1. Membership Activities Board (MAB) Committee Makoto Kaneko VP for MAB

2. Items: (1) Current Status of Membership Summary (2) Bundle Registration (motion) (3) To Find More Chapter Activity (motion) (4) RAS-IFRR School of Robotics Science (motion) (5) RAS Virtual Community (6) Educational Committee Report

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5. (1) Current Status of Membership Summary (2) Bundle Registration (motion) (3) To Find More Chapter Activity (motion) (4) RAS-IFRR School of Robotics Science (motion) (5) RAS Virtual Community (6) Educational Committee Report

6. Registration for ICRA Joining RAS and IEEE at ICRA + Bundle Registration for non member student at ICRA Providing a reduced rate

7. Present MemberNon-Member Student $200 (355) $200 (49) 2004 ICRA Data () # of registration

8. Advanced Reg.Late Reg. Member$200(355)$280(49) Non-member$215$295 Non-member Bundle $225$305 Simulation for 2004 Data ():# of participants. RAS subscription fee $11($21:actual cost), IEEE membership fee $15 ($30 annual fee) Financial impact $4K

9. Motion: Bundle Registration for Student at ICRA Allow student to join IEEE and RAS at a reduced rate when registering for ICRA starting in 2005 ICRA. Advanced Reg.Late Reg. MemberFeeFee’ Non-memberFee + $15Fee’+ $15 Non-member (Bundle) Fee + $25Fee’+ $25

10. (1) Current Status of Membership Summary (2) Bundle Registration (motion) (3) To Find More Chapter Activity (motion) (4) RAS-IFRR School of Robotics Science (motion) (5) RAS Virtual Community (6) Educational Committee Report

11. Background ・ Chapters start with much activity. ・ But their activities are gradually slow down. ・ So, each chapter should be re-vitalized periodically.

12. To Find More Chapter Activity ・ Duty  Visibility of Chapter Activity, e.g. www, Annual Report ・ Encouragement  Financial Support by RAS ・ Warning  Follow-up for Submitting Report

13. Support for Chapter Activities (Motion) $10K per year for two years. Chapters can submit proposal with up to a 1K budget for support of technical activities, e.g. mini-symposium, or mini-WS.

14. Support for Chapter Activities (Motion) $10K per year for two years. Chapters can submit proposal with up to a 1K budget for support of technical activities, e.g. mini-symposium, or mini-WS. To be submitted by MAB as IEEE initiative for 2006 (if not approved then funding requested from AdCom).

15. (1) Current Status of Membership Summary (2) Bundle Registration (motion) (3) To Find More Chapter Activity (motion) (4) RAS-IFRR School of Robotics Science (motion) (5) RAS Virtual Community (6) Educational Committee Report

16. IEEE Robotics and Automation Society (RAS) IFRR – International Foundation of Robotics Research IEEE RAS - Robotics & Automation Society Paolo Dario, IEEE-RAS Past-President Oussama Khatib, IFRR President IEEE-RAS / IFRR School of Robotics Science (SRS)

17. Aims Providing a selected number of robotics students and young researchers with an educational opportunity of the highest scientific level, which shall represent a fundamental milestone in their careers and will enable them to feed and grow their potential to become the top robotics scientists world-wide. The focus on robotics research of the IFRR, combined with the large membership and qualified experience in education of the IEEE- RAS, provides a unique opportunity for a full coverage of the robotics community, in terms of theoretical and experimental topics, researchers, and geographical spreading.

18. Scientific Board IEEE-RAS: Ronald Arkin George Bekey Paolo Dario Ruediger Dillmann Makoto Kaneko David E. Orin IFRR: Henrik Christensen Shigeo Hirose Gerd Hirzinger Oussama Khatib Yoshihiko Nakamura Shree Nayar

19. SRS 2004 Attendance: 35 students Venue: Centro Studi Santa Maria Maddalena Accomodation: Hotel San Lino (negotiated price) Fee: 1000$ (including luncheons and coffee-breaks) Additional activities: Optional tour of the Robotics Labs of the Scuola Superiore Sant’ Anna Introduction and presentation of participants Guided Tours of Volterra and Siena (Tuscany) Evening Social Event Evaluation Local SRS Committee: Paolo Dario, Cecilia Laschi, Claudia Carnevali, Lisa Puzella Co-sponsored by Scuola Superiore Sant’Anna, Pisa, Italy

20. SRS 2004 The SRS mascotte: alabaster robot

21. SRS 2004 Welcome at the labs of the Scuola Superiore Sant’Anna in Pontedera, Pisa

22. SRS 2004 Lectures and hands-on lessons

23. School of Robotics Science First summer school was held July 19-23, 2004. Students taking part could form a great international channel through SRS. SRS will not be located at the same area. Motion : IEEE Initiative for $10K per year for three years ($10K per year will be also solicited from IFRR)

