1. ACCUPLACER Account Setup ©2013 The College Board. College Board, ACCUPLACER, Advanced Placement Program, SAT, WritePlacer and the acorn logo are registered trademarks of the College Board. All other products and services may be trademarks of their respective owners. Pearson and MyFoundationsLab are registered trademarks of Pearson. This resource contains clickable links to more information. Be sure to run this presentation in Slide Show mode to be able to click.

2. ACCUPLACER Account Setup ■ Setting up an ACCUPLACER account for testing requires decision-making regarding: –Purpose of testing –Account structure –Personnel with account access –Tests to be given –Options for testing –Cut scores and placement policies –Reporting and use of data

3. Typical Account Setup Workflow Make appropriate implementation decisions Request ACCUPLACER account Create Testing Site(s) Add Users (Staff) Create Branching Profile(s) Create Placement Rules (if used) Order Test UnitsTest Students Reporting and Data Analysis

4. ACCUPLACER Account Setup and Operation 1.Check System RequirementsCheck System Requirements 2.Testing Sites *Testing Sites 1.Creating a New SiteCreating a New Site 2.Editing an Existing Testing SiteEditing an Existing Testing Site 3.Transferring Test UnitsTransferring Test Units 3.UsersUsers 1.Creating a New UserCreating a New User 2.Editing an Existing UserEditing an Existing User 4.Branching ProfilesBranching Profiles 1.Test SettingsTest Settings 2.Background QuestionsBackground Questions 3.WritePlacerWritePlacer 4.Branching ProfilesBranching Profiles 5.Placement RulesPlacement Rules 1.Course GroupsCourse Groups 2.CoursesCourses 3.MajorsMajors 4.Placement RulesPlacement Rules 6.Verify Branching Profile/Placement RulesVerify Branching Profile/Placement Rules 7.Proctoring TestingProctoring Testing 1.Starting a New TestStarting a New Test 2.Continuing an Open TestContinuing an Open Test 8.ReportingReporting 1.Individual Score ReportIndividual Score Report 2.Roster ReportsRoster Reports 9.Resources and SupportResources and Support 10.Contacting ACCUPLACERContacting ACCUPLACER To set up a new ACCUPLACER account, work through the steps listed in order. To review specific parts of the setup process, click the link to jump to that section. Videos will open in a web browser window. (Note that videos have audio so you may need to adjust your volume settings.) * Institution Administrator functions only.

5. Check System Requirements

6. To Check System Requirements 1.Go to www.accuplacer.orgwww.accuplacer.org 2.Click the Professionals / Administer Tests button 3.Click the System Requirements button 4.A listing of the various requirements will display along with information about the specific computer being used 5.Items listed as “Fail” need to be addressed by IT

7. ACCUPLACER Tech Requirements www.accuplacer.org/cat/SystemRequirements.do VideoVideo Return to MenuReturn to Menu

8. Testing Sites

9. ■ The new ACCUPLACER account for your campus was created at the top level known as the Institution level. Credentials were sent to the primary contact called the Institution Administrator. ■ Testing Sites must be created in an ACCUPLACER account to test students. Testing sites protect student privacy by allowing only authorized users to access data in a testing site. ■ Testing Sites can be created based on physical location such as the North campus and East campus, or can be based on a specific program such as testing for placement, testing during a summer boot camp or testing in high schools.

10. IA Campus A Testing Site Campus B Testing Site High School Testing Site ABE Testing Site Research Testing Site Faculty Testing Site Account Structure Unlimited sites available in the system Allows data collection state or system-wide, or by individual site Unlimited sites available in the system Allows data collection state or system-wide, or by individual site

11. Creating a Testing Site 1.Click on Users Tab 2.Click the Create and Edit Testing Sites link 3.Click the Add New Testing Site link 4.Complete on-screen form 5.Required fields show a red asterisk (*) 6.Click the Save button VideoVideo Return to MenuReturn to Menu

12. Editing a Testing Site 1.Click the Users Tab 2.Click the Create and Edit Testing Sites link 3.Click the Search and Edit Testing Sites link 4.A list of all Testing Sites under the Institution displays: – Testing Site name – Site ID – Test units remaining – Status of MyFoundationsLab: Active, Inactive, Pending 5.Click the Edit link to the right of the site to be edited 6.Make desired changes 7.Click the Save button VideoVideo Return to MenuReturn to Menu

