1. PLAN YOUR WORK AND WORK YOUR PLAN Bill Davis’s six project and time management tips

2. AGENDA Welcome ! Asset Utilization Project Management and It’s Benefits Introducing the Six Steps A Quick Look at Each Step Time Management Tips Websites to Engage

3. THE SIX STEPS FOR PROJECT MANAGEMENT #1 - Purpose Goals, Objectives and Scope #2 - Participants and Stakeholders #3 - Plan of Action – Timeline #4 - Controls – Checkpoints, Process and Obtaining Resources #5 - Communication Plan #6 - Debrief and Evaluation at The Project End

4. 1 Purpose, Mapping and Clarity and Alignment PURPOSE, GOALS OBJECTIVES & SCOPE Group Assessment – It is an inclusive process!

5. Selection Communication PARTICIPANTS AND STAKEHOLDERS Asset utilization Assessment 2

6. Brainstorm Clarify objectives PLAN OF ACTION AND TIMELINE Communicate Monitor Record and Control Manage and Plan Time Be Flexible 3

7. CONTROLS Establishing checkpoints, control mechanisms and obtaining resources The Four Steps on Control Interim deadlines and checkpoints Review and update Know when to let a project go or when to start over - Standards - Measure - Compare - Decide 4

8. COMMUNICATION Communication – how Will Your Team Member and Stakeholders Communicate? Communicate with team members and stakeholders Meet regularly to check on project status and pro gress Keep people informed by issuing progress reports Ensure a positive, open atmosphere Monitor performance and catch problems early on Be clear on accountability and responsibility 5

9. DEBRIEF AND EVALUATION Share notes of lessons learned with group members. - Discuss what worked well and what didn’t. - Discuss what everyone learned from the group’s mistakes. Define the project and all of its significant activities and tasks. Develop the relationships among the activities. Draw the network connecting all of the activities. Compute the critical path (longest time) through the network. Use the network to help plan, schedule, monitor, and control the project. 6

10. TIME MANAGEMENT STRATEGIES AND TIME WASTERS Time Management Strategies The process of taking on objectives. Estimating the time and resources to accomplish each objective. Disciplining yourself to stay focused on the objectives. Typical Time Wasters Procrastination Disorganization Perfectionism Visitors and interruptions Telephone, voice-mail, email, internet Daydreaming and distractions Lack of focus or interest Doing too many tasks at once Accepting too much work Paperwork and administrative tasks Poorly planned meetings Lack of necessary resources Failure to use technology

11. TIME MANAGEMENT TIPS Balance all of your roles in life Plan for time-specific activities and non-time specific activities. Find your optimal working time. Prioritize tasks by level of importance. Organize Delegate

12. THANK YOU FUTURE LEARNING Website To Engage: Project Management Skills – Mind Tools Management: http://www.mindtools.com/pages/main/newMN_PPM.htm Mind Tools Management: Short Quiz – How Good Are Your Project Management Skills? http://www.mindtools.com/pages/article/newPPM_60.htm