1. European GDE Meeting Oxford 25. October 2005 Karsten Büßer ILC Outreach Current Work and Progress (European View)

2. K. BüßerEGDE Oxford25.10.2005 ILC Outreach in Europe Pre-GDE Era

3. K. BüßerEGDE Oxford25.10.2005 ELCSG Outreach Sub-committee  One person per CERN member state (currently only 16 members), nominated by RECFA, to adopt a country-by-country strategy to be implemented on the country level with the help of the ELCSG  ELCSG: asked the group to tackle three issues:  Immediate strategy aimed at politicians  Strategy aimed at other scientists  Strategy aimed at the general public  Coordinators (appointed by ELCSG) Phil Burrows (QMUL), Giorgio Chiarelli (INFN Pisa), Philip Bambade (LAL Orsay), Michael Kobel (Bonn)

4. K. BüßerEGDE Oxford25.10.2005 Outreach Committee Activities  Regular phone and live meetings  Topics under discussion:  Report on the Level of Consciousness of the Linear Collider within the European Establishment  Raising awareness of the ILC as a European Opportunity  Plans for a global LC webpage → realised by the GDE now (www.linearcollider.org)www.linearcollider.org  Suggestions for sets of common media, e.g. LC posters  Participation in the organisation of the HEP activities at ESOF2004, Stockholm  Organisation of the exhibition and public conference accompanying the LCWS 2004 in Paris

5. K. BüßerEGDE Oxford25.10.2005 Subcommittee Outreach Events

6. K. BüßerEGDE Oxford25.10.2005 ILC Outreach in Europe Transition to the GDE

7. K. BüßerEGDE Oxford25.10.2005 Integrating Communication into the GDE Suggestion by WG6 of the ILC Workshop at KEK (Nov 2004): Find one additional FTE per region Serve as ‘plug-in’ to the regional GDE teams Direct communication channel for the GDE Responsible for: ILC NewsLine ILC Webpage content: www.linearcollider.org Preparation of materials (press releases, brochures, posters, etc.) Coordination of outreach activities between the regions

8. K. BüßerEGDE Oxford25.10.2005 Status of the GDE Communicators  Americas:  Hired Elizabeth Clements as ILC Communications Director Americas  Positioned at Fermilab  Will hire a dedicated webmaster for www.linearcollider.orgwww.linearcollider.org  Asia:  Hiring a dedicated communicator is difficult  Youhei Morita (KEK) acts as ILC Communications Director Asia  Gets help from other Asian colleagues (e.g. Kaoruko Saeti)  Will hire someone at KEK end of this year to help in English/Japanese translation

9. K. BüßerEGDE Oxford25.10.2005 Integrating Communication into the GDE

10. K. BüßerEGDE Oxford25.10.2005 Status of the European Communicator  Found a typical European-style distributed solution:  1 person hired at LAL-CNRS/IN2P3: Perrine Royole-Degieux  full financed by CNRS for an initial period of one year  100% HEP outreach  50% for LHC, especially LHC experiments  50% for ILC GDE, contact person: Philip Bambade  1 person will be hired at DESY  jointly financed by DESY and INFN for an initial period of one year  100% ILC  50% outreach  50% scientific assistant to European GDE Director (B. Foster)  I am the placeholder for that person in the GDE for the time being  ELCSG Outreach Sub-comittee could serve as advisory board  Sharing resources for the European GDE core between partners:  France: 50% of one FTE  Germany: 50% of one FTE  Italy: 50% of one FTE  UK: 50% of Brian Foster (to release him from his Oxford duties)

11. K. BüßerEGDE Oxford25.10.2005 Position Announcement  Job announced in July/August issue of Cern Courier  Closing date was September 1 st  46 applications received!  most of them not qualified  but some seem to be very good

12. K. BüßerEGDE Oxford25.10.2005 Candidate Selection Status  Selection board formed:  Philip Bambade, LAL  Phil Burrows, QMUL  Giorgio Chiarelli, INFN  Brian Foster, Oxford  Michael Kobel, Bonn  Hanna Nowak, DESY  KB  First phone meeting on September 19 th :  5 candidates selected for short list  Interviews with selected candidates on October 29 th at DESY (plus video links)

13. K. BüßerEGDE Oxford25.10.2005 Candidate Selection Outlook  Hope to have a decision early in November  Realistic starting date: January 2006  → I am happy to retire from the GDE at that time!

14. K. BüßerEGDE Oxford25.10.2005 ILC Outreach Snowmass 2005

15. K. BüßerEGDE Oxford25.10.2005 Communication at Snowmass  Communication and Outreach is an official item of the ILC workshop agenda since KEK → WG6  WG6 had a lot of participants in Snowmass:  ALCSG, ELCSG, USLCSG Outreach Subcommittees  Professional ILC Communicators, i.e. press office members of the big labs and organisations  Interaction.org collaboration members  The GDE communicators  Other interested ILC collaborators, etc.  WG6 had two very active weeks:  ILC communications sessions  Interactions.org collaboration meeting  Workshop on public participation at the ILC  Strategic Communication Plan  and:

16. K. BüßerEGDE Oxford25.10.2005 Launching of www.linearcollider.org

17. K. BüßerEGDE Oxford25.10.2005 www.linearcollider.org  Launched at Snowmass (15. August 2005)  Commercial Content Management System by Xenomedia  Started with very successful Snowmass live coverage  Information for  Collaborators  The Press  Communicators  Students and Educators  Close collaboration with DMS selection committee for the introduction of Wiki systems, e.g. for BCD editing needs  Dedicated webmaster will be hired at Fermilab  Web traffic:  August (since 15 th ): 8867 visits  September: 11871 visits  October (until 14 th ): 4509 visits

18. K. BüßerEGDE Oxford25.10.2005 Launching of the ILC NewsLine

19. K. BüßerEGDE Oxford25.10.2005 ILC NewsLine  Launched at Snowmass (18. August 2005)  Weekly e-newsletter to the ILC community and beyond  Feature stories  Report from conferences and workshops  Director’s corner  Around the world  Calendar  In the News  Announcements (events, preprints, new colleagues, job announcements, etc.) ← your input required!  10 issues so far  825 current subscribers (as of 14. October 2005)  ~20 new subscribers per week  Very successful collaboration between the (already existing) GDE communicators

20. K. BüßerEGDE Oxford25.10.2005 Conclusion  ILC outreach is an important topic on Europe’s agenda  ELCSG Outreach Sub-committee  European GDE Communicator(s)  1.5 FTEs for the ILC (1.0 Outreach + 0.5 Scientific GDE Assistant)  1.5 FTEs for Outreach (1.0 ILC and 0.5 LHC)  strong synergy effects expected  One Communicator is already in place at LAL  Other will start at DESY soon  Need to discuss the interplay between the ELCSG Outreach Subcommittee, the GDE Communicators, and the rest (e.g. the press offices of the labs)  ILC outreach activities come up to speed  ILC Website  ILC NewsLine → Future plans (see Perrine’s talk!)