13. Transfer Test Units This features allows an Institution Administrator to move Test Units between Testing Sites. 1.Click on the Users tab 2.Click the Create and Edit Testing Sites link 3.Click on the Transfer Test Units link 4.On the left side, choose the Testing Site to move units from, then enter the number of units to move 5.On the right side, choose the Testing Site to receive units 6.Click the Transfer button 7.The number of units available in each Testing Site displays VideoVideo Return to MenuReturn to Menu

14. Users

15. ■ Users are the professional staff members who have access and use of the ACCUPLACER account. Students are never given a login to an account. ■ Users created at the Institution level have access to data and features across all Testing Sites in the account ■ Users created at the Site level have access to data and features for just that specific Testing Site

16. Four Access Permission Levels ■ Institutional Administrator ■ Site Manager ■ Proctor and Proctor Reporter ■ Reporter –Institutional or Site Reporters –Institutional or Site Score Reporters –WritePlacer Reporters A listing of the permissions available for each type of user can be found in the Users Guide (under the Resources tab) on page 19.

17. Create a New User 1.Click on the Users tab 2.Click the Create and Edit Users link 3.Click the Add New User link 4.Select the Site Name* and User Type 5.Required fields show a red asterisk (*) 6.Complete the form 7.Click the Save button The new user will receive an activation email with instructions from ACCUPLACER. *Only Institution Administrators can create users for different sites. Site Managers can create users for their own Testing Site only. Video Return to Menu

18. Edit an Existing User 1.Click on the Users tab 2.Click the Create and Edit Users link 3.Click the Search and Edit Users link 4.Use the search fields and dropdown menu to select search terms (e.g., name, user type, etc.) 5.Click the Search button 6.A list of users matching search terms is displayed 7.Click the Edit link on the last name field of the desired user 8.Make required changes 9.Click the Save button Video Return to Menu

19. Branching Profiles

20. Definitions ■ Branching Profiles (BP): –Which tests will be administered to students, under what conditions ■ Placement Rules (PR): –Based on the cut scores used at your institution to place students into courses, messages that students receive after testing –If you choose to give Diagnostics only, there is no need to create Placement Rules

21. Parts of a Branching Profile ■ Test Settings control: –Data printed on the student’s report –Use of the Calculator and Accessibility Wizard –Other advanced settings: Fast Reporting, Student Profile, and MyFoundationsLab ■ Background Questions –Used to gather information on the student’s history at the start or during testing –Responses can be used to: – Gather data for statistical purposes – Control the flow of tests given – Fine tune placement using Multiple Weighted Measures ■ WritePlacer –Choice of prompts –Options for test administration such as use of a timer ■ Tests –Order tests are given –Conditions for giving a test such as a score on a previous test or a particular response to a Background Question

22. Create a New Test Setting 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link 3.Click the Create and Edit Test Settings link 4.Click the Create New Settings button 5.Enter a name for the new setting 6.Click the Save button 7.On the next screen is a list of the different settings to be edited Video Return to Menu

23. Edit an Existing Test Setting 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link (top of the list) 3.Click the Create and Edit Test Settings link (bottom of the list) 4.From the list of Test Settings, click the Edit link beside the one to edited Return to Menu

24. View/Edit Score Report Settings This feature allows a campus to customize the data printed on the Individual Score Report at the conclusion of each students’ testing. 1.Click the View/Edit Score Report Settings link 2.From the list of options, make desired choices 1.Most items are yes/no options 2.If displaying Background Questions responses, you can choose to show either the question’s name or text 3.Click the Save button Contained in the Test Setting Video Return to Menu

25. View/Edit Item Tool Settings This feature allows a campus to control the availability of the Calculator in Math tests and the Accessibility Wizard for all tests. The Accessibility Wizard is designed to allow students with visual disabilities to control the display of questions on the screen including font color and size as well as the background color. 1.Click the View/Edit Item Tool Settings link 2.Click the desired setting for each tool 3.Click the Save button Contained in the Test Setting VideoContained in the Test Setting Video Return to MenuReturn to Menu

26. Create and Edit Local Background Questions Local Background Questions can be combined with Standard Background Questions to create a custom group of questions. Background questions and Background Question Groups created at the Institution level (by the IA) are available in all Testing Sites. Those created by the Site Manager are available only in that Testing Site. 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link 3.Click the Create and Edit Local Background Questions link 4.A list of existing Local Background Questions (if any) will display

