2. CITY OF HALLANDALE BEACH STRATEGIC PLAN FY14 - FY16 Quarterly Report October 2014 – December 2014 1

3. STRATEGIC PRIORITIES 2 Create Local Jobs and Business Friendly Environment; Promote Quality Economic Development; Improve Functionality and Affordability of City Infrastructure; Operational Excellence; Improve Safety Security and Comfort of Residents; Establish Cohesive Visual Appeal Citywide; Maintain Civil and Respectful Government; Improve Quality of Life of Residents; Become a Vibrant Destination.

4. FUNDED STRATEGIC INITIATIVES Strategic Priority 3. Improve Functionality and Affordability of City Infrastructure: Total Funding for FY15: $4,872,465 Initiative 3.1 – Establish a sustainable and consistent beach re- nourishment program: $1,675,000. Quarter 1: The City continues to coordinate with Broward County on funding and implementation schedule. In addition, the City has applied for Beach Funding through the Florida Department of Environmental Protection. 3

5. FUNDED STRATEGIC INITIATIVES 4 Strategic Priority 3. Improve Functionality and Affordability of City Infrastructure: Total Funding for FY15: $4,872,465 Initiative 3.2 – Evaluate existing system to improve energy efficiency of the City’s water delivery system: $2,427,465. Quarter 1. A purchase order has been issued for design of an energy-efficient pumping system. The consultant has indicated that the current electrical system of the old water treatment plant, which is over 50 years old, is obsolete and requires replacement. The cost of these enhancements, including engineering and permitting, is an estimated $3 million. The consultant has sent a report providing an efficiency evaluation of the high service pumps and a report on the efficiency of the transfer pumps. Based upon the efficiency evaluation report, staff is proceeding with design phase of plant improvements to provide construction documents and specifications. Project will include energy efficient high service/transfer pumps, control systems and electrical upgrades/replacement.

6. FUNDED STRATEGIC INITIATIVES Strategic Priority 3. Improve Functionality and Affordability of City Infrastructure: Total Funding for FY15: $ 4,872,465 Initiative 3.4 – Complete Necessary Sewer and Water Line Capital Improvements: $1,285,000. Quarter 1 : The approved Water/Sewer Facilities Plan along with all other required information has been submitted to the Florida Department of Environmental Protection (FDEP) in reference to the City's State Revolving Fund Loan application. Staff is awaiting a response from the FDEP with any questions or additional information. 5

7. FUNDED STRATEGIC INITIATIVES Strategic Priority 4. Improve Operational Excellence: Total Funding for FY15: $556,783 Initiative 4.1 – Implement Cross Departmental Improvement Initiatives: $ 342,712. Quarter 1: During this Quarter, staff completed implementation of Phase 3, Extended Financials, which included the following modules: Inventory, Vendor Self-Service, Treasury Management, CAFR Builder, and training on E-payables and P-cards. Staff also completed implementation of most modules within Phase 4, Payroll. Implementation of Phase 2 - EnerGov; Phase 5 - Revenue; Phase 6 - Work Order; and Phase 7 - Utility Billing, were initiated and continue, although at a slower pace to provide time for staff to complete the City's annual audit. The Project has been delayed for approximately three months. Implementation of EnerGov continues with development and refinement of workflows for Building, Code Compliance, Planning and Zoning, Fire and Public Works Departments. Staff has retained the services of ROK Technologies, to assist with the integration of the City's HTE Land Management files into Geographical Information Systems (GIS). 6

8. FUNDED STRATEGIC INITIATIVES Strategic Priority 4. Improve Operational Excellence: Total Funding for FY15: $556,783 Initiative 4.3 – Implement Ongoing Training: $ 30,000. Quarter 1: HR Department Director has identified training needs and discussed with City Manager; a report with recommended training for the year is expected to be provided by second quarter of 2015. Staff has retained Converge and Associates Consulting, who have been conducting the citywide Sensitivity Training, including, sexual Harassment, Anti-bullying, and hostile work environment. To date 364 employees have been trained. 7

