1. © Center for Companies That Care, 2009 Job Shadowing Mentor Training February 18, 2009

2. © Center for Companies That Care, 2009 Agenda Feedback about Kick-off Goals and plans for Job Shadowing Feedback from Kick-Off Terrific Tales Resources Questions and Answers

3. © Center for Companies That Care, 2009 Job Shadowing: Goals Build relationships with mentoring team members Introduce students to a work environment Introduce students to your business/industry Introduce students to the type of work you do Students understand the educational path to jobs in your organization Students experience “doing” some work

4. © Center for Companies That Care, 2009 Job Shadowing: Advance Prep Students will be prepped during after school sessions –How to dress –Prepare questions –How to act –What to expect Mentors plan three hours of activities –Ideally with flexible start/end times –Over lunch –Email schedule to student Mentors make arrangements with building security –Chaperones will not accompany students beyond lobby Companies That Care will send estimated arrival and pick-up times by end of day on Friday, February 27 th

5. © Center for Companies That Care, 2009 Job Shadowing: Day of Students will be brought to work site Possible activities –Understand student’s goals –Tour of building –Standard Orientation, if you do one –Review company values and 10 Characteristics –Overview business and divisions/departments –Review business and departmental goals –Job application –Compensation ranges for various positions –Performance management process (competencies and form) –Meeting with internal recruiter – what do they look for in a job applicant –Meeting with newest employee – why did they choose to work there –Discuss why I “love” my work –Discuss how I chose my college; life at college –½ hour project that student can do –Case study of business challenge –Reading a (simple) financial report –Lunch

6. © Center for Companies That Care, 2009 Job Shadowing: Possible Handouts Company Brochure Organization Chart Job Application Job Competencies Company promotional items

7. © Center for Companies That Care, 2009 Sample Schedule: NeigerDesign Tour office and meet staff Overview of industry and types of organizations –Ad agencies, art studios, illustrators, photographers, etc. Overview of how a business works –Structure, budgets, salary ranges, etc. Overview of typical project –Assignment, goals and objectives, considerations, budget, schedule, concepting, design, presentation to clients, refinement, production, publishing Lunch Meet with individual staff at work stations

8. © Center for Companies That Care, 2009 Sample Schedule: UHC Overview of Human Resources (45 minutes) –Job application and resume –Compensation ranges –Performance management process –Company values and 10 Characteristics –Internal recruiter –Tour Team building event (15 minutes) Orientation to organization (20 minutes) Lunch Team projects (45 minutes) Debrief and departure

9. © Center for Companies That Care, 2009 Sample Schedule: Sysmex Tour of buildings (30 minutes) Life Sciences Demo in Assay Lab (30 minutes) Human Resources and Accounting overview (30 minutes) Lunch (45 minutes) Shadow individual team members (40 minutes) Debrief (5 minutes)

10. © Center for Companies That Care, 2009 Sample Schedule: ChapterHouse Tour (15 minutes) Teambuilding and Program Goals (30 minutes) Lunch –About ChapterHouse presentation Teambuilding and Personal Goals (30 minutes) Healthcare Discussion (20 minutes) Wrap-Up and Next Steps Handouts –Agenda –Program Goals –Ninety Jobs Exercise –Mentor Profiles Contact info Previous employer(s) General Career Interest Hometown Schools attended Extracurricular/community activities Hobbies –Job Postings –Mentee Resources

11. © Center for Companies That Care, 2009 Job Shadowing Evaluations Collected in December 2007

12. © Center for Companies That Care, 2009 Job Shadowing Student Evaluations 3.79/4 overall evaluation

13. © Center for Companies That Care, 2009 What did you do during job shadowing? Asked a lot of questions Ate Did some work Had a debate on health care Introduced each student Learned about internship Learned about paralegals Learned about the company, what they do, and their equipment Met my mentors’ boss One on one sessions with my mentors Shadowed my mentor Talked about careers Talked about college and me Talked about the company's products Talked about the program Talked to different people, visited them at their desks Toured the building Watched a presentation Work on programming a computer

14. © Center for Companies That Care, 2009 What did you learn from the job shadowing day? About data files Different things about business and how to run and make a business better Even when people have the same job- more experience pays more How they make their designs, how long it takes to do it How to get a job How, where and when it started If you work there you gain 15 pounds Internships It is a non profit organization, it does internships, fundraising It is more work than it seems Law firms don't only contain lawyers Learned more about cancer The company is broad outside Illinois The company's mission statement The position my mentor works in Their marketing There are many different jobs in one place They have a lot of major clients They have pretty hard jobs, they do a lot of multi-tasking They teach people how to use their equipment What the people do and how it is structured Where the company is located Who they work with, their main characteristics, their working environment

