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City Manager’s Proposed Budget for Fiscal Years 2010 and 2011 City of Palo Alto Finance Committee May 19, 2009 Public Works Department- Enterprise Funds City Attorney’s Office Public Works Internal Service Funds, and related CIP
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2 Proposed Budget FY 2010 & 2011 Department Budgets Citywide changes Allocated Charges Cost Plan Revenue-Increase/Decrease in Department costs Decrease in Allocations from Internal Service Funds Personnel Benefit Cost Increases – $2.2 million Medical Insurance premium: $1.2 million (10 percent) PERS: $0.5 million (2 percent) Employer Medicare contribution: $0.3 million (30 percent) Other Benefits: $0.2 million Other Funds portion - $0.3 million Utilities Funds portion – $0.8 million General Fund portion - $1.1 million In FY 2010 the General Fund also includes the resumption of full benefit allocations. In FY 2009 $2.5 million of General Fund benefits increases were not allocated General Fund Retiree Medical Contribution resumes in FY 2011 $ 2.1 million
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3 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department – Storm Drainage Fund FY 2010 Changes Citywide Changes Personnel Benefits Costs increase $50,000 Allocated Charges increase $18,000 Revenue decrease – ($34,000) No proposed rate increase Decrease Plan Checking Fee ($22,000) Decrease Interest Income ($12,000) Expense decrease – ($79,000) Increase Operating Transfer to General Fund- repayment of loan and interest $647,000 Decrease Capital Improvement Program ($786,000) Increase Storm Water Rebates- move from CIP budget to operating budget $137,000 Decrease Operating Transfer to Technology Fund ($119,000) Total FY 2010 reserves are projected to increase $27,000 or 6.8% to $427,000
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4 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department – Storm Drainage Fund FY 2011 Changes Citywide Changes Personnel Benefits Costs increase $8,000 Allocated Charges increase $12,000 Revenue– no change Rate changes pending determination of 2009 local CPI changes Expense increase – $38,000 Decrease Operating Transfer to General Fund ($99,000) Increase Capital Improvement Program $92,000 Increase Operating Transfer to Technology Fund $19,000 Total FY 2011 reserves are projected to decrease ($11,000) or 2.6% to $416,000
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5 Proposed Budget FY 2010 & 2011 Department Highlights - Capital Public Works Department – Storm Drainage Fund Capital Improvement Program FY 2010 Expenditures – $1.4 million SD-11101 Channing Avenue/Lincoln Avenue Storm Drain Improvements $820,000 SD-06101 Storm Drain System Replacement and Rehabilitation $550,000 FY 2011 Expenditures – $1.5 million SD-11101 Channing Avenue/Lincoln Avenue Storm Drain Improvements $895,000 SD-06101 Storm Drain System Replacement and Rehabilitation $567,000
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6 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department - Refuse Fund FY 2010 Changes Citywide Changes Personnel Benefits Costs increase $390,000 Allocated Charges decrease ($30,000) Revenue increase - $4.2 million 17% proposed rate increase Expense increase – $1.5 million Increase Waste Hauling Contract- GreenWaste $4.6 million Decrease Capital Improvement Program ($2.1 million) Decrease Contract Services- share of SMaRT Station costs ($0.9 million) Total FY 2010 reserves and fully-funded liability are projected to increase $0.6 million or 7.5% to $8.4 million
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7 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department - Refuse Fund FY 2011 Changes Citywide Changes Personnel Benefits Costs increase $8,000 Allocated Charges increase $170,000 Revenue increase - $0.4 million Rate changes pending rate analysis Spring 2010 Increase Operating Transfer from Wastewater Collection Fund $0.4 million Expense increase – $7.6 million Decrease Waste Hauling Contract- GreenWaste ($0.2 million) Increase Capital Improvement Program $7.7 million Increase Operating Transfer to Technology Fund $0.1 million Decrease Operating Transfer to General Fund ($0.1 million) Total FY 2011 reserves and fully-funded liability are projected to decrease ($6.6 million) or (78.5%) to $1.8 million
