2. How to implement The 10 Steps Approach Ships in Service Training Material A-M CHAUVEL

3. 10 - Final assessment 9 - Personnel Training 8 - Reporting 7 - Companies procedures 6 - Port Authority procedures 5 - Project team 4 - Responsibilities and authority 3 - Port Authority S&EP policy 2 - Strategic planning 1 - Initial assessment IPSEM Code in Port The vehicle for Safety & Environmental Protection The vehicle for Safety & Environmental Protection Ships in Service Training Material A-M CHAUVEL

4. OBJECTIVE Assess safety and environmental risks in port operations and define performances required to comply with required to comply with IPSEM Code. IPSEM Code 0 25 50 75 100 % of Compliance 1- Objectives of the Port 2- Safety & Environmental Policy 3- Port Authority Responsibilities 4- Designated Person (s) 5- Harbour Master 's Responsibility 6- Resources & Personnel 7- Development of Plan for 8- Emergency Preparedness 9- Reports & Analysis of 10- Maintenance of Port…... 11- Documentation 12- Port Authority Verif.,Review 1 - Initial Assessment Ships in Service Training Material A-M CHAUVEL

5. 1.1 - Evaluating current practices in relation to the IPSEM Code. 1.2 - Identifying deviations in relation to each chapter of the IPSEM Code. 1.3 - Presenting deviations observed to the Port Authority, and sectors where improvements are desirable to qualify for IPSEM certification. 1 - Initial Assessment Ships in Service Training Material A-M CHAUVEL

6. Marine Services Conservancy Ship/Shore Interface Berth operations Cargo handlingStorage of cargo Transport within the port area Maintenance of handling equipment and transport means Waste management Emergency preparedness and response 1 - Operational Areas Ships in Service Training Material A-M CHAUVEL

7. Pilotage Tug ServicesBunkers Suppliers Mooring Services Vessel Traffic Management 1 - Marine Services Ships in Service Training Material A-M CHAUVEL

8. Ship pre-arrival to the port Ship arrival to the port Ship unloading Storage of cargo Ship in port Ship loading Ship departure Ship leaving the port Truck pre-arrival to the port Truck arrival to the port Truck unloading Storage of cargo Truck in port Truck loading Truck departure Truck leaving the port Train pre-arrival to the port Train arrival to the port Train unloading Storage of cargo Train in port Train loading Train departure Train leaving the port 1 - Major Operational Processes Ships in Service Training Material A-M CHAUVEL

9. Terminal name and Activities OwnerOperator City Quays Bulk, General cargo, Bulk liquids Port AuthorityPrivate Oil Berth Bulk liquids Private Bulk Berth Ores concentrates Port AuthorityPrivate Container Terminal Containers Port Authority RO/RO Terminal 1 Trade vehicles Port Authority Oil, Livestock Jetty Bulk liquids, LPG, Livestock Port AuthorityPrivate General Terminal General cargo Port AuthorityPrivate RO/RO Terminal 2 Passengers, Freight Port AuthorityPrivate Cruise Terminal Passengers Port Authority Activities Ships in Service Training Material A-M CHAUVEL

10. Terminal name and Activities OwnerOperator City Quays Bulk, General cargo, Bulk liquids Private Oil Berth Bulk liquids Private Bulk Berth Ores concentrates Private Container Terminal Containers Port Authority RO/RO Terminal 1 Trade vehicles Port Authority Oil, Livestock Jetty Bulk liquids, LPG, Livestock Port Authority General Terminal General cargo Private RO/RO Terminal 2 Passengers, Freight Port AuthorityPrivate Cruise Terminal Passengers Port Authority Ships in Service Training Material A-M CHAUVEL Equipments

11. - Port regulation - Port management policy - Port organisation - Responsibilities and authority - Personnel - Port operations - Port installations and equipment - Emergency preparedness - Accidents & Non-conformities - Documentation - Links with operators in the port Understanding processes and personnel involved 1 - Data Collection Ships in Service Training Material A-M CHAUVEL

12. OBJECTIVE Achieve on time and at reasonable cost implementation of the required performances in port operations. 2 - Strategic planning Ships in Service Training Material A-M CHAUVEL

