1. CIS 499 Senior Seminar IT project management

2. Exercise. Write a testable problem statement in subject verb format. Who? Are the people going to use this What? Is the problem When? Is there a problem Where? Is the problem WHY? Is there a problem

3. Objectives Define project Develop Project proposal / charter Define project manager/ management Develop the project plan Define "deliverable" and "tasks".

4. Where there is no problem, there is no project. Project –a project is a temporary endeavor undertaken to create a unique product or service; as defined by PMI (Project Management Institute) www.pmi.orgwww.pmi.org

5. Why a project proposal? Defines project’s strategic plan Authorization from project sponsor to project team to spend resources Defines the project team’s pace and expendable resources ($$ or man hours) Consensus between team and project sponsor

6. Charter or Project Proposal Gives authority to proceed with a project 1.Define Problem statement 2.Identify stakeholders 3.Gather requirements 4.Identify risk 5.Due diligence

7. Sections of Project Proposal 1.Goal – problem statement, WHY 2.Objectives – requirements, background, benefits, in-scope and out of scope, WHAT 3.Recommendations – state all possible solutions with reasoning HOW 4.Project plan – Milestones with dates 5.Roles and Responsibilities

8. Sections of Project Proposal (continued) Success factors – risks stated, assumptions stated Signatures – authorizes the project team to go forward and be successful

9. Operations verses Projects Both are – performed by people –Constrained by limited resources –Planned, executed and controlled Differences are –One is on-going/repetitive –One is temporary/unique

10. Project Management PM is the application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed key stakeholder needs or expectations.

11. Project Manager  Defines project organization  Obtain commitments from all project participants  Prepare detail workplans and a master schedule  Negotiate and finalize task descriptions and assignment with team members  Prepares overall project estimates  Releases and manages all project funds  Organizes and conduct all project reviews  Reports status to management and customer

12. Project Manager continued  Ensures effective use of change control  Ensures effective performance to quality, schedule and budget  Identifies areas of high risk, along with possible consequences  Participates in problem resolution, team building, and resource acquisition Establishes good customer relations and ensures customer satisfaction

13. Develop Project Plan WHY – problem statement WHAT – requirements HOW – activities or tasks that define the project

14. Steps to Gantt Chart Project team comes up with all possible tasks Organize into a WBS (group tasks logically) Estimate task – using historical data Enter into MS Project – Gantt Chart

15. Types of data into MS Project Milestone - Define and build 10 reports Deliverables : 1) Gather report requirements for the 10 reports 2) Build the 10 reports 3) Test the 10 reports 4) UAT Tasks 1a) Meet with user(s) to get specifications 1b) Write report specifications 1c) Create prototype of reports Subtasks 1a) Schedule meeting with user(s)

16. Exercise. Write a final project problem statement in subject verb format. Due at next class.

17. Objectives Define project Develop Project proposal / charter Define project manager/ management Develop the project plan Define "deliverable" and "tasks".