1. Illinois Community College Board -Adult Education December 13, 2012 Presented by Jennifer K. Foster, Senior Director for Adult Education and Family Literacy

2. Opening Comments Mute your phones If you have questions, use the chat feature or the raise your hand feature. If you need Technical Assistance during this presentation, contact David Baker. Either by chat or call him at 217-558-2162

3. AGENDA AEFL Provider Manual Layout Summary of policies in each section Overview of Section I Manual Availability Next Steps Questions

4. MANUAL LAYOUT Sections Major policy points Policy Origin – State or Federal Each policy and procedures Forms and other information Updates to the manual Example: V-7-1-12 (APC)

5. Major Policy Points by AEFL Policy Manual Section

16. Section I Table of Contents ICCB AEFL Staff Directory Introduction

17. Section I: Introduction I. Mission and Vision of Adult Education Five Year Strategic Plan “We envision adult education as the foundation of a career pathways system that prepares adult learners for economic self sufficiency.”

18. Section I: Introduction Six Priority Areas: Aligning Assessment, Curricula and Instruction Support Services High Quality Teaching and Professional Development Partnerships Research, Data and Accountability Program Design

19. Section I: Introduction II: Program Priority: Establish a Career Pathway System Different philosophy than in previous years Career Pathways system that is inclusive of all eligible students Goals provide a clear direction Promote quality instruction Accelerated opportunities that lead to postsecondary education and pathway employment

20. Section I: Introduction III: Purpose of Title II Workforce Investment Act (WIA) To assist adults in becoming literate To assist adults in obtaining knowledge and skills To assist adult in obtaining education skills To assist adult in the completing secondary school education

21. Section I: Introduction Eligible Population 16 years of age; who are not enrolled or required to be enrolled in secondary school under State law; and who: Lack sufficient mastery of basic educational skills; Do not have a secondary school diploma or its recognized equivalent, and have not achieved an equivalent level of education; or Are unable to speak, read or write the English language.

22. Section I: Introduction IV: Priority Populations Low income and low-skilled adults Individuals with disabilities Single parents, TANF recipients, and displaced homemakers Unemployed, underemployed, and those not in the labor force who demonstrate a deficiency in basic skills Individuals with multiple barriers to educational enhancement, including individuals with limited English proficiency

23. Section I: Introduction V: Adult Education Competitive Process – RFP Spring 2012 www.iccb.org/rfp.competitivegrant.html Must be an eligible applicant Completion of all aspects of process and meet deadlines

24. Section I: Introduction V: Continuation of a grant recipient beyond the competition Submit a Continuation Application Current Provider only Complete the entire process including due dates Funding is contingent upon a provider applicant’s satisfactory performance in the preceding year and assuming a sufficient appropriation of funding

25. Section I: Introduction VI. Program Considerations Twelve considerations as prescribe in the Illinois State Plan and Federal law Commitment of applicants to serve individual in the local area Intensity and duration Use of proven instructional practices and activities Use of research in building a strong foundation Use of technology Ability to compete by providing instruction in a real life context.

26. Section I: Introduction Well Trained Staff Coordination of Resources and Partnerships Providing schedules and support services that meets the needs of the learners Report of data and the use of the outcomes for program improvement Need for English literacy services Services that are cost efficient

27. Section I: Introduction VII: Adult Education Advisory Council IL Public Act 91-0830 Advisory Councils Purpose is “to identify, deliberate, and make recommendations” to the Illinois Community College Board(ICCB) 30 members and the chair are appointed by the ICCB Regional Representation Includes all provider types: Community Based Organizations Community Colleges Regional Offices of Education School Districts Serve two year terms

28. Section I: Introduction Advisory Council includes other stakeholders: IL Department of Human Services IL Secretary of State Literacy Office IL Department of Commerce and Economic Opportunity IL Service Center Network Illinois Adult Continuing Educators Association (IACEA) Members are assigned to committees Meet quarterly Minutes of the meetings are posted on the ICCB website: http://www.iccb.org/advisorycouncil.html

29. Section I: Introduction VIII: Federal and State Reporting Illinois State Plan Submitted to USDOE April 1 st of each year Outlines activities for the next fiscal year Need, Population, Access, and provision of services Professional development, funding, one-stop (IL Worknet) activities, evaluation activities National Reporting System End of Year Report Submitted to USDOE December 31 of each year Outlines performance, financial, leadership activities, quality of data, and state assessment policy

30. Section I: Introduction Annual Report to the Governor and General Assembly Submitted March 1 st of each year Includes a summary of activities from the preceding fiscal year, including: Numbers served Adult education costs and funding Credit hours and units Approval of programs Program highlights

31. MANUAL AVAILABILITY The provider manual will be posted in a pdf format by Wednesday, December 19, 2012 on the www.iccb.org. The manual will be available in the future by individual sections and applicable forms will be available in a fillable format. After the manual is posted, if you have questions regarding Section I or any of the sections, contact your Regional Program Support Specialist.

32. NEXT STEPS Future webinars on each section of the provider manual will be held. An updated schedule will be emailed through the Adult Education Listserv. Webinars will be archived for viewing at a later date. As sections are updated, you will be notified via the listserv. There will not be a printed manual provided. Only an electronic version will be made available and will be maintained on the ICCB website. All questions, should be directed to your Regional Program Support Specialist.

33. Questions ?

34. Thank you for your participation in today’s Session of the Adult Education Provider Manual.