1. General Membership Meeting September 19, 2012

2.  Welcome & Call to Order  Board and Committee Leaders  Membership  Volunteer Announcements  Events at a Glance  Stay Connected/Show your spirit  Fundraising  Budget

3.  PresidentAlyssa Zumpano  VP FundraisingPatrick Honvo  VP MembershipChristina Wengerd  VP VolunteersErin Gaddis  SecretaryAmy Lorenzini  TreasurerAmanda Moore  Member At LargeStephanie Kolski

4.  Back to PoolLaurie deBrabander  WebmasterDavid Hertzbach  Green LeaderChristine Allred  Appreciation Days Davia Montanez  Spirit Wear/GearAlyssa Zumpano  Spirit NightColin Wathen  Box TopsClair Kollar  Turkey TrotDenise Edwards  Holiday ShopSharon Fondren  Holiday BazaarChristina Wengerd  Silent AuctionApril and Colin Wathen  YearbookPaula Ross and April Owens

5.  PTO membership is FREE. We want to build our school community and encourage everyone to join in to support our teachers, staff and students.  Please join online or complete the purple Membership Form to be on the email list for PTO updates and volunteer opportunities.

6. Without volunteers we would not be a successful organization! We are looking for volunteers to help with our fall events: Box Tops, Turkey Trot, Holiday Shop and Holiday Bazaar. We still need committee chairs for Spirit Days and the Shamrock Hop. Contact Erin Gaddis at vpvolunteers@evergreenpto.org to be placed on the volunteer list Contact Erin Gaddis at vpvolunteers@evergreenpto.org to be placed on the volunteer list

7.  Sept 4-Oct 5 Fall Box Top  September 7 Spirit Gear Orders  September 19 Back To School/General Mtg  October 3Spirit Night Brusters  Oct 22-26Spirit Week  October 26School Fall Festival  November 14 Spirit Night Chick-fil-A  November 1710:00-12:00 Turkey Trot  Nov 26-30 Holiday Shop  November 306:00-8:00 Holiday Bazaar  December 3 Spirit Night Nicolletti’s

8.  Jan 7- Feb 8Winter Box Top Collection  January 14-18Spirit Week  January 15Spirit Night Chick- Fil-A  January TBDStaff Luncheon  January 28 General PTO mtg  Jan TBDYearbook orders  February 12Spirit Night Red Robin  March 12Spirit Night Nicolletti’s   March 15 Shamrock Hop  March 18-22Spirit Week  Apr 15- May 10 Spring Box Top Collection  April TBDSpirit Night Bruster’s  April 29 General PTO Mtg  May 6-10Teacher Appreciation Week  May 13Spirit Night Chick- Fil-A

9.  Please visit our website www.evergreenpto.org  Sign up for our Facebook group  Complete the Membership Form including your email.  We will publish a monthly newsletter on our website at the beginning of each month. You can request a paper copy if you do not have email/internet access.  We will have Teacher Wish Lists up on the website by the end of October.

10.  Spirit and House Shirt orders should be delivered by middle of October. These shirts can be worn any time, but especially on:  Friday Spirit Days  Special Events in the school  Field Trips  We have a limited supply of shirts as well as EES Magnets and Tick Keys available for purchase tonight.

11.  Quick and simple ways:  The BoxTop Collection is going on now through October 5. Collection sheets websites can be found at the PTO website.  Please sign up your store cards (Target, Giant, McKay’s) to give back to EES. We will have information on our website.

12.  PTO Fundraising dollars go right back to EES to support staff and teachers  Playground shade; playground protective mats  Playground equipment (balls, jump ropes, hula hoops)  Books  Teacher materials for instruction  Author visits  Celebrations for student achievement  Parking lot barriers  Carpets in classrooms

13.  We would like your input on a list of ideas for a school gift(s) from our fundraising this year.

14. Budgeted FY 11- 12 ActualNet ProfitProposed Budget Fundraising 5th Grade Celebration$165.00$220.00-$35.84$200.00 Back to Pool$700.00$882.40$787.00$800.00 Box Tops$3,000.00$3,846.59$3,000.00 Holiday Bazaar$500.00$537.00$309.07$500.00 Holiday Shop$700.00$9,339.83$1,362.31$1,200.00 Returned Check fees$0.00 Spring Fundraiser$0.00$2,000.00 Shamrock Hop/Silent Auction$5,000.00$8,162.76$5,793.98$7,000.00 Spirit Nights$2,000.00$1,970.26$2,000.00 Spirit Wear$1,054.84$7,632.99$1,620.84$6,000.00 Turkey Trot$5,635.00 $2,237.68$5,500.00 Corp Gifts$285.31$1,433.50$1,000.00 Totals$29,200.00

15. Business Expenses Bank Fees$50.00$6.00$25.00 Charitable Org. Registration$50.00$40.00$50.00 Office Supplies$30.00$326.26$500.00 Postage$25.00$10.08$25.00 Insurance$573.00$524.00$575.00 Sales Tax$500.00$1,813.20$2,000.00 Web Hosting$100.00$104.40$150.00 Totals$3,325.00 Program Expenses Hospitality Staff Appreciation$2,800.00$3,220.00$3,500.00 Welcome Back Brunch$50.00$40.70$50.00 PTO Thank You Lunch$300.00$126.00$150.00 Volunteer Appreciation$0.00 $100.00 Spirit Days/Team Celebrations$400.00$367.89$400.00 End of Year Celebration$600.00$283.39$600.00 Green Team$0.00$200.00 Totals$5,000.00

16. GIFTS Parking Lot Barriers$606.32Benches rugs$152.64e-books author visit$500.00carpets MSA Wristbands$270.00playground Clay$174.41MSA Reserve forKindle Books for School$5,000.00 Reserve for future playground$5,000.00 Grant for grade levels to split$5,000.00 Totals$10,000.00$16,703.37$8,500.00 5th Grade Celebration$350.00$255.84$300.00 Back to Pool$95.40 $300.00 Box Tops$500.00$250.00 Scrips$3,000.00$1,514.75$0.00 Holiday Bazaar$219.13$227.93$200.00 Shamrock Hop$2,500.00$2,368.78$2,500.00 Spirit Wear$700.00$5,473.25$4,500.00 Turkey Trot$3,358.86$3,397.32$3,000.00 magnets$272.50 $300.00 tick keys$266.40 $270.00 Totals$11,620.00

17. Beginning Balance$14,708.00 Add Fundraising$29,200.00 Total Income$43,908.00 Less Business Expenses$3,325.00 Less Hospitality Expenses$5,000.00 Less Gifts$8,500.00 Less Fundraising Expenses$11,620.00 Total Expenses$28,445.00 Ending Balance$15,463.00

18. Approval Vote for Budget Adjourn

19.  Thank you  Student led classroom visits