13. 2.1 - Creating the action plan, sequence by sequence, in port areas. 2.2 - Defining and selecting realistic deadlines for each action. 2.3 - Identifying the resources required for implementation of the programme within the agreed periods. 2 - Strategic planning Ships in Service Training Material A-M CHAUVEL

14. Aim What is needed GuidelinePolicyRoute Action plan DestinationObjectives 2 - Set up a Realistic Time Schedule Ships in Service Training Material A-M CHAUVEL

15. 2 - Safety & Environmental protection policy 3 - Port Authority responsibilities & authority 4 - Designated person ( s ) 5 - Harbour Master's responsibilities & authority 6 - Resources & personnel 7 - Development of Operational plan 8 - Emergency preparedness 9 - Reports, non-conformities, accidents & hazard. occur. 10 - Maintenance of installations & equipment 11 - Documents 12 - Verification, review & evaluation Safety assessment Strategic planning Safety & Env. prot. Policy Responsibilities & authority Project team Port procedures Company procedures Personnel training Final assessment Measurement & reporting IPSEM General planning BUREAU VERITAS - DNS/DCO. A-M CHAUVEL Ships in Service Training Material A-M CHAUVEL

16. 14213107 March 111828041017250307142431 FebruaryJanuaryApril PLATEFORM 2.1 Define the priorities for implementation 2.2 Establish an action plan to follow up the planning 2.3 Revise action plan 3S,H & EP POLICY 3.1 Write the policy 3.2 Approve the policy 3.3 Implement the policy 3.3.1 Divulge the policy to Geops, Germans & Barges Master 3.3.2 Divulge the policy to Supervisors 3.3.3 Divulge the policy to all Employees 1INITIAL ASSESSMENT 3.3.4 Revise briefing procedure including policy 3.3.5 Discuss the report of evaluation with consultant 1.3 Divulge the report to locals coordinators 2STRATEGIC PLANNING 1.1 Hold evaluation by external auditor 1.2 Implement revised briefing

17. OBJECTIVE Make all the personnel aware of the policy selected and the commitment of the Port Authority to ensure the success of the project. 3 - Safety & Environmental Policy Ships in Service Training Material A-M CHAUVEL

18. 3.1 - Drafting the Port Authority safety and environmental protection policy. 3.2 - Informing all employees of the importance of the project, its content, and the planned process of implementation. 3.3 - Communicating the safety and environmental protection policy and also explaining it point by point, so that everyone can understand how they are directly concerned by its implementation. 3 - Safety & Environmental Policy Ships in Service Training Material A-M CHAUVEL

19. PORT AUTHORITY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION 3 - From Boundaries Ships in Service Training Material A-M CHAUVEL

20. PORT AUTHORITY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION COMPANY ORGANISATION 3 - To Interdependence Ships in Service Training Material A-M CHAUVEL

21. A-M CHAUVEL - BUREAU VERITAS - DNS / DCO 3 - And Overall Port Policy Ships in Service Training Material A-M CHAUVEL

22. 3 - Safety & Environmental Policy Ships in Service Training Material A-M CHAUVEL Our success rests essentially on the skill of our staff In a growing market we must prevent any risk of accident and respect the environment The success of our port over time is seen as Continuous Progress. In the name of the Port Authority, I make a personal commitment to this policy, which is vital for our future, and I count on your participation.

23. 3 - Policy : Key Values Ships in Service Training Material A-M CHAUVEL The following are some Key Values central to our Policy: - Act with Integrity, Openness and Vibrancy. - Maintain the Highest Standards of Corporate Governance. - Treat all Stakeholders with Trust and Respect. - Acknowledge that Our People are Our Greatest Asset. - Promote a Healthy, safe and Secure Workplace. - Aim for Quality and Cost-efficient services. - Be responsive to Customer Needs. - Develop and Operate State of the Art Facilities. - Promote a Continuous Improvement Ethic. - Respect the Principles of Environmental Sustainability.

