2. © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Teacher In-Service

3. Parts of the PowerPoint Window 2 Quick Access Toolbar Slides and Outline Pane View Buttons Status Bar Title Bar Notes Page Slide Pane Ribbon Tabs

4. Creating a Presentation Begin your PowerPoint presentation with one of these:  Blank presentation –Plain background with simple text treatments and minimal color use.  Theme –A background design with uniform colors and font styles, and placeholder positioning for a unified and professional appearance.  Template –A theme that also includes sample content to guide in developing a presentation. 3

5. Change Slide Layouts To change a slide’s layout:  From the Home tab, in the Slides group, click the list arrow on the Layout button  Click the slide layout thumbnail 4 Slide Layouts

6. Inserting New Slides  To Insert Slides: –Home Tab, Click the New Slide button in the Slides group –Press Ctrl + M –When a placeholder is selected, press Ctrl + Enter one or more times until a new slide appears 5

7. Embed a Video in PowerPoint (PPT)  Copy and paste (Ctrl + C) the URL from YouTube into MS Word  Edit the URL: –Select and delete “ watch? ” –Select and replace the “ = “ with a forward slash “ / ”  To play the video automatically: –Add the “ &autoplay=1 ” at the end of the URL 6

8. Embedding Video’s (Continued)  Open PowerPoint –File, Options, Customize the Ribbon –  Click the check box to select Developer, Click OK This checkbox is on the 2 nd column on the right-hand side of screen This adds the Developer tab to your ribbon  Click the Developer Tab – Click the More controls button –Scroll down and Click Shockwave Flash Object ( they are listed in alphabetical order)  Mouse will change to a cross hatch pointer + click and drag to create a placeholder in your PPT 7

9. Embedding Video’s (Continued )  Click back in your document to copy the edited URL  Right-click the white box in your PPT –Choose Properties –Click on the blank line next to Movie, and paste (Ctrl + V) your edited link on the line –Close  Change to Slide Show View to play your video 8

10. Embedded YouTube Videos 9 Movie AutoPlay Movie NOT AutoPlay

11. Text Boxes  Until now you have worked with text placeholders that appear automatically when you insert a new slide  You can create text boxes by clicking the Text Box button –Click the Insert tab, click the Text Box button –Place the pointer and click to place your Text Box and type your text –You can format, rotate, add animations and move the text box 10 This is a text box This is a text box

12. Cut, Copy, Paste and Duplicate  You can cut, copy, paste, and duplicate text or objects: –Use cut, copy and paste buttons from the Clipboard group on the Home tab –Cut – Click the Cut button, Ctrl + X, or use the short-cut (right-click) –Copy – Click the Copy button, Ctrl + C, or use the short-cut –Paste – Click the Paste button, Ctrl + V, or use the short-cut –Duplicate – Ctrl + D, to duplicate an object –Clipboard – click the Clipboard launcher button 11

13. Select a Design Theme  To add visual interest you can add or change a design theme  Click the Design tab, roll your mouse over the theme thumb nails, you can expand the available themes by clicking the more button  You can also change the theme colors, by clicking one the variants –Use “Live Preview” to view the theme colors by resting your mouse on a color variant 12

14. Adding Movement Effects  A slide transition is a movement effect that appears as slides change during a slide show  You can choose a checkerboard or fade pattern for example  They can be applied to all slides, selected slides, or all slides  Click the Transition tab, select from the thumbnails or click the more button for additional choices 13

15. Animation  When objects on a slide are selected, commands on the Animations tab enable you to add movement and other effects  There are four types of effects: –Entrance – controls how the object first appears –Emphasis – draw attention to an object that is already on a slide –Exit – controls how an object leaves or disappears from a slide –Motion path – Defines the line of travel that an object can follow as part of an animation effect 14

16. Parts of the Word Screen 15

17. Quick Access Toolbar  The Quick Access Toolbar contains frequently used commands.  Commands are available for all tabs on the Ribbon.  Three commands appear by default.  You can customize the Quick Access Toolbar to add frequently used buttons 16 Customize Quick Access Toolbar

18. Ribbon  The Ribbon consists of tabs and groups of related commands –The number of commands varies for each tab  ScreenTips identify screen elements –Point to a command to display a ScreenTip 17

19.  Click the File tab, Choose Open  Press [Ctrl] + [O]  Click a document link in the Recent Documents file listing 18 Open an Existing Document

20.  Display formatting marks by clicking the Show/Hide ¶ button  Formatting marks display on the screen but not in the printed document 19 Formatting Marks

21. Moving within a Document To MovePress Beginning of the lineHome End of the lineEnd Beginning of the documentCtrl + Home End of the documentCtrl + End Move one word to the rightCtrl + Move one word to the leftCtrl + 20 Keys to move the insertion point:

