1. 1 Staff Functions Login- Home screen

2. 2 Type in your last name by using the touch screen key pad –For initial installation please use “Administrator”

3. 3 Staff Functions Login- Enter Surname

4. 4 Select your name by touching the button with your name on it. –Male members appear in Blue –Female members appear in Green –Trainers and Instructors are Blue with a Tie

5. 5 Staff Functions Login-Enter Pin

6. 6 Enter pin number, if a pin number has not been selected the default pin number is 1234. –Only trainers and instructors can amend pin numbers if a member has been forgotten.

7. 7 Staff Functions Trainers/ Staff Main Menu

8. 8 If you are a trainer/instructor you will be greeted with this main menu. Select member administration to change details or create a program for a member

9. 9 Staff Functions Adding a New Member/Trainer

10. 10 Staff Functions Adding a New Member/Trainer Select Add new member, add a new club member or a new trainer/instructor if you are a trainer.

11. 11 Staff Functions Adding a New Member/Trainer

12. 12 Staff Functions Adding a New Member/Trainer Touch on each position to add details. A touch screen keyboard will appear after each selection. Please use this keyboard to enter in the details including: –Name –Gender –Member type- normal for club members or trainer/instructor for Staff –Select who the members trainer and instructor are. –Select whether or not to include exercise descriptions (This can also be changed by the member)

13. 13 Staff Functions Adding a New Member/Trainer

14. 14 Staff Functions Adding a New Member/Trainer Select type of member i.e.. normal is a club member or if they are an instructor, trainer or both.

15. 15 Staff Functions Adding a New Member/Trainer

16. 16 Staff Functions Adding a New Member/Trainer If a new member, (normal) select who their trainer and instructors are. They can have the same trainer and instructor or have a different trainer to their instructor

17. 17 Staff Functions Delete a Member

18. 18 Staff Functions Delete a Member Login as a trainer Select member administration Select Select member Enter members surname and select the member you wish to delete. Select delete member Confirm you wish to delete that member. Note: –If you skip the “Select member” option the program will assume that you wish to delete the member you were currently accessing.

19. 19 Staff Functions Delete a Member

20. 20 Staff Functions Delete a Member Select delete member Confirm by selecting yes or no to cancel

21. 21 Staff Functions Create a Program For a Member

22. 22 Staff Functions Create a Program For a Member make sure you have logged in as a trainer and select member administration. Select member training programs Enter the members name who you want to write a program for Select create program Note: If you wish to create a program for yourself or a program you don’t wish a client to see, then go to training programs in the trainers main menu and not in member administration

23. 23 Staff Functions Create a Program For a Member Adding Exercises

24. 24 Staff Functions Create a Program For a Member Adding exercises Enter the program name i.e. Legs/full body etc. By touching on the text box, a touch screen keyboard will appear Select add exercise

25. 25 Staff Functions Create a Program For a Member Adding Exercises - Exercise Selection

26. 26 Staff Functions Create a Program For a Member Adding Exercises - Exercise Selection Select the muscle group for the exercise you require i.e. back A list of available exercises for that body part will be shown –Note: If there is an exercise that is not in the library or you wish to suggest a class, then use the custom exercise selection

27. 27 Staff Functions Create a Program For a Member Adding Exercises

28. 28 Staff Functions Create a Program For a Member Adding Exercises Scroll through the exercises using the arrow keys on the right hand side of the screen and select the exercise that you wish to add.

29. 29 Staff Functions Create a Program For a Member Adding Exercises – Changing weights, reps and sets

30. 30 Staff Functions Create a Program For a Member Adding Exercises – Changing weights, reps and sets Type in the weight, the unit type, sets and reps by touching the corresponding box. –Note: A touch screen number pad or drop down menu will appear depending on area selected.

31. 31 Staff Functions Create a Program For a Member- Exercise Adjustments

32. 32 Staff Functions Create a Program For a Member Exercise Adjustments Use the green down arrow attached to the exercise to either adjust the position of the exercise, add a note or delete the exercise

33. 33 Staff Functions Create a Program For a Member- Exercise Order

34. 34 Staff Functions Create a Program For a Member Exercise Order Touch the green arrow on the right hand side select to: –Move the order in which the exercise is to be performed

35. 35 Staff Functions Create a Program For a Member Exercise Order

36. 36 Staff Functions Create a Program For a Member Exercise Order Use the green arrows on the right to adjust the position Save the new order

37. 37 Staff Functions Create a Program For a Member Associate Specific Training Days

38. 38 Staff Functions Create a Program For a Member Associate Specific Training Days Highlight the days that you wish the program to be completed by touching each day. Retouch the days to remove the highlight.