24. OBJECTIVE To ensure that everyone concerned in the certification project knows what the Port Authority expects from them. 4 - Responsibilities & Authority Ships in Service Training Material A-M CHAUVEL

25. 4.1 - Defining responsibilities and authority at every level of the organisation. 4.2 - Establishing operational links, as clearly and as simply as possible, among the Port Authority, marine services and Companies. 4.3 - Documenting the responsibilities and authority of departments and the functional links among them. 4 - Responsibilities & Authority Ships in Service Training Material A-M CHAUVEL

26. S&EP S&EP S&EP S&EP S&EP S&EP S&EP S&EP S&EP S&EP S&EP S&EP S&EP 4 - Responsibilities & Authority Ships in Service Training Material A-M CHAUVEL Clarify

27. ACTION OBJECTIVE Develop and carry out all necessary actions within the context of the selected programme, and solve any problems which may have adverse consequences on the success of the project. 5 - Project Team Ships in Service Training Material A-M CHAUVEL

28. 5.1 - Appointing members of the team responsible for concluding the project. 5.2 - Designating the team leader who coordinates all activities necessary to achieve the goal. 5.3 - Defining the responsibilities of each member of the project team. 5.4 - Carrying out actions according to the programme and the responsibilities allocated to each member of the team. 5 - Project Team Ships in Service Training Material A-M CHAUVEL

29. The 3 Musketeers Alain-Michel Chauvel Director of QMS, Bureau Veritas DNS Marine, Captain Michael McCarthy, Deputy Harbour Master and Port Facility Security Officer and Captain Pat Farman, Deputy Chief Executive and Harbour Master of the Port of Cork

30. He must report directly to the highest level of management 5 - Designate the Project Leader Ships in Service Training Material A-M CHAUVEL

31. 5 - Who is Who and Who do What ? Ships in Service Training Material A-M CHAUVEL ACTCHECK PLANDO

32. Ships in Service Training Material A-M CHAUVEL 5 - Who is Who and Who do What ? Implementing IPSEM Code in Port Authority Implementing IPSEM Code in Port Authority

33. Ships in Service Training Material A-M CHAUVEL Responsible Delegate Inform Train Participate Contribute R D I T P C 5 - Who is Who and Who do What ?

34. 1-Initiate pre-assessment of the SEMS 2-Train head of each department 3-Define achievements required to comply with IPSEM Code 4-Nominate the Designated Person and the project team members 5-Train project team 6-Review SEMS documentation 7-Prepare SEMS action plan 8-Approve SEMS action plan Ships in Service Training Material A-M CHAUVEL R R R R R T D R R R P T P P P I T P P P P P I T P C C P Port Authority Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 1- PLAN

35. 1-Prepare Policy and Port Authority Commitment 2-Inform personnel and Companies on the project 3-Assign responsibilities 4-Implement SEMS at Port Authority level 5-Identify training needs and train the personnel 6-Assist companies during the implementation of their SEMS when requested 7-Train companies personnel when requested 8-Co-ordinate SEMS action plans with Companies when requested Ships in Service Training Material A-M CHAUVEL R I I P P P P R R R R I P P P R R I I I I P P R P I I Port Authority Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 2- DO

36. 1-Measure progress according to the action plan 2-Prepare monthly activities report to Port Authority 3-Present activities report to Port Authority 4-Review & approve report 5-Inform heads of department & Companies 6-Inform personnel about progress 7-Make final assessment of SEMS 8-Adjust SEMS if necessary Ships in Service Training Material A-M CHAUVEL I R R R P P R P R P C C P P P R I I P R P R Port Authority Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 3 - CHECK

37. 1-Prepare schedule for certification 2-Prepare file for certification 3-Obtain Certificate of Compliance for Port Authority SEMS 4-Help Companies to obtain their Certificates of Compliance 5-Inform personnel on obtaining the certificates 6-Recognize people for outstanding efforts & contributions 7-Prepare improvement plan for the coming year 8-Plan date for the next SEMS review Ships in Service Training Material A-M CHAUVEL I I R R I R R R R P R P P I P I P P R I I C P I Port Authority Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 4 - ACT

38. Ships in Service Training Material A-M CHAUVEL 5 - Who is Who and Who do What ? Implementing IPSEM Code in Port Facility Implementing IPSEM Code in Port Facility

