3. AMBC HUMAN RESOURCES AND PAYROLL DOCUMENT FLOW Presented by: Trish House, Jayne Parker, Nancy Bremner, Itsue Pfund, and Sheryl Powell April 12, 2013

4. If OSCAR task is MANUAL-Create Job Forms and appropriate documents (all appointment types) ----------------------------------- If OSCAR task is via EPAF - Complete the task (only for students, graduate assistants and temps ) Scan appropriate documents via copy machine to AMBC-HR folder HR Forms Job Form Personal Demographic Form Offer Letter I-9 (original document) plus supporting materials Other HR documents required by appointment type Payroll Forms CO-NRA form W-4 form Direct Deposit Authorization UNIT AMBC-HR Review HR documents to ensure they are correct and complete AMBC-HR Image and index HR documents to employee’s folder in NOLIJ Complete BANNER entries and route employee’s folder in NOLIJ to Benefits and Payroll (note position number) AMBC PAYROLL AMBC Retreat April 11-12, 2013 UNIT START LMV_2013 HR approval

5. Review job form in Nolij. Job Form and Banner should match. Update Banner (NBAJOBS) record if information is incorrect or missing. Items Reviewed: 1.Job Title 2.Start Date 3.Appointment Percentage 4.9 month or 12 month status 5.Supervisor Information 6.Labor Distribution Also review and update information in the following tabs for completion: 1.Supervisor 2.Default Labor 3.Base Job-Salary Encumbrance AMBC-Payroll On completion of Job Form in Banner: 1.In Nolij, stamped Reviewed-AMBC Payroll Contact Name and Date. 2.Pay Request and Manual Check Request-notation of AMBC Payroll Contact Name and Date completed. AMBC-Payroll Documents AMBC Payroll will send to Central Payroll: 1.Completed Spreadsheet for Pay Requests. 2. Original W-4, Direct Deposit, and CO-NRA Forms received from units. AES Stations Only: AMBC Payroll will notify when Requested Labor Distributions are completed. END AMBC Retreat April 11-12, 2013 AMBC-Payroll AMBC HR LMV_2013