9. FUNDED STRATEGIC INITIATIVES 8 Strategic Priority 4. Improve Operational Excellence: Total Funding for FY15: $556,783 Initiative 4.4 – Improve Two-Way Communications with Residents and Employees: $ 109,071. Quarter 1: Staffs continues the full implementation of Legistar – automated agenda and citizen participation suite. Full implementation of OpenGov and My Hallandale Beach suites is expected for the Third Quarter of FY15. Quarterly publication of newsletter continues. HBTV is on-going, reaching residents and followers of Hallandale Beach on a daily basis. Staff continues utilization of social media, such as Facebook and Twiter, to communicate with the public. This year’s Telephone Town Hall Meeting is scheduled for the Third Quarter of FY2015.

10. FUNDED STRATEGIC INITIATIVES 9 Strategic Priority 4. Improve Operational Excellence: Total Funding for FY15: $556,783 Initiative 4.5 – Review Hiring and Promotion Practices: $ 50,000. Quarter 1: Staff's review and revisions of job descriptions are being conducted as needed when a position is created and posted. This practice will continue. HR staff has trained department directors and managers on how to draft job descriptions and department directors review and revise, as might be needed, their respective job descriptions prior to posting new job openings. For FY15, $50,000 have been budgeted to complete a classification study, which will facilitate the review and update as might be needed, of job classifications citywide.

11. FUNDED STRATEGIC INITIATIVES 10 Strategic Priority 4. Improve Operational Excellence: Total Funding for FY15: $556,783 Initiative 4.6 – Enhanced Business Planning Roadmap and Project Tracking System: $ 25,000. Quarter 1: Staff continues testing and implementation of the ClearPoint Strategy Suite. Full implementation is expected by Fourth Quarter of FY15. Upon implementation, this software will facilitate reporting of the City’s Strategic and Business Plan on a web-based system and with the utilization of visual aids and statistical reports.

12. FUNDED STRATEGIC INITIATIVES Strategic Priority 5. Improve Safety, Security and Comfort of Residents: Total Funding for FY15: $740,000 Initiative 5.1 – Apply Complete Street Model Citywide: $740,000. Quarter 1: Notice to Proceed has been provided to the Consultant Firm, Craven Thompson Associates. The official start date is Monday, January 12, 2015. In accordance with the contract, the Consultant shall submit a Draft Report for City review within 12 months of the Notice to proceed. Final Report is due on April 30, 2016. 11

13. FUNDED STRATEGIC INITIATIVES Strategic Priority 5. Improve Safety, Security and Comfort of Residents: Total Funding for FY15: $740,000 Initiative 5.2 – Implement Enhanced Policing Practices to Increase Visibility and Ensure Positive Interaction with residents and Business Owners: $165,000 Quarter 1: Police continues to research best practices for the use of body cameras and expects to provide a recommendation to the City Commission during the FY16 Budget process. The Department has continued with crime prevention and public education events, foot patrols in designated areas, and roll calls for Police in public areas. 12

14. FUNDED STRATEGIC INITIATIVES Strategic Priority 5. Improve Safety, Security and Comfort of Residents: Total Funding for FY15: $740,000 Initiative 5.3 – Renovate Main Fire Station Quarter 1: On October 13 th the architects submitted their application for Major Development Review. Development Review by Planning and Zoning Board took place November 18 th The 30% construction documents were submitted November. Request for Proposal to prequalify the contractor was released December 2014. Award is expected during Second Quarter of FY2015. Release and Bid award for construction phase are expected to occur during Third Quarter of FY2015. 13

15. FUNDED STRATEGIC INITIATIVES Strategic Priority 5. Improve Safety, Security and Comfort of Residents: Total Funding for FY15: $740,000 Initiative 5.5 – Implement Programs that Establish Hallandale Beach as “Pet Friendly:” $5,000 Quarter 1: Staff has created a Dog Dayz of Summer pilot program. This program will create a pet friendly beach on the 2 nd and 4 th Saturdays starting May 30 th through August 29 th from 6-8:00pm at South City Beach. 14