15. © Center for Companies That Care, 2009 What did you like about the job shadowing day? Activities we did Amount of information that we learned Appreciated them taking the time out and interacting with us Being out of school Everything Food Friendliness of the people at the company My mentors One-on-one sessions with my mentors Seeing the machines and how they keep their old machines for display Stories the mentors shared Talking to other employees and hearing their stories The bag The opportunities I have in front of me The staff was funny, they like to laugh, they enjoy your company Touring the building VIP room

16. © Center for Companies That Care, 2009 What do you recommend be changed? Have an activity planned Helping them with their job More time More to do Nothing at all, it's perfect!!

17. © Center for Companies That Care, 2009 Feedback from Kick-Off

18. © Center for Companies That Care, 2009 Results of Student Evaluations from Kick-off Event

19. © Center for Companies That Care, 2009 Results of Student Evaluations from Kick-off Event

20. © Center for Companies That Care, 2009 Students Said The aspects of the Kick-Off event that were most helpful for starting to create a bond between my mentors and myself were: –Talking to mentors –Seeing what we have in common –When we talked to them and got to know them –Understanding likes and dislikes –Posters –Making a poster about what I like –When we did the yes we can border because now my mentors know about me I still have the following questions or concerns about how the mentoring program will work. –Program Structure –The schedule –When do we meet again? –What trips do we go on? –Will we be able to get help with school? –Will I be able to stay in the program if my grade drops?

21. © Center for Companies That Care, 2009 Students Said This mentoring program will be valuable for me if: (complete the sentence) Meetings and Events –We had more fun events to do and more meetings –I show up to all the meetings and participate Assistance –Someone will talk to me about the career of my choice –They help me in places I need it the most –I can learn from others Personal Responsibility –I stay in touch with my mentors –I keep my grades up in school –I meet all my goals

22. © Center for Companies That Care, 2009 CAREDAYS09: Terrific Tales  A national initiative, facilitated by Center for Companies That Care, to promote literacy by providing books to under- resourced classroom libraries around the country

23. © Center for Companies That Care, 2009 Terrific Tales A 3-year national initiative, sponsored by Center for Companies That Care, to promote literacy by providing books to under-resourced classroom libraries around the country Goal: Install 1000 new classroom libraries National initiative is March 19 th - April 17 th Process: Organizations donate new books or funds to purchase books

24. © Center for Companies That Care, 2009 Easy to Participate We do the legwork for you! Provide book lists Give you names of schools in your area Can purchase books through the Center for Companies That Care Giving StoreGiving Store Provide customized bookplates or bookmarks for your books Lots of guidance at www.companies-that- care.org/caredays www.companies-that- care.org/caredays

25. © Center for Companies That Care, 2009 How to Participate 1.Read about Terrific Tales on our website to learn moreTerrific Tales 2.Register and receive the Terrific Tales book listsRegister 3.Decide: bookraiser and/or fundraiser 4.Set a goal for books and funds 5.Pick a school 6.Choose a launch date 7.Consult with us, as needed

26. © Center for Companies That Care, 2009 Final Thoughts

27. © Center for Companies That Care, 2009 Keep in Mind Students are just 9 th graders – keep it simple, but at a ‘stretch” level Students have probably not had much exposure to a work environment Be proactive about giving students information Ask student specific questions to engage them in conversation Encourage students to ask questions Take pictures!

28. © Center for Companies That Care, 2009 After the Event Send to Chipo Nyambuya (chiponyambuya@companies-that- care.org) –your agenda –any feedback –pictures

29. © Center for Companies That Care, 2009 News and Upcoming Events Mentor updates – bi-weekly Email prompts now on website Please copy schools on correspondence with students –aimhigh.urbanprep@gmail.comimhigh.urbanprep@gmail.com –aimhigh.ucw@gmail.com Cultural Event – March 26 th (5:00-10:00PM) –Send at least one person from every team Register at www.companies-that-care.org/register –More than one person may attend, but must pay for tickets www.companies-that-care.org/givingstore –Mentor training webinar – March 3 rd at Noon

30. © Center for Companies That Care, 2009 Mentor Resources All Webinar Presentations will be uploaded after the Training and Mentors can be found at: 1.Go to www.companies-that-care.orgwww.companies-that-care.org 2. You will be prompted to the Mentor Login page 3. Fill in: Username: Mentor Password: Graduate 4.Go to the “Resources” Link 5.Job Shadowing Mentor Training

31. © Center for Companies That Care, 2009 Questions? About anything…