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8 Proposed Budget FY 2010 & 2011 Department Highlights - Capital Public Works Department - Refuse Fund Capital Improvement Program FY 2010 Expenditures No planned projects FY 2011 Expenditures – $7.7 million RF-11001 Landfill Closure $6.7 million RF-10003 Drying Beds, Material Storage, and Transfer Area $750,000 RF-10002 Flare Relocation Project $200,000
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9 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department – Wastewater Treatment Fund FY 2010 Changes Citywide Changes Personnel Benefits Costs increase $309,000 Allocated Charges increase $355,000 Revenue decrease – ($19.3 million) Decrease in CIP Reimbursements from State and Local Agencies ($20 million) Increase in Customer Revenues $0.9 million Expense decrease – ($20.0 million) Decrease Capital Improvement Program ($20.8 million) Increase in Plant Operations Costs $0.1 million Decrease in Operating Transfer to Technology Fund ($0.1 million) Total FY 2010 reserves are projected to increase $1.3 million or 31.3% to ($2.9 million)
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10 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department – Wastewater Treatment Fund FY 2011 Changes Citywide Changes Personnel Benefits Costs increase $11,000 Allocated Charges increase $366,000 Revenue increase – $1.1 million Increase in Customer Revenues $1.1 million Expense increase – $1.2 million Increase Capital Improvement Program $0.9 million Increase in Plant Operations Costs $0.1 million Decrease in Operating Transfer to General Fund ($0.1 million) Total FY 2011 reserves are projected to increase $1.2 million or 40.4% to ($1.8 million)
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11 Proposed Budget FY 2010 & 2011 Department Highlights - Capital Public Works Department – Wastewater Treatment Fund Capital Improvement Program FY 2010 Expenditures – $1.7 million WQ-80021 Plant Equipment Replacement $1.1 million WQ-10001 Plant Master Plan $500,000 WQ-80022 System Flow Meter $100,000 FY 2011 Expenditures – $2.6 million WQ-04011 Facility Condition Assessment & Retrofit $1.0 million WQ-80021 Plant Equipment Replacement $1.5 million WQ-80022 System Flow Meter $100,000
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12 Proposed Budget FY 2010 & 2011 Department Changes City Attorney Continuation from May 5 th Budget Hearing
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13 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department – Vehicle Replacement Fund FY 2010 Changes Citywide Changes Personnel Benefits Costs increase $143,000 Allocated Charges increase $61,000 Revenue decrease – ($2.4 million) Decrease in Reimbursements from Other Funds for Vehicle Maintenance and Replacement ($2.4 million) Includes prior year one-time and midyear reimbursements Expense decrease – ($2.6 million) Decrease Capital Improvement Program ($2.2 million) Decrease in Operations and Maintenance Costs from midyear ($0.6 million)
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14 Proposed Budget FY 2010 & 2011 Department Changes - Operating Public Works Department – Vehicle Replacement Fund FY 2011 Changes Citywide Changes Personnel Benefits Costs decrease ($1,000) Allocated Charges increase $41,000 Revenue – no change Expense decrease – ($0.7 million) Decrease Capital Improvement Program ($0.7 million)
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15 Proposed Budget FY 2010 & 2011 Department Highlights - Capital Public Works Department – Vehicle Replacement Fund Capital Improvement Program FY 2010 Expenditures – $0.7 million VR-07001 Automated Motor Pool Reservation and Vehicle Key Management System $25,000 VR-07002 Diesel Truck Engine Emissions Retrofits $360,000 VR-06801 Replace Citywide Fuel Transaction and Inventory Management System $85,000 VR-04010 Vehicle Maintenance Facility Upgrades $200,000 FY 2011 Expenditures No planned projects
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16 Proposed Budget FY 2010 & 2011 Next Meeting May 26 – Municipal Fee Schedule, Contracts greater than $85k, Wrap-up
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