27. Create and Edit Local Background Questions 5.Click the Create New Question button 6.Enter the Question Name 7.Choose the Question Type 8.To enter the question, click the checkbox labeled “Click to Open” 9.Use the dropdown menu to choose the number of responses available 10.Beside each response, click the checkbox labeled “Click to Open” then enter text 11.If Local Background Questions are being used for Multiple Weighted Measures, enter the Weight beside each response 12.Click the Preview button to see the final form of the question 13.After making any changes needed, click the Save button Video Return to Menu

28. Create and Edit Background Question Groups Background Questions Groups can contain a mix of both Standard and Local Background Questions. 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link 3.Click the Create and Edit Background Question Groups link 4.A list of existing Background Question Groups (if any) will display 5.Click the Edit link beside an existing item to make changes 6.To create a new set of questions, click the Create New Group button 7.Enter the name of the Background Question Group, then click the Save button

29. Create and Edit Background Question Groups 8.The next screen will initially be empty but will show your questions once you’ve selected them 9.To select a question, click the Select New Questions button 10.From the list of questions, checkmark the desired questions, then click the Add Selected Questions button 11.You will return to the previous screen which now lists all of your selected questions 12.To change the order in which questions will be presented, enter the desired order in the box beside each question then click the Save Sequence button 13.To remove a question, click the checkbox on the left, then click the Remove Questions button VideoVideo Return to MenuReturn to Menu

30. Create a New WritePlacer Setting WritePlacer settings allow a campus to choose specific prompts to administer and control testing options such as a timer and word counter. 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link 3.Click the Create and Edit WritePlacer Settings link 4.Click the Create New Settings button 5.Enter a name, then click the Save button 6.The list of all WritePlacer settings appears

31. Edit a WritePlacer Setting 1.From the list of WritePlacer settings listed, click the Edit link for the setting to be edited 2.To add prompts, click the Select New Prompts button 3.From the list of prompts, checkmark the prompts to be added, then click the Add Selected Prompts button 4.Click the Back button to return to the previous screen 5.To set options for test administration, click the Edit WritePlacer Test Settings button 6.Use the menus to set desired options, then click the Save button 7.Click the Back button to return to the list of WritePlacer settings VideoVideo Return to MenuReturn to Menu

32. Creating a Branching Profile All the decisions made about use of Test Settings, Background Questions, and WritePlacer, as well as the choice of tests themselves are assembled into a Branching Profile. This will create a menu item in the list of tests available when testing students. 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link 3.Click the Create and Edit Branching Profiles link (top of the list) 4.Click the Create and Edit Branching Profiles link (bottom of the list) 5.Click the Create New Profile button

33. Creating a Branching Profile 7.The next screen shows a new Branching Profile. Click the Edit This Branching Profile link in the bottom left. 8.The follow screen shows the list of rules in the Branching Profile. Beside each rule number is a set of 3 icons to remove a rule (the – sign), Add A Rule Before the current rule, and Add A Rule After the current rule. 9.Rule #1 is the choice of Test Settings. Drop the menu open to select the desired Test Setting. 10.Rule #2 is the choice of Background Questions. Drop the menu open to select the desired set of Background Questions. To remove Background Questions entirely, click the – sign icon.

34. Creating a Branching Profile 11.To add tests to the Branching Profile, click the +  button to the right of Rule #2. Use the Select New Rule Type dropdown menu to choose Administer Test, then click the Add button. 12.To add a condition to this rule, click the +  button on the Add a Condition to this Rule line. Choose the desired condition from the Select New Condition Type dropdown, then click the Add button. See the User’s Guide for a description of possible conditions. 13.Continue adding tests as desired, then click the Save button. Click the Back button to return to the list of Rules, then Back again to return to the list of Branching Profiles. VideoVideo Return to MenuReturn to Menu

35. Edit a Branching Profile 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link 3.Click the Create and Edit Branching Profiles link (top of the list) 4.Click the Create and Edit Branching Profiles link (bottom of the list) 5.Click the Edit link beside the Branching Profile to be edited 6.The next screen shows the current Branching Profile. Click the Edit This Branching Profile link in the bottom left. 7.Make necessary changes, then click the Save button Video Return to Menu

36. Placement Rules

37. Creating Placement Rules After creating Branching Profiles to administer tests, the next step in account setup is to create Placement Rules. These rules place students into the appropriate classes based on test scores. If the campus is using Multiple Weighted Measures, responses to Background Questions may be factored in as well. If you are using Diagnostics only to gather student performance data or use MyFoundationsLab, you do not need to create Placement Rules.