39. 1-Initiate pre-assessment of the SEMS 2-Train head of each department 3-Define achievements required to comply with IPSEM Code 4-Nominate the Designated Person and the project team members 5-Train project team 6-Review SEMS documentation 7-Prepare SEMS action plan 8-Approve SEMS action plan Ships in Service Training Material A-M CHAUVEL R R R R R T D R R R P T P P P I C I T P C C P Head of the Company Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 1- PLAN

40. 1-Prepare Policy and Company Commitment 2-Inform Company personnel on the project 3-Assign responsibilities 4-Implement SEMS in the Company 5-Identify training needs and train the personnel 6-Assist companies during the implementation of their SEMS when requested 7-Train companies personnel 8-Co-ordinate SEMS action plans with Port Authority when requested Ships in Service Training Material A-M CHAUVEL R R R I P P P P R R R R I P P I C C C P P R P I I Head of the Company Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 2- DO

41. 1-Measure progress according to the action plan 2-Prepare monthly activities report to Company 3-Present activities report to Company 4-Review & approve report 5-Inform heads of department 6-Inform personnel about progress 7-Make final assessment of SEMS 8-Adjust SEMS if necessary Ships in Service Training Material A-M CHAUVEL I R R R R P P R P R P C C P I I P R P R Head of the Company Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 3 - CHECK

42. 1-Prepare schedule for certification 2-Prepare file for certification 3-Inform personnel on obtaining the certificates 4-Recognize people for outstanding efforts & contributions 5-Prepare improvement plan for the coming year 6-Plan date for the next SEMS review Ships in Service Training Material A-M CHAUVEL I R R R I R R P R P I I C P P P I Hear of the Company Designated Person Project Team Harbour Master Head of department Safety & Environment Protection Management System ( SEMS ) 4 - ACT

43. OBJECTIVE Describe as clearly as possible all of the activities which contribute to maintenance of the safety environmental protection policy in the port. WHERE HOW HOW WHO WHEN WHY WHAT ? IPSEM CODE 6 - Port Authority Procedures Ships in Service Training Material A-M CHAUVEL

44. 6.1 - Listing the existing documentary system in each department of the Port Authority. 6.2 - Analysing the procedure for its conformity to the IPSEM Code. 6.3 - Identifying any element missing. 6.4 - Drafting missing or obsolete procedures. 6.5 - Creating the port authority documentary system in accordance with the requirements of the IPSEM Code. 6 - Port Authority Procedures Ships in Service Training Material A-M CHAUVEL

45. A - M Chauvel Describe as clearly and simply as possible all specific activities necessary specific activities necessary in each company and their interfaces with the Port Authority, to ensure proper maintenance of Port Authority policy. OBJECTIVE WHERE HOW HOW WHO WHEN WHY WHAT ? IPSEM CODE BUREAU VERITAS - DNS/DCO. A-M CHAUVEL 7 - Companies Procedures Ships in Service Training Material A-M CHAUVEL

46. 7.1 - Listing the existing documentary system in each company in relation with safety dispositions. 7.2 - Analysing the procedure in terms of compatibility with Port Authority procedures. 7.3 - Identifying any element missing. 7.4 - Drafting missing or obsolete procedures. 7.5 - Creating the necessary interfaces with the Port Authority documentary system. 7 - Companies Procedures Ships in Service Training Material A-M CHAUVEL

47. Policies General procedures Specific procedures Work instructions Codes, Standards Rules, Regulations Customer contracts SpecificationsMethods IN Audit reports Safety reports Statistical data RecordsCertificates OUT 7 - Documentary System Ships in Service Training Material A-M CHAUVEL

48. 7 - Procedures Ships in Service Training Material A-M CHAUVEL Time saving Process improvement Memory Savoir faire Constructive dialogue Training support Procedures

49. OBJECTIVE Enable the Port Authority to monitor progress of progress of the project and to act when the situation requires. BUREAU VERITAS - DNS/DCO. A-M CHAUVEL 8 - Reporting Ships in Service Training Material A-M CHAUVEL

50. 8.1 - Establishing a time table of meetings at the start of the project to follow progress. 8.2 - Building a project monitoring system, for which the team leader is directly responsible. 8.3 - Identifying deviations and their causes. 8.4 - Taking corrective action as required, in order to meet deadlines or, in the last resort, amending the timetable. 8 - Reporting Ships in Service Training Material A-M CHAUVEL