39. 39 Staff Functions View a Members Program and Training History

40. 40 Staff Functions View a Members Program and Training History From the Trainers menu Select Member training history

41. 41 Staff Functions View a Members Program and Training History

42. 42 Staff Functions View a Members Program and Training History Select view selected program to look at the different types of program by program name Select view all programs to view all the sessions completed.

43. 43 Staff Functions View a Members Program and Training History View Selected Program

44. 44 Staff Functions View a Members Program and Training History View Selected Program Select view selected program to look at the different types of program by program name

45. 45 Staff Functions View a Members Program and Training History View Selected Program

46. 46 Staff Functions View a Members Program and Training History View Selected Program Select view to see all the sessions done for that particular program Note: The program type selected was My new program after selecting view all the sessions for this program are shown

47. 47 Staff Functions View a Members Program and Training History View All Programs

48. 48 Staff Functions View a Members Program and Training History View All Programs Select view all programs to see all training sessions that have been completed

49. 49 Staff Functions – Back Office Advertising/Fitness Assessments/Member Care

50. 50 Staff Functions – Back Office Advertising/Fitness Assessments/Member Care Login as a Trainer/Instructor Select Member administration from the main menu. –Note: This area can only be accessed via the back office system. Select Office Functions

51. 51 Staff Functions – Back Office Member care options

52. 52 Staff Functions – Back Office Member care options Select whether you wish to view all members or just the members who are allocated to you by selecting “select all your members” or “select all members” From this menu you can: Reallocate trainers/instructors to members Input Fitness assessment data Find members who have not attended regularly or at all. Flag members who are due for a reassessment and Email members

53. 53 Staff Functions – Back Office Member Care Options Monitoring attendance - settings

54. 54 Staff Functions – Back Office Member Care Options Monitoring attendance - settings You can monitor your members attendance and program usage by selecting the settings option in the office functions. Choose different coloured flags to indicate members who have not attended for different amounts of time. You can add different coloured flags to show when members when they are due for a reassessment.

55. 55 Staff Functions – Back Office Fitness Assessment

56. 56 Staff Functions – Back Office Fitness Assessment To conduct a fitness assessment on a member Select the member from your list by highlighting their name Select Fitness Assessment from the bottom of the screen

57. 57 Staff Functions – Back Office Fitness Assessment 12 3 4

58. 58 Staff Functions – Back Office Fitness Assessment The options for the fitness assessments are: 1. Add Personal Details of Member 2. Fitness /Activity Questions 3. Fitness assessment 4. Notes page – for dietary notes, medication and injury information Add all relevant personal details as you would in a normal fitness assessment and save the assessment.

59. 59 Staff Functions – Back Office Reallocate Trainers/Instructors

60. 60 Staff Functions – Back Office Reallocate Trainers/ Instructors From the office functions menu select the member you wish to reallocate or allocate a trainer/instructor. Select Reallocate from the bottom of the screen

61. 61 Staff Functions – Back Office Reallocate Trainers/Instructors

62. 62 Staff Functions – Back Office Reallocate Trainers/Instructors Note: When reallocating a new trainer/instructor both options will default back to no instructor/ trainer both options must be re selected Select the drop down instructor list to select a new instructor. If the instructor is to stay the same then you must re select that instructor. Select the drop down trainer list to select a new trainer. If the instructor is to stay the same then you must re select that trainer.

63. 63 Staff Functions – Back Office Emailing Members

64. 64 Staff Functions – Back Office Emailing Members Note: To email a member they must have an email address added to their personal details in their fitness assessment Select the member you wish to email by highlighting their name and select Email Member from the bottom of the screen. Write the member an email. The email will be sent from the default email address of the health club/gym.

65. 65 Staff Functions – Back Office Change Exercise List

66. 66 Staff Functions – Back Office Change Exercise List Add or delete exercises from the kiosk by adding or deleting the tick. The exercises without ticks will not be visible on the kiosk to other users. –Note: A warning will appear if an exercise is already in a members program, this will be deleted and not replace if you confirm deletion of the exercise.

67. 67 Staff Functions – Back Office Administration - advertising

68. 68 Staff Functions – Back Office Administration - advertising Here you can add advertising offers/vouchers which can be printed by members. Login as a trainer Select Member administration Select Office functions Select Special Offers Right click with your mouse to add a new image then select from the file that it is contained in on your computer. –Note: Two file types are required for this screen. The initial image file type must be:.bmp,.jpg,.png,.gif,.pcx. The recommended size to ensure clarity is 404x145 pixles. The secondary image which is used for the voucher print out must be a Black and White Vector based Metafile, with the file extension of.wmf or.emf. The required size is 3:1 width to height ratio (rectangle).