24. Buget Totally $47K (Lectures $23K, Venue $4K, Meals $9K, others 11K):

25. School of Robotic Science Motion : IEEE Initiative for $10K per year for three years ($10K per year will be also solicited from IRFF)

26. (1) Current Status of Membership Summary (2) Bundle Registration (motion) (3) To Find More Chapter Activity (motion) (4) RAS-IFRR School of Robotics Science (motion) (5) RAS Virtual Community (6) Educational Committee Report

27. ・ Dr. Aydan Erkman, the former VP of MAB is still taking care of VC. RAS Virtual Community(VC) ・ The content is almost same as that she presented in AdCom in the ICRA03.

28. (1) Current Status of Membership Summary (2) Bundle Registration (motion) (3) To Find More Chapter Activity (motion) (4) RAS-IFRR School of Robotics Science (motion) (5) RAS Virtual Community (6) Educational Committee Report

29. Educational Committee Report 1.Curricula, teaching and pedagogical methods, teaching material, web initatives. 2.Conference support, workshops and tutorials, 3.Hardware (robots), 4.Visibility to educational activities, 5.Organization and support to our projects.

30. IEEE Control Systems Society BoG Winter Meeting MARC TC Report Las Vegas, NE, USA Free* Workshops/Tutorials for Students at ICRA Charge RAS student members only $10 to attend tutorials and workshops Financial impact: $4K based on IROS 2002 tutorial/workshop statistics Implemented as part of conference organizer budget Instant student member proposal could double the number of eligible RAS student members Charge RAS student members only $10 to attend tutorials and workshops Financial impact: $4K based on IROS 2002 tutorial/workshop statistics Implemented as part of conference organizer budget Instant student member proposal could double the number of eligible RAS student members

31. Concluding Remarks More new member in RAS. Keeping (or increasing) chapter activities. Education, especially for young researchers including student member.

32. ( ) denotes the # of participants Advanced Reg.Late Reg. Member$500 (316)$570 (37) Non-member$620 (109)$690 (20) Student$200 (242)$270 (52) 2003 ICRA Data Financial Impact for Bundle –(109x$120+20x$120)=-$15,480

33. ( ) denotes the # of participants Advanced Reg.Late Reg. Member$500 (395)$600 (113) Non-member$625 (139)$750 (49) Student$200 (355)$280 (49) 2004 ICRA Data Financial Impact for Bundle –(139x$125+49x$150)=-$24,725

34. Format Held yearly, with a duration of approximately one week, within the first three weeks of July Location: Volterra (Pisa), a small town in Tuscany, Italy (for the first 3 editions) Structured programs of plenary lectures given by distinguished robotics professors and researchers Opportunity for hands-on lessons and students’ projects on site and in the robotics labs in Pisa, to integrate regular lessons Residential setting, to favor informal interaction between the attending students and the teachers, as well as among students Themes identified yearly, giving attention to have a balance between general and focused topics

35. Attendance A restricted number of 30-35 robotics students and young researchers Tough selection of applications, in order to identify excellent students with promising skills for break-through robotics research Modalities for application and the selection criteria, as well as the registration fee, defined by the Advisory Committee

36. SRS 2004 Dates: July 19 to July 23, 2004 Location: Volterra (Italy) Organizers: Henrik Christensen, appointed by IFRR Ronald Arkin, appointed by IEEE-RAS Theme: Human-Robot Interaction Lecturers: Aude Billard, EPFL: Embodied Learning / Imitation Cynthia Breazeal,MIT: Affective Interfaces Hiroshi Ishiguro, Osaka/ATR: Case Studies Erika Rogers, CALPOLY: HCI Introduction Jean Scholtz, NIST: Usability / Experimental Design Alan Schultz, NRL: Pragmatics / Case Studies web-site: www-arts.sssup.it/SRS

37. SRS 2004 Social events Guided tours of Volterra and Siena Lunches together Banquet and diplomas

38. Venue: Centro Studi Santa Maria Maddalena, Volterra (Italy) Congress Center located in a complete block in the city centre Ancient building, with nine centuries of history it has been the home of the Santa Maria Maddalena Hospital since the beginning of the second millennium of Christian times Various rooms, with different size and arrangement, and facilities and technological equipment for congresses and schools, not only for presentations and lessons, but also for hands-on work, meetings, secretariat activities and reception