16. FUNDED STRATEGIC INITIATIVES Strategic Priority 6. Establish Cohesive Visual Appeal Citywide: $75,000 for FY2015 Initiative 6.5 – Fund and Implement the approved Parks Master Plan: $75,000 Quarter 1: The ballot question was presented to voters on the November 4, 2014 ballot, who approved the G.O. Bond with 63% favorable vote. Staff provided the City Commission with an estimated timeline of the implementation of the GO Bond and made a comprehensive presentation on its implementation at the December 3, 3014 City Commission meeting. 15

17. FUNDED STRATEGIC INITIATIVES Strategic Priority 7. Maintain a Civil and Respectful Government: $41,667 for FY2015 Initiative 7.1 – Exhibit Respectful and Professional Behaviors: $41,667. Quarter 1: Citizen Survey is scheduled to be released during Second Quarter of FY2015. Results to be presented to the City Commission during Third Quarter of FY2015. 16

18. FUNDED STRATEGIC INITIATIVES Strategic Priority 8. Improving Quality of Life and Services: $160,000 for FY2015 Initiative 8.1 – Recycling Program Improvement Plan: $160,000. Quarter 1: Operations of the Sanitation Department represent a challenge to the City regarding resources and administration. At this time, staff is developing a scope of services to conduct a full assessment of the department to determine organizational changes that will improve both waste collection and recycling operations. 17

19. FUNDED STRATEGIC INITIATIVES Strategic Priority 9. Become a Vibrant Destination: $174,000 Initiative 9.1 – Define the Brand and Identity of the City : $174,000 for Wayfinding and Branding Activities. Quarter 4: On Target. On May 7, 2014, the City Commission awarded the Sign Fabrication and Installation RFP to Acolite Cluade United Sign Company, Inc. in the amount of $293,382. Preconstruction meeting was held on July 15, 2014, and the Notice to Proceed was issued for July 21, 2014. The Design Development drawings are being processed through the Building Department for Permitting. Demolition & Zoning permits have been approved. Revisions to the latest comments from the Electrical, Plumbing & Structural reviews were re-submitted on 10/31/2014 for review and approval. The requirements to finalize the Florida Department of Transportation (FDOT) ‘Community Aesthetic Feature (CAF) Agreement’ were submitted to the FDOT Broward Operations Center on 10/31/2014 for review and approval. Shop Drawings submittal & review process is on-going. Note: Construction start date will be dictated by the FDOT CAF Agreement review & approval process. 18

20. STRATEGIC INITIATIVES – CIP 12-16-01- PREVIOUSLY FUNDED STRATEGIC PRIORITY 4. OPERATIONAL EXCELLENCE Implement Cross- Departmental Improvement Initiatives: $1.4 Million Initiative 4.1 Quarter 4: On Target. ERP and OSSI implementation began in September 2013, with “GoLive” of Phase I in April 2014. Implementation of Phase 2 – EnerGov – continues, with expected “GoLive” during Quarter 1 of FY15. Implementation of Phase 3 – Extended Financials – Expected to be completed during 4 th Quarter of FY14. Implementation of Phase 4 – HR/Payroll – has commenced, with “GoLive” of first phase expected during 1 st FY15. Implementation of Phase 7 – Utility Billing – has commenced, with expected “GoLive” during 3 rd Quarter of FY15. 19

21. Renovate Main Fire Station: $1,500,000 Initiative 5.3 Quarter 4: On Target. Due to the technical nature of this project, extra time was spent on programming and space allocation. Application for Major Development Review (DRC) is expected to be submitted during the 1 st Quarter of FY15. DRC and Planning and Zoning Board reviews of the Project are also expected to take place during the 1 st Quarter of FY15, with City Commission review during 2 nd Quarter of FY15. Staff is currently preparing the Request for Proposal to prequalify the contractor for the release of the bid upon completion of the construction documents. STRATEGIC INITIATIVE – CIP 12-22-01 - PREVIOUSLY FUNDED STRATEGIC PRIORITY 5. IMPROVE SAFETY, SECURITY AND COMFORT 20

22. QUESTIONS? 21