38. Parts of a Placement Rule ■ Course Group –The collection of courses by subject: Math, English, ESL, Computer Science ■ Course –The individual courses students will be placed into: English 99, Math 100 ■ Majors (optional) –If majors are used as part of the placement decision, they must be entered. ■ User Defined Fields (optional) –Additional data points that can be pre-registered before testing or entered manually after testing to affect the placement process: SAT scores, high school GPA, etc. ■ Placement Rule –Each course has a specific set of conditions that place students into that course including test scores, responses to Background Questions, and values on data entered into User Defined Fields

39. Creating Course Groups 1.Click the Test Setup tab 2.Click the Create and Edit Placement Rules link 3.Click the Create and Edit Course Groups link 4.Click the Add button 5.Enter the name of the group 6.Click the Save button 7.Click the Back button to return to the previous menu. VideoVideo Return to MenuReturn to Menu

40. Creating Courses 1.Click the Test Setup tab 2.Click the Create and Edit Placement Rules link 3.Click the Create and Edit Courses link 4.Click the Add button 5.Enter the Course Number, Course Name, and desired comment 6.Click the Save button 7.Click the Back button to return to the previous menu VideoVideo Return to MenuReturn to Menu

41. Creating Majors 1.Click the Test Setup tab 2.Click the Create and Edit Placement Rules link 3.Click the Create and Edit Majors link 4.Click the Add button 5.Enter the Major Code, Major Name, and desired Major Comment 6.Click the Save button 7.Click the Back button to return to the previous menu VideoVideo Return to MenuReturn to Menu

42. Creating Placement Rules 1.Click the Test Setup tab 2.Click the Create and Edit Placement Rules link 3.Click the Create and Edit Placement Rules link (bottom of the list) 4.Click the Create Rule button. Enter the New Placement Rule Name, the desired Description/Notes and any Placement Comments. Note that Placement Comments are printed on the student’s Individual Score Report. Click the Save button. 5.The next screen shows a new Placement Rule. Click the Edit This Placement Rule link in the bottom left.

43. Creating Placement Rules 6.From the Course Placement Is dropdown menu, choose the desired course. To add additional courses to this placement rule, click the +  button, then choose the additional course. 7.To add the conditions that place students into this course, click the +  button beside Add a Condition to this rule 8.From the Select New Condition Type dropdown menu, select the appropriate condition, then click the Add button 9.Use the dropdown menu to choose the appropriate item (test name, background question name, etc.), choose the appropriate operator (greater than, equal to, etc), then enter the appropriate quantity (score, yes/no, etc)

44. Creating Placement Rules 14.To add another condition for placement into this course, click the click the +  button to Add a Condition after 15.Make the appropriate entries as before 16.Click the Save button 17.Click the Back button to return to the list of Placement Rules VideoVideo Return to MenuReturn to Menu

45. Editing a Placement Rule 1.Click the Test Setup tab 2.Click the Create and Edit Placement Rules link (top of the list) 3.Click the Create and Edit Placement Rules link (bottom of the list) 4.Click the Edit link beside the Placement Rule to be edited 5.The next screen shows the current Branching Profile. Click the Edit This Placement Rule link in the bottom left. 6.Make necessary changes, then click the Save button VideoVideo Return to MenuReturn to Menu

46. Verify Branching Profiles and Placement Rules

47. Verify Branching Profile/Placement Rules The Verify command allows Branching Profiles and Placement Rules to be checked to ensure they function as desired. By entering values for Background Question responses and test scores that represent the various conditions used in a placement decision, Verify simulates a testing experience.

48. Verify Branching Profile/Placement Rules ■ Verify proceeds rule by rule and pauses for input on Background Question responses and test scores. ■ The result of each rule is given: whether it Passed or Failed. Note that a rule that fails may be the desired result, e.g., a test score causing the next test to be skipped will show as Failed. ■ Create a table with Background Question responses and test scores for all the decision points in your Branching Profile and Placement Rules. Run Verify multiple times to test each possible combination of conditions.