39. Next venue SIAF – Scuola Internazionale di Alta Formazione (International School of Graduate Studies) Created by the Scuola Superiore Sant'Anna (Pisa, Italy), in collaboration with Cassa di Risparmio di Volterra (a local bank institute) Foundation Cassa di Risparmio di Volterra Municipality of Volterra Province of Pisa Tuscany Region Located in Volterra, a small town in Tuscany, 64 Km far from Pisa Facilities for residential education

40. Next venue SIAF – Scuola Internazionale di Alta Formazione (International School of Graduate Studies)

41. Next venue SIAF – Scuola Internazionale di Alta Formazione (International School of Graduate Studies) 2 buildings for classrooms 5 buildings for dormitories, with 93 bedrooms, 130 beds a swimming pool a tennis court a gymnasium a library a restaurant a bar ICT tools total surface area: 22.000 m 2 total area of roofs: 2.324 m 2 total floor surface: 5.100 m 2 parking lots: 1.150 m 2 green areas: 7.400 m 2

42. Volterra Volterra is one of the finest and lesser known hilltop towns tucked away in the heart of Tuscany, only a short distance from Florence (72 kms), Siena (50 kms), Pisa (64 kms), San Gimignano (29 kms). Idyllically set amidst an evocative landscape of soft rolling hills and lush woodland abruptly defined by barren, deep clay walled chasms gullies and ravines, Volterra, 545 metres above sea level, dominates and divides the Cecina and Era valleys. A haven of Etruscan, Roman, Medieval and Renaissance art and architecture Volterra and its territory are a perfect choice for intensive study programmes or a peaceful relaxing holiday The city walls and gate “Porta Marcoli Palazzo dei Priori Palazzo Minucci-Solaini: the courtyard

43. Travel information Volterra can be reached by car or by coach Coaches leave hourly from Pontedera (1h15’ trip) and Cecina (1h trip), which are both connected with the railways. Pontedera is on the Pisa- Florence line, while Cecina is on the Pisa-Rome line  To Rome Pontedera Volterra and the local area offer a choice of accomodations in a wide range of cost and typologies, from luxury hotels to farmhouses, bed&breakfasts and hostels

44. The cost of the First SRS was supported by: EURON SAIC Cassa di Risparmio di Volterra Registration Fees Scuola Superiore Sant’Anna RESULTS are summarized in the Report by the organizers (sent to RAS officers in early August 2004) Report published in the RAS Magazine.

45. Based on the results of the First SRS in 2004 we propose, in agreement with IFRR, to organize the next two Schools of Robotics Science in 2005 and 2006, again in Volterra, Tuscany, Italy The proposed topics are: Robot Design (2005) Robot Control (2006) The proposed organizers are: 2005: Hirose, Cutkosky or Nakamura (IFRR); Kaneko or Dario (RAS) 2006: Khatib (IFRR); Siciliano or Dillmann (RAS) The costs will be covered by…

46. Provisional cost of SRS 2004: 40 K$ Requested RAS Sponsorship per year: 10 K$ Requested IFRR Sponsorship per year: 10 K$ 50% co-sponsorship of the SRS

47. Bundled Registration for Students at ICRA Allow students to join IEEE and RAS at a reduced rate when registering for ICRA (starting in 2005). Proposed advance student registration fees: –Member : $ X –Non-member: $ X+15 –Instant RAS Member: $ X+25 IEEE membership is $15; RAS retains $10 (half of the cost of providing the magazine) Estimated financial impact: $4K Allow students to join IEEE and RAS at a reduced rate when registering for ICRA (starting in 2005). Proposed advance student registration fees: –Member : $ X –Non-member: $ X+15 –Instant RAS Member: $ X+25 IEEE membership is $15; RAS retains $10 (half of the cost of providing the magazine) Estimated financial impact: $4K

48. Support for Chapter Activities To be submitted by Membership Activities Board as IEEE initiative for 2006 (if not approved then funding requested from AdCom) $10K per year for two years Chapters can submit proposal with up to a $1K budget for support of activities, e.g., mini-symposium To be submitted by Membership Activities Board as IEEE initiative for 2006 (if not approved then funding requested from AdCom) $10K per year for two years Chapters can submit proposal with up to a $1K budget for support of activities, e.g., mini-symposium

49. School of Robotics Science First summer school was held July 19-23, 2004 Approved budget from RAS was not used due to financial support from SAIC and EURON Propose IEEE Initiative for $10K/year for three years ($10K/year will also be solicited from IFRR) First summer school was held July 19-23, 2004 Approved budget from RAS was not used due to financial support from SAIC and EURON Propose IEEE Initiative for $10K/year for three years ($10K/year will also be solicited from IFRR)