1. Proposed DriveCam ® Program Board of County Commissioners November 13, 2007

2. Outline Introduction Causes of Accidents Auto Liability Costs Pilot Program Proposed Permanent Program Summary and Recommendations

3. Outline Introduction Causes of Accidents Auto Liability Costs Pilot Program Proposed Permanent Program Summary and Recommendations

4. RISK MANAGEMENT 17 Employees 4 Sections Claims Safety and Loss Control Environmental Contract Review and Risk Transfer Oversee County’s Self Insured Program Workers Compensation Auto Liability General Liability Environmental Liability Misc. Exposures Focus of Program is Loss Prevention Safety and Health Manual

5. RISK MANAGEMENT Processes over 1400 Workers Compensation, Automobile Liability, and General Liability Claims per year Provided training for 1100 County employees in 2006/2007 Reviewed over 400 contracts for appropriate indemnification language and insurance limits

6. Outline Introduction Causes of Accidents Auto Liability Costs Pilot Program Proposed Permanent Program Summary and Recommendations

7. Causes of Accidents The Surface Transportation Policy Partnership Most Deaths Caused by Aggressive Driving San Bernardino CA Tampa/St Petersburg FL Phoenix AZ Orlando FL Miami FL Las Vegas NV Ft. Lauderdale FL Dallas-Fort Worth TX Kansas City MO San Antonio TX

8. Causes of Accidents 1. Distractions are an element of 80% of all accidents and 65% of all near accidents 2. Results in 5 million accidents costing $184 billion in annual costs 3. Following too closely at high speeds 4. Aggressive driving is factor in 56 percent of fatal crashes *The Surface Transportation Policy Partnership & 2006 NHTSA Leading Causes of Accidents

9. Outline Introduction Causes of Accidents Auto Liability Costs Pilot Program Proposed Permanent Program Summary and Recommendations

10. Automobile Loss History Third Party Bodily Injury and Property Damage Cost Fiscal Year 2003/2004:$780,000 2004/2005:$400,000 2005/2006:$620,000

11. Automobile Loss History Workers Compensation Automobile Loss Cost Fiscal Year 2003/2004:$440,000 2004/2005:$ 50,000 2005/2006:$ 40,000

12. Outline Introduction Causes of Accidents Auto Liability Costs Pilot Program Proposed Permanent Program Summary and Recommendations

13. DriveCam ® Pilot Program What is Drive Cam? Digital Recorder that is mounted to the windshield of a vehicle Saves digital recording only when triggered by G- Forces such as sudden stops, starts, or impacts Saves 10 seconds before and 10 seconds after incident Provides split view of the driver and from the front of the vehicle

14. DriveCam ® Pilot Program What DriveCam is not? It does not allow remote activation to “spy” It does not allow constant monitoring of a persons actions

15. DriveCam® Pilot Program Pilot Program Implemented on May 18, 2007 3 Month Program 30 Vehicles had cameras installed Fire & Rescue, Utilities, Public Works and Code Enf. 441 Incidents were recorded that required coaching

17. DriveCam® Pilot Program Leading Causes of Incidents Requiring Coaching 1.Traffic Violations 2.Cell Phone Usage While Driving 3.Following Too Closely

18. DriveCam® Case Study Results DS Water – National Bottled Water Distributor 2005/2006 – 75% Reduction in Accidents 86% Reduction in Accident Costs Time Warner Cable – National Cable TV Company 2002/2003 – 41% Reduction in Preventable Accidents US Marine Corps 2003/2004 – 35% Reduction in Damage to Vehicles 80% Reduction in Damage due to abuse US Concrete – 7 th Largest Concrete Distributor 2005/2006 – 50% Reduction in Automobile Claims 61% Reduction in Cost per Claim

19. DriveCam® Pilot Program Results 90% Reduction in Frequency of recorded incidents 92% Reduction in Severity of recorded incidents

20. Outline Introduction Causes of Accidents Auto Liability Costs Pilot Program Proposed Permanent Program Summary and Recommendations

21. - 3 year phased implementation of 750 Drive Cam units into County vehicles. Drive Cam has current GSA contract - Cost: Includes Equipment, Installation and Managed Services Year 1$199,740.62 Year 2$267,318.02 Year 3$331,928.02 Year 4+ $103,376.00 (Managed Services Only) - Funds are available through increased recoveries from Risk Management loss fund Proposed Permanent Program

22. Pilot Program Some employees expressed concern over loss of privacy Meeting with employee groups was held prior to implementation of the pilot to explain the program and technology Permanent Program Public Vehicles Safer environment for employees Better claims management Program Obstacles

23. Outline Introduction Causes of Accidents Auto Liability Costs Pilot Program Proposed Permanent Program Summary and Recommendations

24. Summary and Recommendations Coaching of Drivers significantly improved their driving performance and enhances employee safety Ability to see actual footage of any accidents is invaluable in defending County from claims ACE, Inc. conducted an independent study showing a 22% reduction in fleet maintenance/repairs

25. Summary and Recommendations Approval of the proposed permanent DriveCam ® program, and Approval to change the Administrative Regulation to reflect this program Requested Actions:

26. Approve Amendment to Proposed Administrative Regulation 2.12.04(I)(A) It is the policy of the Orange County Board of Commissioners (BCC) that every effort will be made to prevent employee involvement in motor vehicle accidents. Employees shall comply with all safety laws and regulations which apply to motor vehicles in the State of Florida and with the Orange County Safety and Health Manual. The BCC reserves the right to place electronic devices designed to record the operation and location of BCC vehicles. Employees who violate motor vehicle safety laws and regulations are subject to disciplinary action and possible termination. Summary and Recommendations

27. Proposed DriveCam ® Program Board of County Commissioners November 13, 2007