1. Paychex Safety And Loss Control
OFFICE ERGONOMICS
Presented by:
Paychex Safety And Loss Control

2. PROVIDING A COMFORTABLE, PAIN FREE WORK ENVIRONMENT
What is Ergonomics?
Multi disciplinary science dealing with the interaction of people, machine and environment
GOAL
PROVIDING A COMFORTABLE, PAIN FREE WORK ENVIRONMENT

4. Ergonomic Stressors:
Temperature
Lighting
Cumulative Trauma

5. TEMPERATURE
Excessive heat or cold can adversely affect our ability to concentrate and function well.
Optimal: 62oF – 78oF
<50o F or >87oF up to 4 hours
<33oF or >101oF up to 30 minutes

6. LIGHTING Can cause eyestrain, headaches, and related vision disorders
Can slow performance of job functions

7. SOLUTION:
Most electric companies can provide candlewatt recommendations.
Many will give your company a free analysis
Consider specific task lighting.
Reduce glare.

8. CUMULATIVE TRAUMA DISORDERS
CTDs or Repetitive Motion Injuries
Result of continued stress on specific joints, tendons, and muscles
CTDs can be controlled
The earlier CTDs are identified and treated, the more likely a serious disability will be prevented.

9. Risk Factors The frequency of repetitive movements
The amount of force or intensity
Posture and body position
Work station or environment

10. COMMON CTD’S
Carpal Tunnel Syndrome
Tension Neck Syndrome
Tendonitis
Tenosynovitis
Bursitis
Epicondylitis (Tennis Elbow)
Lower Back Pain

11. ADJUST TOOLS NOT YOUR BODY
Look at your workspace
Are these set up to fit you?
Chair
Keyboard
Monitor
Lighting
Telephone
Other tools such as mouse or document stand

12. Work Station Setup Head and neck in upright position, slightly bent.
Shoulders down, relaxed, and even.
Upper arms close to body with elbows bent slightly forward.
Forearms parallel to the floor.
Wrists and hands in a straight line from the third finger to the elbow.
Feet resting flat, thighs parallel to the floor, and lower legs unhindered.

13. REST YOUR FEET Your feet should rest firmly on the floor
Allow enough leg room so that your knees don’t bump the underside of the desk
If your feet dangle, use a footrest

14. LEARN WHAT YOUR CHAIR CAN DO
Raise, lower, tilt seat
Angle backrest
Adjust armrest

15. SUPPORT YOUR BACK
Sit all the way back in the chair
Adjust the backrest

16. You shouldn’t have to reach for your keyboard
POSITION YOUR ARMS
You shouldn’t have to reach for your keyboard
Adjust chair height
Keep forearms parallel

17. TELEPHONES
Headsets
Hands-free options
Extended handsets

18. ADJUSTING THE MONITOR
Stick to contrasting colors
Brightness
Contrast

19. SET UP THE MONITOR
Place the monitor just past arm’s length in front of you
Next, adjust the screen so the top of the monitor is near eye level

20. USING YOUR KEYBOARD Do not rest palms on work surface
Keep your wrists straight
Rest your wrists when not keying

21. Improper Keyboard Use?

22. USING THE MOUSE Don’t choke the mouse Mouse height and distance
Try switching hands
Keep the ball on the bottom of the mouse clean

23. DOCUMENT STAND
Place the stand at the same height and distance as the screen.

25. Good set-up?

26. Monitor height Keyboard location Dangling feet Glare
LOW COST SOLUTIONS
Monitor height
Keyboard location
Dangling feet
Glare

27. Musculoskeletal Issues
Constrained or static postures
Awkward postures
Excessive reaches
Exertions of high force
Repetitive motions
Repetitive twisting and reaching

28. Prevent Cumulative Trauma
Stretch arms, hands, legs, and back for 5 minutes each day before starting work.
Change positions frequently during the day.
Take short breaks and do hand exercises frequently.
Perform simple stretches regularly.

29. HAZARDS?

30. HAZARDS?

31. FILING CABINETS Close the drawers!
Don’t open all the drawers at the same time
Use the handle to close the drawer

32. TRY MOVING MORE
If you sit all day, try doing some tasks standing up

33. When in doubt ask for help

34. What Now? Identify the ergonomic issues in your workplace.
Develop short-term and long-term goals.

35. Remember to laugh

36. QUESTIONS