69. 69 Staff Functions – Back Office Changing the Screen Saver and Business Logo

70. 70 Staff Functions – Back Office Changing the Screen Saver and Business Logo Select Miscellaneous from the back office functions menu. From here you can change the business logo and screen saver. To Change the screen saver Select Add Image Select the image you want from where the image is contained in the your computer To change the business logo Select the folder on the right hand side of the screen and go to the image that you want where it is contained in your computer.

71. 71 Members Functions Login- Home screen

72. 72 Members Functions Login- Home screen Login using your Surname

73. 73 Members Functions Login- Enter Surname

74. 74 Members Functions Login- Enter Surname Select your name by touching the button with your name on it.

75. 75 Members Functions Login- Enter Pin

76. 76 Members Functions Login- Enter Pin Enter Pin number, The default pin is 1234

77. 77 Member Functions Member Main Menus

78. 78 Member Functions Member Menu Both members and Trainers can change their own personal details, create a new program and view their training history

79. 79 Members Functions Edit Personal Details

80. 80 Members Functions Edit Personal Details After Logging on Select Personal Details

81. 81 Staff & Members Functions Edit Personal Details

82. 82 Members Functions Edit Personal Details A member has the ability to change personal details excluding –Member Type –Trainer and instructor Touch on each item to change, A touch screen keyboard or drop down menu will appear to enter in appropriate information.

83. 83 Members Functions View/ Edit Program

84. 84 Members Functions View/ Edit Program To View, Edit or Start Training or create a new program Select Training Programs Members can also create their own program the same way a trainer can and will follow all the same steps as outlined in the Staff Functions – Create a new program

85. 85 Staff & Members Functions View/ Edit Program

86. 86 Members Functions View/ Edit Program Select View to look at a program by viewing the program you can opt to edit your current program, view the different exercises, start training and/or print out your program. Select Edit to change weights, sets, reps and add or delete exercises

87. 87 Member Functions Start Training Program

88. 88 Member Functions Start Training Program Member or trainer logs on with own surname, then selects name and enters pin ( default pin is 1234)

89. 89 Member Functions Start Training Program

90. 90 Member Functions Start Training Program Touch training programs to select and start a training session.

91. 91 Member Functions Start Training Program

92. 92 Member Functions Start Training Program Select view to look at program being selected for commencement. –Note: A trainer may have nominated a day for the completion of a program so the member should utilise the program set for that day.

93. 93 Member Functions Start Training Program

94. 94 Member Functions Start Training Program Select whether you wish to edit/start/print or print and start the selected program NOTE: –Touch start if you do not require the program to be printed –Touch Print if you require the program printed purely for reference. This will not register that you have commenced the program –Touch Print and Start if you need to print and register commencement of your program.

95. 95 Member Functions Start Training Program

96. 96 Member Functions Start Training Program Confirm selection Note: When you start training you will be asked if you wish logged out. Select yes if you do not wish to make any more changes.

97. 97 Member Functions Confirming workout

98. 98 Member Functions Confirming workout After completing workout login again. If you have a open workout session it will ask you to confirm your workout. Select yes if you have completed your workout.

99. 99 Member Functions Confirming workout

100. 100 Member Functions Confirming workout Un tick any exercises that have not been completed. Change weights, sets and reps if they were different to what you ended up doing. Select confirm workout

101. 101 Member Functions Confirming workout

102. 102 Member Functions Confirming workout If you have changed weights, sets reps on an exercise the system will ask if you would like to make these changes permanent.

103. 103 Member Functions Confirming workout

104. 104 Member Functions Confirming workout Click OK to finish confirming workout

105. 105 Members Functions View Training History

106. 106 Members Functions View Training History From the Main menus: Select Training History

107. 107 Members Functions View Training History

108. 108 Members Functions View Training History Select view selected program to look at the different types of program by program name Select view all programs to view all the sessions completed.

109. 109 Members Functions View Training History View Selected Program

110. 110 Members Functions View Training History View Selected Program Select view selected program to look at the different types of program by program name

111. 111 Members Functions View Training History View Selected Program

112. 112 Members Functions View Training History View Selected Program Select view to see all the sessions done for that particular program Note: The program type selected was My new program after selecting view all the sessions for this program are shown

113. 113 Members Functions View Training History View All Programs

114. 114 Members Functions View Training History View All Programs Select view all programs to see all training sessions that have been completed