMENT REVIEW
(c) Providence Training Limited

13. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
ILO-OSH 2001 is a guideline offering a recommended occupational health and safety management framework.
There are main common elements with the UK’s HSG 65 and OHSAS 18001; the framework is not legally binding on ILO member states and does not seek to replace national laws, regulations or standards.
To be successful the ILO recognizes that there must be a national policy on health and safety and occupational health and safety management systems in place.
(c) Providence Training Limited

14. Key elements POLICY POLICY ORGANIZING PLANNING & IMPLEMENTATION
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
Arrangements introduced and maintained for any preventative and/or corrective actions in relation to performance monitoring, audits and management reviews.
Arrangements in place for continued improvement of the management system.
Development of a plan following an initial review of any existing health and safety system.
Plan to remedy any deficiencies.
Support compliance with national legislation and require continual improvement.
Contain measureable and realistic objectives.
Hazard identification and risk assessment.
Establish, implement and monitor procedures.
POLICY
POLICY
Performed by competent and trained personnel at agreed intervals.
Cover:
Elements of the management system.
Employee participation and consultation.
National legislation compliance.
Meeting objectives.
Setting of responsibilities, accountability, competence, training and communication.
Effective supervision to ensure protection of workers
Establishment of prevention and health promotion programmes.
Worker access to records, monitoring documents, etc.
Health and safety training available to all employees.
Emphasis on the health and welfare of workers.
Recommendations concerning investigation of work- related accidents, injuries, ill-health, disease and incidents.
More emphasis on employee participation
Employees and safety representatives to have sufficient time and resources to allow effective participation.
Formation of a health and safety committee.
Occupational health and safety should be compatible or integrated with the organization’s other management systems
ORGANIZING
PLANNING & IMPLEMENTATION
EVALUATION
ACTION FOR IMPROVEMENT
(c) Providence Training Limited

15. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
ILO-OSH 2001
OHSAS 18001
HSG 65
Group discussion
Key elements of all H&S management systems
Auditing and Improvement
Auditing should establish how effective the following three components of the health and safety management are in reality: 
1 Management organization and arrangements
2 Identification and implementation of risk control measures
3 Workplace precautions and control measures.
(c) Providence Training Limited

16. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing and Improvement
Group discussion
To be effective improvement does not need to be expensive or complex but can benefit organization:
By decreasing the rate of injuries, ill health and damage
By a possible reduction in the resources required to maintain the system
By accepting high standards and improvement in the health and safety culture
With overall improvements in the management system itself.
(c) Providence Training Limited

17. NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key elements
Key elements of all H&S management systems
HSG 65
OHSAS 18001
ILO-OSH 2001
Auditing & Improvement
Group discussion
1 What are the main elements of an occupational health and safety management system?
(c) Providence Training Limited

18. Key features and content of a health and safety policy

19. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
Key features and content
ILO-OSH 2001 identifies that the employer, in consultation with the workforce and their representatives, should set out in writing a health and safety policy:
Specific to the organization and appropriate to its size and activities
Concise, clearly written, dated and made effective by the signature of the most senior accountable person
Communicated and readily accessible to all persons at their place of work
Reviewed for continuing suitability
Made available to relevant external interested parties.
(c) Providence Training Limited

20. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The ILO further recommends:
Protecting the safety and health of all members of the organization by preventing work-related injuries, ill health, disease and incidents
Complying with relevant occupational health and safety national laws and regulations, voluntary programmes, etc.
Ensuring that workers and their representatives are consulted and encouraged to participate actively in all areas of occupational health and safety management
Continual improvement in the performance.
(c) Providence Training Limited

21. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The statement of intent should set out in clear and simple language the commitment of the organization to meeting its obligations for managing the health and safety risks arising from its normal operations.
This should include:
A commitment to the effective management of health and safety risks arising from the normal operations of the organization
(c) Providence Training Limited

22. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The aims and objectives should be set and agreed by the health and safety committee, following consultation with safety representatives
It should be signed by the most senior accountable person to signal senior management commitment to effectively managing health and safety.
(c) Providence Training Limited

23. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
What
Who
How
Statement of intent
Organization
Arrangements
What the organization is aiming to achieve in relation managing health and safety
Who has general and specific roles & functions in relation to managing health and safety
The measures in place to manage general and specific aspects of the organization’s health and safety
(c) Providence Training Limited

24. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The policy should include the following:
The name or job title of the senior accountable person in the organization who is responsible for health and safety
The name of the Health and Safety Adviser, any safety representatives and others who have specific roles and responsibilities for health and safety
(c) Providence Training Limited

25. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The commitment to employee consultation e.g. using a safety committee, recognition of safety representatives 
Identify the relevant health and safety, welfare and environmental issues relating to the organization's activities
A commitment to risk assessment, emergency procedures, health surveillance and employment of competent persons
Duties towards non-employees, e.g. contractors, visitors, members of the public
(c) Providence Training Limited

26. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
Reference to specific policies of the organization e.g. smoking, violence to staff etc.
Duties of employees
Specific performance targets for the immediate and long-term future
The aims and objectives should be set and agreed by the health and safety committee, following consultation with safety representatives.
(c) Providence Training Limited

27. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
Common health and safety performance targets:
A specific reduction in the number of accidents, incidents and cases of work-related illness
A reduction in the level of sickness absence
A specific increase in the number of minor accidents and near miss incidents
A reduction in the number of civil claims
No enforcement notices from the relevant ‘Enforcement Agency’
A specific improvement in health and safety audit scores
Achievement of a nationally recognised health and safety management system (e.g. OHSAS 18001).
(c) Providence Training Limited

28. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The setting of health and safety performance standards is an important aspect of the statement of intent, because:
They indicate that there is management commitment to improve health and safety performance
They motivate the workforce with goals
They provide evidence during the monitoring, review and auditing of phases of a safety management system.
(c) Providence Training Limited

29. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The organization section of the policy should define the names and duties of the people within the organization who are responsible for the development and communication to the workplace of the health and safety policy.
Two key personnel to be identified are:
the most senior accountable person for managing occupational health and safety and
the Health & Safety Competent Person.
(c) Providence Training Limited

30. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
Managers (e.g. directors, departmental managers, supervisors etc.) with delegated health & safety responsibilities
Competent persons (e.g. occupational nurse, first aiders, fire marshals, in-house inspection/testing personnel, etc.)
Safety representatives.
(c) Providence Training Limited

31. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
(c) Providence Training Limited

32. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
This section of the policy will outline the arrangements in place within the organization for meeting any specific hazards, legal requirements, etc.
This will include health and safety rules and procedures and the provision of facilities, such as a first aid room and wash rooms.
(c) Providence Training Limited

33. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
For evaluating and managing risks arising from workplaces, hazardous substances, activities, fire, etc.
Health and safety inspection and audit procedures
Accident and illness reporting and investigation procedure, emergency procedures, first aid
Employee health and safety responsibilities
Control of hazardous substances, manual handling, noise, vibration, etc.
(c) Providence Training Limited

34. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
Electricity and electrical equipment (maintenance and testing)
Machinery safety (including safe systems of work), lifting and pressure equipment permits to work procedures
Procedures for contractors and visitors
Catering and food hygiene procedures
Terms of reference and constitution of the safety committee (where appropriate).
(c) Providence Training Limited

35. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
Specific arrangements
Accident investigation and reporting
Health and safety training and information
Health and safety monitoring and audit
Health surveillance
Monitoring of plant and equipment and its maintenance
Liaison with external agencies.
(c) Providence Training Limited

36. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
The best control systems will deteriorate over time, or become obsolete as a result of change, new processes, etc.
Therefore it makes sense to periodically review the policy to ensure it remains effective, measure the aims and objectives and update the organizational and arrangement sections as necessary.
When and why should an organization review its health and safety policy?
(c) Providence Training Limited

37. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
Annually as part of a formal review cycle, and following:
A change in the health and safety responsible person and/or health and safety competent person
Changes in management affecting delegated responsibilities
Changes in workplace arrangements, facilities, or the introduction of new processes
Introduction of new legislation introducing new duties or responsibilities
A prosecution or issuing of an enforcement notice.
(c) Providence Training Limited

38. Key features and content
NGC1 Management of Health & Safety
NGC1.1 Foundations in Health and Safety
Key features and content
Review
ILO
recommendations
Group discussion
Organization
Arrangements
Statement of intent
1 a What is the general content of the three sections of a health and safety policy?
b Why should the most senior person in an organization sign the health and safety policy?
2 What should be covered in the arrangements section of a health and safety policy?
3 Under what circumstances should a health and safety policy be reviewed?
(c) Providence Training Limited