51. 0 - Nothing evident according to requirements. 10 - Need for improvement recognised. 20 - Project for Improvement opened. 30 - Documentation partially written. 40 - Documentation completed. 50 - Awareness of staff and personnel. 60 - Documentation implemented. 70 - Records available. 80 - Positive results from an internal audit. 90 - External audit planned. 100 - Positive results from the external audit. IPSEM Legogram - Rules Ships in Service Training Material A-M CHAUVEL

52. 2- Port management policy - Health and safety - Environment - Waste disposal 3- Responsibilities and authority - Port authority - Port master - Designated person - Personnel 6- Personnel - Qualification - Training - Communication 7- Port operations - Infrastructure - Access - Channel and berth box - Storage facilities - Loading and unloading equipment - Dangerous goods - Navigation aids - Pilot service - Port communication - Waste disposal 400608010020 IPSEM Legogram

53. 400608010020 IPSEM Legogram 8- Emergency preparedness - Response plan - Drills and exercises 9- Checking and corrective action - Monitoring and measurement - Non-conformities - Accidents - Hazardous occurrences - Corrective actions 10- Port installations & equipment - Maintenance planning - Testing records and control - Equipment certificates 11- Documentation - Control and maintenance 12- Verification review & evaluation - Internal audit - System review - Improvement plan 13- Certification, verif. & control - External audit

54. 2- Port management policy - Health and safety - Environment - Waste disposal 3- Responsibilities and authority - Port authority - Port master - Designated person - Personnel 6- Personnel - Qualification - Training - Communication 7- Port operations - Infrastructure - Access - Channel and berth box - Storage facilities - Loading and unloading equipment - Dangerous goods - Navigation aids - Pilot service - Port communication - Waste disposal 400608010020 IPSEM Legogram ( Example )

55. 2- Port management policy - Health and safety - Environment - Waste disposal 3- Responsibilities and authority - Port authority - Port master - Designated person - Personnel 6- Personnel - Qualification - Training - Communication 7- Port operations - Infrastructure - Access - Channel and berth box - Storage facilities - Loading and unloading equipment - Dangerous goods - Navigation aids - Pilot service - Port communication - Waste disposal 400608010020 IPSEM Legogram ( Example )

56. 400608010020 2- Port management policy - Health and safety - Environment - Waste disposal 3- Responsibilities and authority - Port authority - Port master - Designated person - Personnel 6- Personnel - Qualification - Training - Communication 7- Port operations - Infrastructure - Access - Channel and berth box - Storage facilities - Loading and unloading equipment - Dangerous goods - Navigation aids - Pilot service - Port communication - Waste disposal IPSEM Legogram ( Example )

57. OBJECTIVE Develop and improve the skills of personnel with regard to application of the Port Authority policy relating to safety and protection of the Environment. BUREAU VERITAS - DNS/DCO. A-M CHAUVEL 9 - Personnel Training Ships in Service Training Material A-M CHAUVEL

58. 9.1 - Preparing a cycle of training for all those involved in the implementation of the system. 9.2 - Setting up the mechanisms and means to multiply awareness of the system implemented. 9.3 - Providing the training to employees in order to keep the system operational. 9.4 - Arranging the necessary training when modifications are made to the system. 9 - Personnel Training Ships in Service Training Material A-M CHAUVEL

59. OBJECTIVE Prove that the system implemented by the Port Authority will satisfy the requirements of the code for Safety and EnvironmentalProtection. I PSEM System 0 25 50 75 100 % of Compliance 1- Objectives of the Port 2- Safety & Environmental Policy 3- Port Authority Responsibilities 4- Designated Person (s) 5- Port Master 's Responsibility 6- Resources & Personnel 7- Development of Plan for 8- Emergency Preparedness 9- Reports & Analysis of 10- Maintenance of Port…... 11- Documentation 12- Port Authority Verif.,Review 10 - Final Assessment Ships in Service Training Material A-M CHAUVEL

60. 10.1 - Checking the key points of the system implemented. 10.2 - If necessary, adjusting details which might delay certification. 10.3 - Preparing the certification schedule. 10 - Final Assessment Ships in Service Training Material A-M CHAUVEL