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Introduction to Volunteering
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Agenda Opportunities of All Shapes and Sizes Taking the Lead Resources Information and Tour Volunteer Appreciation Closing Remarks
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School Opportunities
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Volunteer Opportunities at HHES Classroom activities and/or parties Field trips PBIS Incentive Days Copying for teachers and staff Assisting teacher in classroom/lesson prep Storytelling Mentoring and tutoring
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Goals for Today’s Orientation To understand of the role of the volunteer in our program To review the policies and procedures relevant to our volunteer program To review the responsibilities of any volunteer in our school
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How do I Start? Attend the Mandatory Volunteer Training Watch the AACPS volunteer video Provide your information (e-mail) Signupgenius.com
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Provide a positive relationship with the students and staff Give individualized assistance to students Help teachers with non-instructional tasks so they have more time to work with the children Works as a team member with the faculty and staff Share your talents. The Role of the Volunteer
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Volunteer Responsibilities Know and practice the code of conduct Maintain caring and a professional attitude Be prompt and dependable Help keep the building safe (Sign in and wear a name tag) Allow the teacher to handle discipline Be flexible
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Volunteer Code of Ethics As a volunteer, I am a member of an educational team. As a volunteer member of that team… I shall maintain the dignity necessary to gain the respect of students and set a good example at all times. I will show high regard for each child by being courteous, impartial, and fair. I will respect those with whom I work. I will not impose my own religious or political views upon students. I understand that I will work under the supervision
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Confidentiality is Crucial As a member of the educational team, each volunteer must understand that all information regarding children, teachers, and the school is confidential and should remain in the school setting!
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Confidentiality includes… Student performance Student behavior Conversations heard amongst staff Concerns with teachers and staff Incidents with students Health and medical issues Parent information
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Computer Data is confidential too! Some school system data is confidential! Some student work on computers can be confidential!
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While in School.... Please Respect Teachers’ Schedules
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While in School.... Safety First Please ensure the care of your Preschool Age Children before Volunteering
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While in School… Always remember to sign in and out! Make sure to tell the office that you are volunteering.
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Be a Good Role Model Set a good example. Be courteous, impartial, and fair. Earn respect. Give respect. Do not impose your own religious or political views upon students.
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Be a Good Role Model There is no dress code for adults. But, we ask that you follow the same dress code we ask our students to follow!
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The Do Nots!!!! Do not smoke on any school property. Do not bring drugs or alcohol onto our property.
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Please Remember: Call the school if you will not be able to come in on your volunteer day 410-222-6930
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HHES Systems that are in place… We are a PBIS (Positive Behavior and Intervention Supports) School 3 R’s Respect yourself, Respect others, and Respect Property We use a voice level chart at HHES Level 1=Silence Level 2=Whisper Level 3=Soft Voice Level 4=Teacher Voice Level 5=Outside
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Background Checks Not Required for regular classroom volunteers who are also parents of students in the school Commercial Background Checks Suggested for regular classroom volunteers who are not parents of students in the school Required for volunteers who go on overnight trips or have unrestricted access to students Required for PTA/PTO/CAC or Booster Group Officers Required for volunteers going to Arlington Echo or Drownproofing
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It begins and ends with SECURITY Sexual Harassment Child Abuse
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For your gift of time now and throughout the school year! Questions/Concerns: Avita Chavez atjones@aacps.org or PTA hebronharmanpta@gmail.com atjones@aacps.org hebronharmanpta@gmail.com
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PTA Opportunities
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PTA Opportunities: Larger Events/Activities Board Positions (2-Year Term) 2014-15 Vacancies - President and Secretary Coordinator/Chair (2-year term) Hullabaloo Winter Event Product Sale Fundraiser(s) Bookfairs Talent Show Walk-A-Thon Restaurant Fundraisers Communication/Social Media Swag sales Membership Volunteer New Ideas???
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PTA Opportunities: Smaller Events/Activities Committee member for larger event Coordinator for smaller event Ice Cream Social Reading Night Math Night Science Fair Skate Night Movie Night New Ideas?
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Other Types of Opportunities “Day-of” event/activity volunteer Activity-specific supply purchasing Newsletter Scrips Boxtops Coke Points Presentation coordinator Copies/Distribution Marquee Grant Writing Parent Liaison for External Committees IT Other ideas?
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Ways to Get Information aout Volunteering Check the Volunteer Ops section of our webpage: www.hhespta.org www.hhespta.org Contact Event Chairs or Avita Chavez Send an email to hebronharmanpta@gmail.comhebronharmanpta@gmail.com Respond to calls for volunteers listed in the newsletter, distribution emails, or event flyers
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Taking the Lead: Steps to take ASAP Lead and budget assigned by PTA Board Choose the date for event, confirm it with: PTA Board Front Office Personnel (Mrs. Kimble) Val, Head Custodian Identify Committee Members (for planning) Take a look at supplies that PTA has available for use Make plan/timeline leading up to event Create a brief spend plan and share with PTA Board Make contact with former chairs or event volunteers if you want past experience insights
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Rules to Remember Have fun and be creative! Respect the school property…leave it the way you found it. After-hours events require a staff (or custodial team) member to be present Don’t forget the teachers…they are a great resource Contracts generally need to be signed by PTA president
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Rules to Remember If kitchen food prep is needed, must contact kitchen staff for assistance “High Risk” Activities are restricted…check with PTA board if you have questions. Some examples include: mechanical amusement equipment, inflatables, skating, rock climbing, obstacle courses, trampolines, etc. No food in gym. Need rubber soled shoes in gym.
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Taking the Lead: Next Steps to Take Assess what needs to be done and assign person responsible…check in to ensure that it is completed. Assess how many volunteers you need and for what. Then recruit by posting on webpage/sending an email to PAT members (this is arranged through a request submitted to hebronharmanpta@gmail.comhebronharmanpta@gmail.com Ask for donations from parents/businesses Contact Meade High School Key Club if you need HS volunteers Buy supplies (save receipts). Budget overruns must be approved by board Advertise Event Website (ASAP) Marquee and Newsletter (Month of) Mrs. Taylor’s notes to staff (Month of) Flyer and morning announcements(~1-3 weeks out) Labels (day-of)
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Taking the Lead: Final Steps to Take Closet may be used for short term of supplies Have volunteer assignments in advance or prepared ahead of time Leave time for set up (note that gym and cafeteria are in use for much of the day)…plan accordingly Do a trial run with AV Make signs, assign greeters to conduct the flow of traffic Don’t forget to have volunteers assigned for clean-up duty!
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Resources Budget Total established for each event Brief Spend Plan must be submitted to board For example: Hullaballoo Budget $1000 total, $200 for DJ, $400 for refreshments, $300 for prizes/candy, $100 for carnival-style game supplies Must submit receipts for reimbursement (can be submitted “as-you-go” or all at once Submit receipts to the PTA Treasurer or through the PTA mailbox labeled ATTN: Treasurer Must be the same school year
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Storage Areas Mail room Copier (requires code…send an email to the PTA email box or board member if you need it) Storage closet
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Volunteer Rewards Volunteer “Hour” Power Log each hour you volunteer at School/PTA activities and events Each hour logged is an entry into our grand prize drawing Grand prize is a family gift basket with a total value ~$100. Any volunteer logging at least 10 hours receives an award at the end of the year Please volunteer anytime and often!
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Questions? Hebronharmanpta@gmail.com Hebronharmanpta@gmail.com Board members Former chairs and veteran volunteers **Please consider some of the opportunities we have available for the 2013-14 School Year**
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