49. Verify Branching Profile/Placement Rules 1.Click the Test Setup tab 2.Click the Create and Edit Branching Profiles link 3.Click the Create and Edit Branching Profiles link (top of the list) 4.Click the Create and Edit Branching Profiles link (bottom of the list) 5.From the list of Branching Profiles, click the Verify link to the right under the Action column 6.A new window will open and show the result of Rule #1. 7.Click the Apply Next Rule button at the bottom of the screen

50. Verify Branching Profile/Placement Rules 8.Enter appropriate Background Question responses or test scores 9.The result of each rule is shown as Passed or Failed 10.After applying all rules, the resulting Course Placement is displayed 11.Edit the Branching Profile and/or Placement Rules as necessary, then Verify again VideoVideo Return to MenuReturn to Menu

51. Proctoring Testing

52. Proctoring ACCUPLACER Tests All ACCUPLACER tests must be given in the presence of a proctor to maintain test security and the integrity of the testing process. ■ Run the System Requirements on each computer in advance of testing. ■ Provide scratch paper and pencils. Collect the scratch paper at the end of each testing session and destroy. Do not allow students to remove from the testing room. ■ Ensure a quiet testing area. ■ Do not allow calculators, cell phones or other electronics.

53. Proctoring – Starting a New Test 1.Log in to ACCUPLACER 2.Click the Administer Test tab 3.Click the Administer New Test Session link 4.Use the dropdown menu to select the Branching Profile 5.Click the Administer Test button 6.The Student Privacy policy appears ready for the student to begin testing VideoVideo Return to MenuReturn to Menu

54. Proctoring – Continuing a Test 1.Log in to ACCUPLACER 2.Click the Administer Test tab 3.Click the Manage Open Test Session link 4.Enter any desired search criteria 5.Click the Search button 6.From the list of students, click the Resume link beside the name of the student to sit at this computer VideoVideo Return to MenuReturn to Menu

55. Reporting

56. Report Permission Levels/Users Ability to create and print reports containing ALL data across all testing sites within the Institution *Institution Reporter Ability to create and print reports with ALL data from their site only Site Reporter Ability to access and print ONLY ISRs from all testing sites within the Institution *Institution Score Reporter Ability to access and print ONLY ISRs from their testing site only Site Score Reporter Ability to print essays from all testing sites within the Institution *Institution WritePlacer Reporter Ability to print essays from their testing site only Site WritePlacer Reporter Ability to proctor tests, create vouchers, and create and print reports with ALL data from their site only Proctor Reporter

57. Report Queue ■ Most reports generate in the background ■ After requesting a report, the Report Queue appears ■ Reports available for download once complete ■ Variety of formats available for export

58. Individual Score Report To reprint the Individual Score Report: 1.Click the Reports tab 2.Click the Individual Score Report link 3.Under the Find Student by Search Filter section, enter desired search criteria 4.Use the list to the left to select Fields for the report. Click the arrowhead to move the selected field to the list of the right. 5.Make desired Score Report Settings choices 6.Click the Submit button 7.When the list of students appears, click the View link to display each report VideoVideo Return to MenuReturn to Menu

59. A Roster Report To generate a Roster Report: 1.Click the Reports tab 2.Click the link for the type of roster desired: Placement, Course, or Score Roster 3.Use to on-screen tools to select the desired options for the report 4.Click the Submit button 5.On the Report Queue screen, refresh the screen until the report status is listed as Completed. 6.Use the Export Options link to download the report in the desired format VideoVideo Return to MenuReturn to Menu

60. Resources

61. Resources and Support Within ACCUPLACER A variety of resources is available to any ACCUPLACER user by clicking the Resources tab. These include: ■ Manuals –Program Manual –User’s Guide –COMPANION Administrator’s Manual ■ Student Materials –Sample Questions for Students –Sample Essays for WritePlacer –Link to ACCUPLACER student web site

62. Resources and Support Within ACCUPLACER ■ Information on ACCUPLACER//MyFoundationsLab –Order Form –Instructions on account setup ■ News and research related to ACCUPLACER ■ Information on Ordering Tests under the Order Tests tab VideoVideo Return to MenuReturn to Menu

63. Contacting ACCUPLACER info@accuplacer.org Support: 866-607-5223 ACCUPLACER.collegeboard.org