1. Tendering in Poland

2. INTRODUCTION Company Setup Tendering Project Delivery

3. COMPANY SETUP Can be Irish or Polish Registered to Partake in Public Tenders Critical Issue – Utilising Company References & Resources  JV with Parent Company  New law requires only Letter of Permission VAT Number  Possible to Operate without  Easier to Operate with oSub-Consultants charge VAT  Accountants can advise on process

4. COMPANY DOCUMENTATION Certificate of Incorporation CRO Company Printout Company Memorandum & Articles of Association Tax Clearance Certificate Declaration on Oath Directors Eligibility Letters Tax Clearance Certificate Letter Change of Registered Name / Address Certificates – (If Relevant)

5. PREPARATION OF COMPANY DOCUMENTS Stamped and signed by a Solicitor Copies of the original must be stamped as  True Copies of the Original  Signed by a Solicitor Company statements should be printed on company headed paper and signed by two directors Apostilled in the department of Foreign Affairs  Except Company Statements DoF will not Apostille any document that does not have the Solicitors Signature on it  Solicitors stamp on its own will not suffice All documents must have Polish translation Copies of all documents are submitted in tenders  originals, with solicitor signatures and Apostilles, must be available for inspection

6. PROJECT SPECIFIC TENDER DOCUMENTS Documents to be in Place  Insurance Certificates  Bank Reference Letter confirming credit amount required by tender  Power of Attorney Letter  Signed by two directors  Tender Specific  Project Reference Letters  List of Licensed (Chartered) personnel proposed for specific duties required by tender

7. PROJECT REFERENCE LETTERS Reference Projects - completed within the last 3 years Signed Client Reference Letter  As detailed as possible In general references should include:  Dates – to the nearest month of completion of each stage of the project  Measurements – Areas of Buildings, Lengths of Roads, Capacity of Treatment Plants etc  Detailed list of services carried out by company  Brief Description of project

8. LICENCED versus CHARTERED ENGINEERS Possible to obtain temporary Polish Licences for Irish Chartered Engineers  ‘Transborder’ Licence o Project & Region Specific Documents Required  Copy of last page of Passport  Copy of Irish Chartership Certificate  Copies of Educational Qualification Certificates o Masters Degree makes process easier  Company letter confirming personnel employment (Signed by one Director)  Power of Attorney appointing proxy  Statement of Workload  Application to relevant chamber

9. DIFFERENCES IN TENDERING; Ireland v. Poland Single stage process (generally) Deposit’s required for each tender and vary in size Tender Selection Criteria is usually awarded on 100% price Generally there are only minimum requirement standards with no quality marking Preparation of bids is a lot less cumbersome & time consuming Initial tender ranking generally available on the day of submission Protest Period  Opportunity to check other companies documentation for errors, and omissions o Both Technical & Legal

10. THINGS TO WATCH No standard contract  Legal Advice Recommended Read in detail  Penalties o Check the rate as they will be applied, by law  Risk Transfer  Project Timescales – Sometimes Unachievable o When likely to be appointed o Extensions due to delays outside your control are not always granted  Project Documentation provided may be in a different format than expected / used to  Change of Scope – Doesn't Happen

11. PROJECT DELIVERY (1) Map for Design Purposes  Legal Document Confirm Design Guidelines & Conditions  Client, Client Technical Departments, Utility Companies, ZUD House owner Consents etc Permits Required & timeline  EIS, Planning, Construction Design to be Checked & Approved by ‘Licenced’ Engineer

12. PROJECT DELIVERY (2) Paper Trail  Hard copy not email Technical Translations  no ambiguity Format of documents,  A4 booklets Level of detail required Logistics of delivery

13. BEST OF LUCK Happy to answer questions Assist where we can Wish everyone best of luck with future ventures