1. Reaching out… through IT R NLRMP Tech Fair 2009 Date: 16 Dec 09 Name: Natraj Kumar

2. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 2 Scanning Data Analysis & Modeling Process Analysis Reengineering Digitization Web Hosting

3. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 3 Challenges in Land Records Digitization

4. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 4 Case Study  Client  Oklahoma County Register of Deeds, USA  Objective  Preserve the existing paper registers & microfilms  To convert the textual data into digital format  To enable access to public over internet  To maintain security and privacy concerns  About 8 million documents

5. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 5 Scope  Scan & Capture data from  Deeds – Names, Date, Value, Location, Doc Number  Reception Index Registers – Names, Reception #, Date, Time  Legal Index Registers – Parcel Number, Surrounding Land, Owner, Doc number  Period Covered 1890 onwards  Automatic Linkage of the above 3 types of data

6. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 6 Challenges  Moving Goal Posts  Poor Microfilm Quality  Resulted in Onsite paper Scanning  Inaccurate Determination of register size  Reengineer process  Missing Documents/ Registers  Scan & Create Microfilm  Shrinking timelines  Multiple Shifts

7. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 7 Challenges – Auto Linking  Inconsistent Doc Numbering  Inconsistent Doc Type  Changing Binding/ Numbering Conventions  Handwriting in Color Inks  Spelling errors  Legibility issues  Result – only 32% autolinked

8. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 8 Solution  Reengineered the process  Inputs from the records keeper  Split Scan & Stitch  Accommodate multiple levels of search & match  Included Manual choose & link process  Flag doubtful cases  Changed scanning specifications  Result  Less than 2% of exceptions

9. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 9 More Challenges  Webhosting  Pay per view  Changing regulations  Social Security & Date of Birth Masking  Day forward (Current) documents  16 Hour Turnaround of data

10. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 10 Success

11. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 11 Testimonial

12. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 12 Other Projects  Ingham County, USA  Saginaw County, USA  Wayne County, USA  Attorney General’s Department, NSW, Australia  Oklahoma County Vital Records

13. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 13 HTC’s Digitization Practice  Over 130 Million Pages Digitized  Over 5 million historic newspaper pages  Handled Historic Books, Manuscripts, Newspapers  Largest Microfilm Scanning installation  Over 15 years in e-Publishing & Digitization

14. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 14 About HTC  In business since 1990  Headquartered in Troy, Michigan, USA  ISO 9001:2008, ISO 27000 & CMM 5 certified  Offices in Chennai, Hyderabad  APAC – Australia, Hong Kong, Singapore, Malaysia, Vietnam, China  Europe – UK, Germany, Belgium, Norway  Over 4000 people worldwide

15. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 15 Partial List of HTC’s Valued Customers

16. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 16 State of Michigan Partial List of HTC’s Valued Customers

17. © by HTC Global Services, Inc. Do not copy or distribute www.htcinc.com 17 Please Visit us at Stall 21 SDF II, Phase II MEPZ, Tambaram Chennai - 600 045, India Email: contact@htcindia.com Phone : +91 44 2262 3522 Fax : +91 44 2262 7713 Thank You