22. Select Text using the Keyboard 21 To SelectPress One character to the rightShift + One character to the leftShift + Beginning of a lineShift + Home End of the lineShift + End Entire documentCtrl + A

23. Undo and Redo Commands Undo Command  Use the Undo command to reverse an action  Click the Undo button on the Quick Access Toolbar  Press Ctrl + Z Redo Command  Use the Redo command to reverse the cancelled action  Click the Redo button on the Quick Access Toolbar  Press Ctrl + Y 22

24. Create an AutoCorrect Entry  Click the File tab, click Options, and click Proofing  Click AutoCorrect Options to open the AutoCorrect dialog box  Click the AutoCorrect tab  Key text in the Replace text box  Press Tab, and key text in the With box 23 A

25. Copy Paragraph Formatting  Select the text with the formatting to be copied  Click the Format Painter button on the Home tab, Clipboard group –Single click the Format painter button to copy formatting once –Double click the Format Painter button to copy formatting multiple times –Press the ESC key or click the Format Painter button to turn it off

26. Apply Line Spacing  Use the Line Spacing button  Use keyboard shortcuts –Ctrl + 1 – single spacing –Ctrl + 2 – double spacing –Ctrl + 5 – 1.5 line spacing  Open the Paragraph dialog box –Home tab, Paragraph group, click the paragraph launcher button

27. Change Case You can also change the case of characters using keyboard shortcuts and the Change Case button on the Ribbon  Keys: Shift + F3 (Toggle key)  Ribbon : Click the Change Case drop-down arrow on the ribbon, and select one of the following options: –Sentence case –lowercase –UPPERCASE –Capitalize Each Word –tOGGLE CASE 26

28. To Change Default Font and Font Size  To change the default paragraph spacing, and line spacing: –Click Launcher button from the Home tab, Font group or press Ctrl + D –Make your changes –Click the Set as Default button at the bottom of the dialog box 27

29. To Change Default Paragraph Formatting  Click Launcher button from the Home tab, Paragraph group –Make your changes –Click the Set as Default button at the bottom left-hand side of the dialog box 28

30.  Microsoft Excel is an electronic spreadsheet  Excel can be used: 1. To monitor and track information  Example: Student Grades 2. Make mathematical and scientific computations 3. Prepare easy-to-read reports and graphs 29

31. Quick Access toolbar Ribbon Name Box Horizontal scroll bar Formula bar Active cell Title bar Row headings Zoom slider and buttons Command tab Vertical scroll bar Tab scrolling buttons Status bar View switcher Worksheet tabs Column headings

32. PressTo Do This Ctrl + Home Move to the beginning of the worksheet, Cell A1 Ctrl + End Move to the last used cell in the worksheet Ctrl + G or F5Open the Go To dialog box TabMove to the next cell to the right Shift + TabMove to the previous cell (left)

33. The Zoom size controls how much you see on screen. You can set the size to be larger or smaller. Zoom control is located at the bottom right of the status bar. Zoom Slider Zoom OutZoom In

34. To change Column Width or Row Height:  Column Width and Row Height dialog boxes  Home Tab, Cells Group, Format  Drag a column/row border  A ScreenTip helps you size columns/rows when you drag a border  Autofit a column/row border  Widens the column/row to fit the longest entry or largest font 33

35.  Alt + Enter – Used to split a label onto two lines; also known as a line break  You may have to adjust the row height to see both lines 34 Alt + Enter

36.  A formula is an equation that performs a calculation and displays the formula results in the cell  The formula is visible in the formula bar  All formulas begin with an “ = ” equal sign as an identifier

37. Key or Symbol Operation ^Exponentiation *Multiplication /Division +Addition - Subtraction Order of Math Operations PEMDAS: Please Excuse My Dear Aunt Sally

38.  The SUM function adds columns or rows of values  It is used so often, there is a SUM button on the Home Command Tab and on the Formulas Command Tab  The AVERAGE function adds the values and divides by the number of values  It is widely used and is an option from the SUM button’s list arrow 37

39.  The syntax consists of the following: 1. An equal sign 2. Name of the function 3. Parentheses 4. Inside the parentheses you place arguments (separated by a colon)  An argument is what the function needs to complete its calculation, usually one or more values colon

40.  You can also use the copy and paste buttons to copy a formula  You can use the Fill handle to copy a formula  Use the fill handle to copy a formula or function  Point to the bottom right-hand corner when the mouse pointer changes from a block arrow to thin plus-sign (+) drag it to copy the formula or function 39

41.  By default, Excel prints the active sheet  You can print ALL sheets in a workbook by:  File, Print or Ctrl + P  Choose Print Entire Workbook from the Settings Group 40